APC Data Management Level 1 Flashcards
What is data?
Data is defined as facts or figures, or information that’s stored in or used by a computer.
An example of data is information collected for a research paper.
An example of data is an email.
How is data collected, analysed and stored within your employer’s organisation?
By email
Excel spread sheets
Intranet libraries
SAP - storing all employee data
How is project information is stored within your employer’s organisation?
Project data can be stored locally in files with restricted access to only those who need it.
Online systems such as Asite which can be used for the transfer of information and messaging that is organised and recorded.
Pro contract is an online tendering interface and is used as a mandatory method to enable e-tendering.
SAP storing supplier information and payment statements.
How can you ensure the security of data?
Password protecting documents.
Reviewing who has access to folders.
When sending emails make sure they are encrypted so they cannot be intercepted.
What legislation dictates the storage and sharing of information?
Data Protection act 2018
The Data Protection Act 2018 is the UK’s implementation of the General Data Protection Regulation (GDPR). Everyone responsible for using personal data has to follow strict rules called ‘data protection principles’. They must make sure the information is: used fairly, lawfully and transparently.
The UK’s 2018 Data Protection Act is an almost identical copy of GDPR for a reason: when the UK leaves the EU, there won’t be a huge shift in the law.
What is elemental analysis?
Elemental analysis is a process where a sample of some material (e.g., soil, waste or drinking water, bodily fluids, minerals, chemical compounds) is analysed for its elemental and sometimes isotopic composition.
What is GDPR?
General Data Protection Regulation (GDPR) 2018
Companies covered by the GDPR are accountable for their handling of people’s personal information.
How does GDPR effect your business?
TfL must abide to the new GDPR rules when handling the publics personal information about the individual to ensure it can operate as it needs to but not compromise the personal data it holds on an individual.
What is SAR?
A Subject Access Request (SAR) allows an individual the ability to ask a company or organisation to provide data about them.
What is the Freedom of Information Act?
The Freedom of Information Act (FOIA) 2000 gives you the right to access recorded information held by public sector organisations.
An organisation could refuse your request if the information is sensitive or the costs are too high.
What internal cost data systems are there in your business?
Within TfL there are internal estimating books -
London underground Estimating Book
London Rail Estimating Book
Surface Transport estimating Book
RIB system - A Cost & Estimating System that provides a repository for all Capex unit cost data, the backbone for a consistent cost estimating approach and a single source for benchmarking data.
What is Business Management System
Business Management System (BMS) is a set of tools for strategic planning and tactical implementation of policies, practices, guidelines, processes and procedures that are used in the development, deployment and execution of business plans and strategies and all associated management.
Who is responsible for protecting data on a BIM project?
At TfL the role of BIM Information Manager or Coordinator is used to manage this information exchange process.
What should you do if you receive a freedom of information act?
You normally have 20 working days to respond to a request. For a request to be valid under the Freedom of Information Act it must be in writing, but requesters do not have to mention the Act or direct their request to a designated member of staff.
