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38P Personnel Officer Course > Block 2 > Flashcards

Block 2 Flashcards

1
Q

The Air Force Services Activity (AFSVA)

A

a valuable tool for the successful operation of sustainment activities. This portal serves as a communication platform to share best practices, find solutions, and locate operational instructions.

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2
Q

APF and NAF

A

Examples of NAFs include the Morale, Welfare, and Recreation (MWR) fund and Army and Air Force Exchange Service (AAFES) dividends.

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3
Q

NAF

A
  • Public Law (10 U.S.C. 2783)
  • Commercial Accounting
  • Budgeted annually with quarterly updates
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4
Q

APF

A
  • Public Law (10 U.S.C. 2783)
    • Governmental Accounting
    • Budgeted in Future Years Defense Program
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5
Q

Funding Categories

-Category A

A

These activities generate little revenue and are funded with 100% APF. They include Library, Fitness Operations, and Community Centers.

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6
Q

Funding Categories

-Category B

A

These activities have limited ability to generate revenue and are funded with 50% or more APFs.

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7
Q

NAF Budgets

-NAF Requirements Budget

A

The NRB is a long term (5-year) capital purchase plan for big ticket items. Managers identify their needs, indicating the cost and the quarter in which they want to purchase items.

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8
Q

NAF Budgets

-Cash Flow Budget

A

: Basically, it is a way of making sure you can afford and have sufficient cash flow to cover the planned operations.

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9
Q

NAF Memorandum of Agreement (MOA)/Memorandum of Understanding (MOU)

A

-NAFIs are authorized by law to contract with the federal government. The government can ask the NAFI to perform certain functions and then pay the NAFI for the services. This contract between the government and the NAFI is known as a NAF MOA/MOU. NAF MOAs/MOUs are only suitable for functions authorized by APFs because the government pays for the services using APFs. The wing is typically interested in using NAF MOAs/MOUs because they can save APF funds. It is more costly and time-consuming to hire APF personnel versus NAF personnel.

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10
Q

The 4 certain criteria for a MOA/MOU to exist between the AF and the NAFI:

A
  1. Make good business sense
    2. Beneficial to both the NAFI and the AF
    3. The good(s) and/or service(s) provided are inherent to NAF internal operations
    4. Creates no additional cost or degradation of service
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11
Q

Commander’s NAF Sustainment Program/NAF Council

A

The purpose of the NAF councils is to help commander’s execute their NAF sustainment program.

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12
Q

Base NAF Council

A

The NAF council meets quarterly to approve the financial budgets for the following quarter and proposed NAF Requirements Budget (NRB) purchases based on the cash flow projection. The NAF council also discusses and approves fees.

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13
Q

NAF Financial Policies and Guidance

A

An important principle behind NAF financial management is NAFs can only be spent when APFs are not authorized.

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14
Q

The Accrual Method of Accounting

A

This method is used to account for NAFs. The principle behind this method is the revenue is recorded when it is earned.

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15
Q

The Accounting Equation

A
  • Assets are “what we own”
    - Liabilities are “what we owe”
    - Fund Equity is thought of as our “net worth”
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16
Q

NAF Activity Business Plan

-Part 2 Situation Analysis

A

Situation Analysis: A common method for assessing the situation is conducting a strengths, weaknesses, opportunities, and threats (SWOT) analysis.

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17
Q

NAF Activity Business Plan

-Part 3 Mission Statement

A

: Review the Mission Statement to ensure it adequately defines the mission and vision of the activity.

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18
Q

NAF Activity Business Plan

-Part 5: Business and Marketing Objectives

A

This section contains the marketing and business goals and objectives for the plan.

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19
Q

NAF Activity Business Plan

-Part 6: Marketing Strategies

A

Just know this part exists

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20
Q

NAF Activity Business Plan

-Part 7: Evaluation

A

Review this part to ensure the business plan is viable.

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21
Q

Fitness Mission

A

The mission of the AF Fitness and Sports Program is to contribute to mission readiness, Comprehensive Airman Fitness (CAF), and improved productivity by promoting physical fitness, esprit de corps, and quality of life for AF customers.

22
Q

Lodging Mission

A

: The mission of the AF lodging is to provide quality lodging facilities and service to authorized personnel to maintain mission readiness and quality of life (QoL), while keeping official travel costs at a minimum. AF lodging is critical to the AF mission: it saves money and minimizes travel time to off-base locations.

23
Q

Lodging

Guest Eligibility Priority 1

A

personnel on official government orders such as PCS, TDY, and contract personnel.

24
Q

Lodging

Guest Eligibility Priority 2

A

are personnel not on official government orders such as personnel on leave, accompanying family members or military retirees.

25
Q

Food Service Mission

A

The AF Food Service mission is to provide mission-sustaining and customer-driven food and beverage programs to enhance quality of life for Air Force communities. The AF Food Service vision is food service professionals building customer oriented programs by creating innovative solutions responsive to tomorrow’s needs.

26
Q

Point of Sales

A

The POS system aids food service officers (FSO), superintendents, managers, storeroom managers, shift leaders and shift workers to smoothly execute the day-to-day food service mission and provides the flexibility to perform routine tasks.

27
Q

Club Responsibilities and Organization

-Purpose

A

AF Clubs provide customer-driven food, beverage, entertainment, and other membership programs to meet the social recreation needs of members and their authorized guests.

28
Q

DFAC Organization

A

Discuss the principle behind the organization of DFAC. Dining facilities are organized into two sections: Front of House and Back of House

29
Q

Front of House (FOH)

A

The FOH is the part of the DFAC customers see: the dining room, serving line(s), and cashier/cash register. Because of this, customers will draw conclusions (either positive, negative, or neutral) about the DFAC from many factors including the appearance and cleanliness of the dining room, the set up and efficiency of the serving lines, and the friendliness and professionalism of the FOH staff.

30
Q

Back of House (BOH)

A

The BOH includes all the other operations within the DFAC: kitchens, dry and cold storage areas, offices, and loading/receiving docks. AF food operations also has minimum standards outlined in food service Preface to the World Wide Menu, AFIs, and AFMANs for each of these areas.

31
Q

DFAC 3 main Standards

A
  • Standards: three main standards
    • Menu Standards
    • Operational Standards: Operational standards include food service manpower standards, equipment standards, and contracting standards.
    • Corporate Standards
32
Q

USAF Food Service Recipe System

A

The AF Recipe System is a tool for food operations personnel to use when preparing recipes.

33
Q

Waste Management

A

One way to reduce waste is by progressive cooking. When food is cooked in large batches and not consumed in a reasonable amount of time, food quality and appearance deteriorates.

34
Q

Flight Kitchens

A

Flight kitchens follow the mandatory core flight meals available in the Preface of the WWM. As stated earlier, the Preface to the WWM is the guidance tool for planning and serving a good choice of flight and ground support menus.

35
Q

Authorized flight meal service

A

Aircrew members, passengers, patients.

36
Q

Food Transformation Initiative (FTI)

A

The principle behind FTI is to enhance food quality, variety, and availability of nutritious meals in addition to providing a training platform for our 3M0 food service specialists to maintain their wartime feeding capabilities and skills.

37
Q

AFPC Casualty Services Branch (AFPC/DPFCS)

A

Serves as Office of Primary Responsibility (OPR) for SGLI and the vRED (also known as the DD Form 93).

38
Q

Installation Commander (in regards to casualty affairs)

A

Informing the NOK of all known circumstances surrounding the service member’s death.

39
Q

Casualty Assistance Representative (CAR)

A

Provide benefits assistance.

40
Q

Casualty Report

A

The guiding principles of casualty reporting are to provide prompt and accurate reporting of the casualty, to provide dignified and humane casualty notifications to surviving families and to ensure efficient, timely and compassionate follow-on NOK assistance.

41
Q

Hasty Casualty Reports

A

These reports are used to expedite the flow of casualty information to AFPC Casualty Services Branch when multiple casualties are involved and submitting normal casualty reports would delay notifying the NOK.

42
Q

Communications-Casualty Notification

A

Provides a cellular telephone or two-way radio for use by the notification officer or team. The primary purpose of this provisioning is the immediate availability to communicate with the installation casualty office and AFPC/DPFCS.

43
Q

Case Files

- Categories of Records

A

Casualty records are created on the following categories of personnel who become VSI, SI, NSI, missing, missing in action, interned, captured, or detained by a foreign power.

	- Active duty
	- Air Force Academy cadets
      - Dependents of military personnel under certain circumstances (e.g., who become missing, missing in action, interned, captured or detained by a foreign power in mishaps while traveling aboard military or military-chartered flights).
44
Q

Mass Casualty

- FSS Commander

A

The CAST is a group of individuals trained in casualty reporting, notification, and assistance procedures that helps the CAR and other Casualty Services personnel.

45
Q

Mass Casualty

- Air Force Mortuary Affairs Operations (AFMAO)

A

Maintains operational control over all phases of the Mortuary Affairs process.

46
Q

Mortuary Officer Responsibilities (can be delegated)

A
  1. Coordinate actions related to the disposition of remains (e.g., mortuary services, transportation), Military Funeral Honors (MFH) program and SCO actions.
    1. Establish procedures to make payments for authorized mortuary-related expenses.
    2. Maintain a written record of all communications with the PADD.
47
Q

Mortuary Officer Responsibilities (cannot be delegated)

A
  1. Inspect remains, casket, or urn.
48
Q

Mortuary Communication

- Initial Death Report

A

AFMAO must be notified of all AF deaths. An initial death report must be submitted using email with “Request a read receipt” for each sent message. To ensure prompt notification, MOs will also fax the initial death message to AFMAO.

49
Q

Required information for the Initial Death Report

A
  • Time, date and place of death.
    - The status and location of remains.
    - Whether or not they were or will be any S&R and ID actions.
50
Q

Emergency Family Assistance Center (EFAC)

- Purpose

A

The EFAC’s primary purpose is to integrate services that will address the practical and emotional needs of families of potential DoD casualties and personnel affected by the disaster.

38P Personnel Officer Course (3 decks)

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