Apple Device Support > Apple Accounts and iCloud Flashcards > Flashcards

Apple Accounts and iCloud Flashcards

(51 cards)

Start Studying
1
Q

What is the key difference between Managed Apple Accounts and personal Apple Accounts?

A

Managed Apple Accounts: Created and owned by organizations through Apple Business Manager/School Manager/Business Essentials
Personal Apple Accounts: Created by individuals for personal use
Data is kept cryptographically separate with different encryption keys

Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

How are Managed Apple Accounts created?

A

Only organizations can create them through:
- Apple Business Manager
- Apple Business Essentials
- Apple School Manager
Requires organization-owned domain name and specific administrative roles

Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

What administrative roles are available for Managed Apple Accounts?

A

Administrator: Full access and control
Site Manager: Manage specific locations
People Manager: Manage users and groups
Device Enrollment Manager: Handle device enrollment
Content Manager: Manage apps and content
Instructor: Education-specific role
Staff: Limited administrative access
Student: End-user role

Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

How do password resets differ between account types?

A

Managed Apple Accounts: Cannot self-reset passwords, requires admin intervention
Personal Apple Accounts: Users can reset their own passwords
Account lockout occurs after 10 incorrect password attempts for Managed accounts

Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What services differ between Managed and personal Apple Accounts?

A

Managed Apple Account limitations:
- iCloud Mail: Inaccessible
- App Store: Browse only, can’t purchase
- Find My: Uses MDM Lost Mode instead
Personal Apple Accounts have full access to all services

Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

How does data separation work when using both account types?

A

Personal and organizational data kept cryptographically separate
Separate encryption keys for each account type
Keys created/destroyed during MDM enrollment/unenrollment
Organizations cannot access personal data, users cannot access organizational data without permissions

Reference: Apple Account and iCloud - Describe how Apple devices provide data privacy and data security when users sign in with both accounts

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What cross-device access is available with Managed Apple Accounts?

A

Can sync designated data and settings when signing in on other devices
Maintains data separation between personal and organizational content
Requires proper authentication and device management enrollment

Reference: Apple Account and iCloud - Describe how Apple devices provide data privacy and data security when users sign in with both accounts

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What are the core iCloud services?

A

Photos: Store photos/videos with iCloud Photos
iCloud Drive: Secure file organization and storage
Mail: Email service (not available for Managed accounts)
Contacts: Contact synchronization
Calendars: Calendar synchronization
Reminders: Task and reminder sync
Notes: Note synchronization
Safari: Bookmarks, tabs, reading list sync

Reference: Apple Account and iCloud - List and describe iCloud features and services

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What are iCloud device services?

A

Find My: Device location and remote actions
iCloud Backup: Automatic device backup
Screen Time sync: Usage data across devices
Keychain sync: Password and credential synchronization
Device settings sync: Preferences across devices

Reference: Apple Account and iCloud - List and describe iCloud features and services

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

What iCloud storage is provided with Managed Apple Accounts?

A

Apple Business Manager/Essentials: 5GB storage
Apple School Manager: 200GB storage
Cannot purchase additional iCloud storage like personal accounts

Reference: Apple Account and iCloud - List and describe iCloud features and services

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

What are iCloud’s advanced security features?

A

Standard Data Protection: Apple holds encryption keys in Hardware Security Modules
Advanced Data Protection: User devices hold encryption keys, end-to-end encryption for 25+ data categories
Legacy Contact: Designated person can access account after death
Recovery Contact: Trusted person to help regain account access

Reference: Apple Account and iCloud - List and describe iCloud features and services

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

What data is always end-to-end encrypted in iCloud?

A

Health data
Passwords in Keychain
Siri information
Wi-Fi passwords
Always encrypted regardless of Advanced Data Protection setting

Reference: Apple Account and iCloud - List and describe iCloud features and services

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

What additional data gets end-to-end encryption with Advanced Data Protection?

A

iCloud Backup
Photos
Notes
Voice Memos
Reminders
Safari bookmarks
Siri Shortcuts
And many more data categories

Reference: Apple Account and iCloud - List and describe iCloud features and services

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What are the general requirements for Continuity features?

A

Same Apple Account on all devices
Wi-Fi and Bluetooth enabled on all devices
Devices within appropriate range
Compatible device models and OS versions
For Managed Apple Accounts: iOS 17+, iPadOS 17+, macOS Sonoma+

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What is AirDrop and its requirements?

A

File sharing between Apple devices
Requirements: Wi-Fi/Bluetooth enabled, devices within 30 feet, encrypted transfers
Works between different users (doesn’t require same Apple Account)
Security: All transfers encrypted

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

What is Handoff and its requirements?

A

Continue tasks between devices seamlessly
Requirements: iOS 8+/macOS Yosemite+, same Apple Account, compatible apps
Examples: Mail, Safari, Maps, Messages
Tasks started on one device can be continued on another

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

What is Universal Clipboard and its requirements?

A

Copy on one device, paste on another
Requirements: iOS 10+/macOS Sierra+, same Apple Account
Works with text, images, and other content
Seamless clipboard sharing across devices

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

What is Auto Unlock and its requirements?

A

Use Apple Watch to unlock Mac automatically
Requirements: watchOS 3+/macOS Sierra+, same Apple Account
Apple Watch must be unlocked and on wrist
Proximity-based unlocking

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

What is Instant Hotspot and its requirements?

A

Auto-connect to Personal Hotspot without password
Requirements: Same Apple Account, Wi-Fi/Bluetooth enabled, device proximity
Appears in Wi-Fi menu with hotspot icon
No password entry needed between your own devices

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

What is Universal Control and its requirements?

A

Control multiple Mac/iPad with one keyboard/mouse
Requirements: macOS Monterey 12.3+/iPadOS 15.4+, same Apple Account
Seamless cursor and keyboard movement between devices
Works with compatible Mac and iPad combinations

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

What is iPhone Mirroring and its requirements?

Study These Flashcards
A

Control iPhone from Mac remotely
Requirements: macOS Sequoia/iOS 18, same Apple Account
iPhone appears in Mac window
Full remote control capability

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

22
Q

What is Continuity Camera and its requirements?

Study These Flashcards
A

Use iPhone as webcam or document scanner for Mac
Requirements: iOS 16+/macOS Ventura+, same Apple Account
iPhone camera appears as option in Mac apps
Wireless camera functionality

Reference: Apple Account and iCloud - Describe Continuity features and identify requirements

23
Q

What are the requirements to create a personal Apple Account?

Study These Flashcards
A

Email address (or free iCloud email)
Strong password
Country/region selection
Birthday (for age verification)
Two-factor authentication (required for security)
Phone number (for verification and recovery)

Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account

24
Q

Where can personal Apple Accounts be created?

Study These Flashcards
A

During device setup process
App Store application
System Settings on Mac
Web browser at account.apple.com
Apple ID = Apple Account (rebranding, same functionality)

Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account

25
What iCloud backup requirements must be met?
Device locked (screen off) Connected to power source Wi-Fi connection (cellular optional if enabled) Sufficient available iCloud storage Device signed in to Apple Account with iCloud enabled Reference: Apple Account and iCloud - List and describe iCloud features and services
26
How does iCloud backup encryption work?
Uses random keys, not iCloud password Includes iCloud Backup keybag with asymmetric keys Standard protection: Apple can help with recovery Advanced Data Protection: Only user devices have keys Reference: Apple Account and iCloud - Describe how Apple devices provide data privacy and data security
27
What happens with Messages encryption in iCloud?
Messages are end-to-end encrypted when iCloud Backup is off When Backup is on: includes Messages encryption key for recovery Balances security with recoverability Reference: Apple Account and iCloud - Describe how Apple devices provide data privacy and data security
28
How do local encrypted backups differ from iCloud backups?
Require user-set password for access Include more sensitive data: Health data, saved passwords, Wi-Fi settings, call history If password forgotten, backup cannot be used More comprehensive than standard iCloud backup Reference: Apple Account and iCloud - Describe how Apple devices provide data privacy and data security
29
What MDM controls are available for iCloud features?
Some iCloud features can be disabled via MDM configuration profiles Organizations can control access to specific iCloud services Managed Apple Accounts have inherent service limitations Configuration profiles can restrict personal iCloud usage on managed devices Reference: Apple Account and iCloud - List and describe iCloud features and services
30
What data synchronization occurs with same Apple Account?
Photos through iCloud Photos Documents through iCloud Drive Safari bookmarks, tabs, reading list Keychain passwords and credentials Calendar events and reminders Notes and voice memos App data (when supported) Reference: Apple Account and iCloud - Describe Continuity features and identify requirements
31
How does Family Sharing relate to Apple Accounts?
Allows sharing purchases, subscriptions, storage Up to 6 family members Shared payment method with purchase approval Shared iCloud storage plans Location sharing within family Reference: Apple Account and iCloud - List and describe iCloud features and services
32
What are iCloud+ premium features?
Hide My Email: Generate random email addresses Private Relay: Route web traffic through multiple servers Custom Email Domain: Use personal domain with iCloud Mail HomeKit Secure Video: Encrypted security camera storage Additional iCloud storage tiers Reference: Apple Account and iCloud - List and describe iCloud features and services
33
How does two-factor authentication work with Apple Accounts?
Required for all Apple Accounts Uses trusted devices and phone numbers Generates verification codes Protects against unauthorized access Cannot be disabled once enabled Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account
34
What continuity features work with different Apple Accounts?
AirDrop: Works between different users/accounts AirPlay to Mac: Can work across different accounts Most other Continuity features require same Apple Account Handoff, Universal Clipboard, Auto Unlock need account matching Reference: Apple Account and iCloud - Describe Continuity features and identify requirements
35
How does iCloud Keychain work?
Stores passwords, credit cards, secure notes End-to-end encrypted Syncs across devices with same Apple Account Requires two-factor authentication Auto-fills credentials in Safari and apps Reference: Apple Account and iCloud - List and describe iCloud features and services
36
What is the difference between iCloud storage tiers?
5GB: Free tier, included with all Apple Accounts 50GB, 200GB, 2TB: Paid iCloud+ tiers Family sharing available for paid plans Managed accounts have fixed storage allocations Reference: Apple Account and iCloud - List and describe iCloud features and services
37
How does Screen Time sync work across devices?
Syncs usage data and restrictions across devices Requires same Apple Account and Screen Time enabled Family Screen Time allows parent controls Data synchronized through iCloud Reference: Apple Account and iCloud - List and describe iCloud features and services
38
What happens when you sign out of iCloud?
Data syncing stops immediately Local copies may remain on device Photos, documents may be removed based on settings Must sign back in to resume syncing Reference: Apple Account and iCloud - List and describe iCloud features and services
39
How does Find My work with Apple Accounts?
Requires Apple Account sign-in Shows device locations on map Allows remote actions: play sound, lock, erase Works with personal Apple Accounts Managed accounts use MDM Lost Mode instead Reference: Apple Account and iCloud - List and describe iCloud features and services
40
What are iCloud Mail features and limitations?
Full email service with @icloud.com addresses IMAP access available Custom domain support with iCloud+ NOT available for Managed Apple Accounts Can be accessed via web, Mail app, third-party clients Reference: Apple Account and iCloud - List and describe iCloud features and services
41
How does device backup restoration work?
iCloud backups: Restore during device setup or via Settings Encrypted backups: Include more sensitive data Mac backups: Via Finder connection Apple Configurator: For organizational deployment Reference: Apple Account and iCloud - List and describe iCloud features and services
42
What data migration options are available between devices?
iCloud backup restoration Direct device-to-device transfer Computer backup restoration Manual setup with individual app sign-ins Quick Start for iOS devices Reference: Apple Account and iCloud - Describe Continuity features and identify requirements
43
How does Sidecar work as a Continuity feature?
Use iPad as second display for Mac Requirements: Compatible Mac and iPad, same Apple Account Wireless or USB connection Supports Apple Pencil for input on Mac Reference: Apple Account and iCloud - Describe Continuity features and identify requirements
44
What are Apple Cash and Apple Card integration features?
Apple Cash: Person-to-person payments through Messages Apple Card: Credit card integrated with Wallet app Managed through Apple Account Transaction history synced across devices Reference: Apple Account and iCloud - List and describe iCloud features and services
45
How does Game Center integrate with Apple Accounts?
Social gaming network Friend connections and achievements Leaderboards and multiplayer matching Syncs game progress across devices Requires Apple Account sign-in Reference: Apple Account and iCloud - List and describe iCloud features and services
46
What accessibility features sync via iCloud?
VoiceOver settings and gestures Zoom preferences Voice Control commands Switch Control configurations Accessibility shortcuts Reference: Apple Account and iCloud - List and describe iCloud features and services
47
How do app preferences sync across devices?
App-specific settings stored in iCloud Requires developer implementation Works with same Apple Account Not all apps support preference syncing Reference: Apple Account and iCloud - List and describe iCloud features and services
48
What are the privacy implications of mixed account usage?
Organizational data remains separate from personal IT departments cannot access personal iCloud data Users cannot access organizational data without proper authentication Separate encryption keys maintain privacy boundaries Reference: Apple Account and iCloud - Describe how Apple devices provide data privacy and data security
49
How does News+ integrate with Apple Accounts?
Subscription service for magazines and newspapers Syncs reading history and preferences Family sharing available Requires paid subscription Reference: Apple Account and iCloud - List and describe iCloud features and services
50
What are the system requirements for various Continuity features?
Different features have different OS requirements iOS 8+ for basic Handoff iOS 10+ for Universal Clipboard iOS 16+ for Continuity Camera iOS 17+ for Managed Apple Account Continuity Check Apple's compatibility matrix for specific features Reference: Apple Account and iCloud - Describe Continuity features and identify requirements
51
How does device trust work with Apple Accounts?
Devices must be trusted for full account access Two-factor authentication verification required Trusted devices can generate verification codes Can manage trusted devices in Apple Account settings Reference: Apple Account and iCloud - Describe the difference between a Managed Apple Account and a personal Apple Account

Apple Device Support (16 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2025 Bold Learning Solutions. Terms and Conditions