Chapter 2 Office of the Clerk

Question 1

What must a person have in order to be appointed/reappointed Municipal Clerk ?

Answer 1

A Registered Municipal Clerk Certificate

Question 2

Within how many days of a vacancy of a departure municipal clerk does the Governing Body have to appoint an Acting Municipal Clerk ?

Answer 2

90 days

Question 3

How long can a person be Acting Municipal Clerk ?

Answer 3

They are appointed for a 1 year term but can be reappointed for 2 more 1 year terms

Question 4

Can time served as an Acting Municipal Clerk count towards tenure?

Answer 4

No

Question 5

In the case of a vacancy is the appointed made for the unexpired term ?

Answer 5

No , it is made for a new term

Question 6

Can someone who holds an RMC certificate be appointed Acting Municipal Clerk ?

Answer 6

No

Question 7

What are the qualifications to be appointed or test for RMC ?

Answer 7

• at least 21
• Citizen of the US
• Good moral character
• high school diploma or equivalent
• 2 years of college or year for year experience

Question 8

When is the re appointment of an incumbent Municipal Clerk ?

Answer 8

Within 60 days of the expiration of the prior term

Question 9

How long is the renewal of your certification for ?

Answer 9

2 years and renewal should be 30 days prior to the expiration date

Question 10

How many CEUs are needed for recertification?

Answer 10

20 CEUs

Question 11

What is the cost of recertification?

Answer 11

$50.00

Question 12

What is the fee for the application to to take the state exam ?

Answer 12

$50.00

Question 13

What is the cost for certification if you pass the state exam ?

Answer 13

$50.00

Question 14

What happens if you let your certification lapse ?

Answer 14

You must retake and pass all clerks classes and retake and pass state exam

Question 15

How does an RMC get tenure?

Answer 15

Serve 3 consecutive years and be reappointed as RMC

Question 16

Example of good cause to remove and RMC from office?

Answer 16

Failure to get CEUs as set forth in statute. Must have a hearing by the Director of the Division of Local Government Services

Question 17

What are 4 key positions every municipalities must have?

Answer 17

Municipal Clerk
Tax Assessor
Chief Financial Officer
Tax Collector

Question 18

Suspension of RMC Certification?

Answer 18

• Dishonest practices
• Will or international failure, negle t or refusal to comply with the constitution or laws
• other good cause

Question 19

Is the Deputy Clerk position mandatory?

Answer 19

No , its optional

Question 20

What are the 7 Core Duties of Municipal Clerk ?

Answer 20

• Secretary to the Municipal Corporation
• Secretary to the Governing Body
• Chief Administrative Office of all elections
• Chief Registar of Voter
• Administrarive Officer
• Records coordinator & Manager OPRA
• Any other duties

Question 21

Under what core duty does Custodian of the Municipal Seal found under?

Answer 21

Secretary of the Municipal Corporation

Question 22

Under what core duty is Certifies vacancies at a local level ?

Answer 22

Chief Administrative Officer of all Elections

Question 23

Under what core duty dies prepare minutes for annual reorganization meeting fall under ?

Answer 23

Secretary to the Governing Body

Question 24

Under what core duty does maintenance of personal records fall ?

Answer 24

Administrative Officer

Question 25

Under what core duty does attest to the signatures of municipal officers and officials fall under ?

Answer 25

Secretary of the Municipal Corporation

Question 26

Under what core duty does maintain and keep new members of the Governing Body aware of rules of order ?

Answer 26

Secretary to the Governing Body

Question 27

Under what core duty does furnish materials for local elections ?

Answer 27

Chief Administrative Officer all Elections

Question 28

Under what core duty does acceptance of applications for licenses and permits and the issuance of licenses and permits ?

Answer 28

Administrative Officers

Question 29

Under what core duty does issue assessment search certificates fall under ?

Answer 29

Administrative Officer

Question 30

Under what core duty does maintain custody off all minutes ,books, deeds, bonds, contracts, and archival records of the Municipal Corporation?

Answer 30

Secretary of the Municipal Corporation

Question 31

Under what core duty does maintain receipt of service of legal documents?

Answer 31

Secretary of the Municipal Corporation

Question 32

Under what core duty does prepare meeting agenda and be present at all meetings of the Governing Body ?

Answer 32

Secretary to the Governing Body

Question 33

Under what core duty does keep an official record of every meeting and retain the original copies off all minutes, ordinances and resolutions fall under ?

Answer 33

Secretary to the Governing Body

Question 34

Under what core duty does process , record, file when necessary, advertise ordinances, resolutions and municipal budget fall under ?

Answer 34

Secretary to the Governing Body

Question 35

Under what core duty does Administer and record oaths of office fall under ?

Answer 35

Secretary of the Governing Body

Question 36

Under what core duty does maintain custody of all offical records not specifically handles by another department

Answer 36

Secretary to the Governing Body

Question 37

Under what core duty does act as a liaison to the public

Answer 37

Secretary to the Governing Body

Question 38

Under what core duty does maintain receipt of nominating petition and certifications to the county clerk of local candidates?

Answer 38

Chief Administrative Officer of all elections

Question 39

Under what core duty does exercise quasi-judicial authority in determining the validity of petition?

Answer 39

Cheif Administrative Officer of All Elections

Question 40

Under what core duty does suggest poling places fall under?

Answer 40

Chief Administrative Officer of All Elections

Question 41

Under what core duty does maintain receipt of election results fall under?

Answer 41

Chief Administrative Officer of All Elections

Question 42

Under what core duty does certify to the county clerk persons elected to partisan County committee offices in each election district

Answer 42

Cheif Administrative Officer of All Elections

Question 43

Under what core duty does canvas the votes for and certify election of candidates for Municipal office in non partisan local governments

Answer 43

Chief Administrative Officer of All Elections

Question 44

Under what core duty does registration of voters fall under ?

Answer 44

Chief Registrar of Voters

Question 45

Under what core duty does conduct business with other municipal departments as directed by the Governing Body fall under?

Answer 45

Administrative Officer

Question 46

Under what core duty does purchase equipment and supplies when required?

Answer 46

Administrative Officer

Question 47

Under what core duty maintain personnel records when required?

Answer 47

Administrative Officer

Question 48

Under what duty does responsible for implementing local archive and records retention programs as mandated fall under?

Answer 48

Records Coordinator & Manager

Question 49

Under what core duty does impose by state statue and regulations or by municipal ordinance or regulation fall under.

Answer 49

Other duties

Question 50

What does DCA stand for ?

Answer 50

Department of Community Affairs

Question 51

What does DLGS stand for ?

Answer 51

Division of Local Government Services

Question 52

What is the abbreviation Legalized Games of chance control commission ?

Answer 52

LGCCC