BI Project Management Flashcards
Elements of BI Project Planning
— Building the BI business case
— Requirements
— Sponsor(s), stakeholders, BI team
— Building a plan
— Executing that plan
Project Characteristics
import from PM
5 Stages of Projects
- Initiating
- Planning
- Executing
- Monitoring and controlling
- Closing
Quadruple Triangle
*quality has many definitions
Advantages of Project Management
▪Better control of financial, physical, and people resources
▪Improved customer relations
▪Shorter development times
▪Lower costs
▪Higher quality and increased reliability
▪Higher profit margins
▪Improved productivity
▪Better internal coordination
▪
Duties of Project Managers
- Gather resources for the project
- Linked to the customer interface
- Provides direction, coordination, and integration to the project team
- Responsible for performance and success of the project
Challenge of Project Management:
- Managing temporary, non-repetitive activities and often acting independent of the organization
- Getting right people, right time to address the right issues and make the right decisions.
Define PM
the application of knowledge, skills, tools and techniques to project activities to meet project requirements
15 PM Functions
- Define scope of project
- Identify stakeholders, decision-makers, escalation procedures
- Develop detailed task list (work breakdown structures)
- Estimate time requirements
- Develop initial project management flowchart
- Identify resources and budget
- Evaluate project requirements
- Identify and evaluate risks
- Prepare contingency plan
- Identify interdependencies
- Identify and track critical milestones
- Participate in project phase reviews
- Secure needed resources
- Manage the change control process
- Report project status
PM Lifecycle
Business Case
- What business problems or opportunities will we tackle?
- Pains it relieves
- Gains it creates
- Who will use the project deliverables?
- What are the business benefits?
- Have we had previous failed BI projects, and why?
- What lessons have we incorporated?
- Basline
- Sets expectations
- Deliverables, timescales
- Estimate scope, costs, schedule
- Return of Investment
- Gain commitment from the business
Business Case needs…
- Review of organisation’s business initiatives
- Committed BI sponsor
- Connect with BI stakeholders
- Lessons learned from previous projects?
Sponsor
- You need a senior management sponsor
- With authority and respect in the business
- Who will commit funding and support
- Business resources to work with the BI project team
- Ensure there is long term funding
- Resolve problems that cannot be resolved by BI project team
- Sponsor as point of escalation
- CFO often a good sponsor –they need accurate enterprise info to fulfil their legal obligations
Stakeholder involvement
- Need them for requirements, testing,
- Validation of Business Case
- Involve stakeholders early
- To gain more detailed business case input
- To identify gaps and risks
Building the technical case
- Likely to introduce new technologies and products
- Possible resistance from existing IT and staff
- Get them on your side by involving the technologists
Selecting product short-list(s) workflow
Requirements – stepwise refinement
Project development team – core functions
Example WBS of an individual BI project
Example WBS of a BI architecture (workstream)
