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NJ MUNICIPAL CLERK > Chapter 2 Office of the Clerk > Flashcards

Chapter 2 Office of the Clerk Flashcards

1
Q

What must a person have in order to be appointed/reappointed Municipal Clerk ?

A

A Registered Municipal Clerk Certificate

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2
Q

Within how many days of a vacancy of a departure municipal clerk does the Governing Body have to appoint an Acting Municipal Clerk ?

A

90 days

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3
Q

How long can a person be Acting Municipal Clerk ?

A

They are appointed for a 1 year term but can be reappointed for 2 more 1 year terms

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4
Q

Can time served as an Acting Municipal Clerk count towards tenure?

A

No

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5
Q

In the case of a vacancy is the appointed made for the unexpired term ?

A

No , it is made for a new term

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6
Q

Can someone who holds an RMC certificate be appointed Acting Municipal Clerk ?

A

No

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7
Q

What are the qualifications to be appointed or test for RMC ?

A
  • at least 21
  • Citizen of the US
  • Good moral character
  • high school diploma or equivalent
  • 2 years of college or year for year experience
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8
Q

When is the re appointment of an incumbent Municipal Clerk ?

A

Within 60 days of the expiration of the prior term

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9
Q

How long is the renewal of your certification for ?

A

2 years and renewal should be 30 days prior to the expiration date

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10
Q

How many CEUs are needed for recertification?

A

20 CEUs

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11
Q

What is the cost of recertification?

A

$50.00

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12
Q

What is the fee for the application to to take the state exam ?

A

$50.00

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13
Q

What is the cost for certification if you pass the state exam ?

A

$50.00

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14
Q

What happens if you let your certification lapse ?

A

You must retake and pass all clerks classes and retake and pass state exam

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15
Q

How does an RMC get tenure?

A

Serve 3 consecutive years and be reappointed as RMC

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16
Q

Example of good cause to remove and RMC from office?

A

Failure to get CEUs as set forth in statute. Must have a hearing by the Director of the Division of Local Government Services

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17
Q

What are 4 key positions every municipalities must have?

A

Municipal Clerk
Tax Assessor
Chief Financial Officer
Tax Collector

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18
Q

Suspension of RMC Certification?

A
  • Dishonest practices
  • Will or international failure, negle t or refusal to comply with the constitution or laws
  • other good cause
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19
Q

Is the Deputy Clerk position mandatory?

A

No , its optional

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20
Q

What are the 7 Core Duties of Municipal Clerk ?

A
  • Secretary to the Municipal Corporation
  • Secretary to the Governing Body
  • Chief Administrative Office of all elections
  • Chief Registar of Voter
  • Administrarive Officer
  • Records coordinator & Manager OPRA
  • Any other duties
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21
Q

Under what core duty does Custodian of the Municipal Seal found under?

A

Secretary of the Municipal Corporation

22
Q

Under what core duty is Certifies vacancies at a local level ?

A

Chief Administrative Officer of all Elections

23
Q

Under what core duty dies prepare minutes for annual reorganization meeting fall under ?

A

Secretary to the Governing Body

24
Q

Under what core duty does maintenance of personal records fall ?

A

Administrative Officer

25
Q

Under what core duty does attest to the signatures of municipal officers and officials fall under ?

A

Secretary of the Municipal Corporation

26
Q

Under what core duty does maintain and keep new members of the Governing Body aware of rules of order ?

A

Secretary to the Governing Body

27
Q

Under what core duty does furnish materials for local elections ?

A

Chief Administrative Officer all Elections

28
Q

Under what core duty does acceptance of applications for licenses and permits and the issuance of licenses and permits ?

A

Administrative Officers

29
Q

Under what core duty does issue assessment search certificates fall under ?

A

Administrative Officer

30
Q

Under what core duty does maintain custody off all minutes ,books, deeds, bonds, contracts, and archival records of the Municipal Corporation?

A

Secretary of the Municipal Corporation

31
Q

Under what core duty does maintain receipt of service of legal documents?

A

Secretary of the Municipal Corporation

32
Q

Under what core duty does prepare meeting agenda and be present at all meetings of the Governing Body ?

A

Secretary to the Governing Body

33
Q

Under what core duty does keep an official record of every meeting and retain the original copies off all minutes, ordinances and resolutions fall under ?

A

Secretary to the Governing Body

34
Q

Under what core duty does process , record, file when necessary, advertise ordinances, resolutions and municipal budget fall under ?

A

Secretary to the Governing Body

35
Q

Under what core duty does Administer and record oaths of office fall under ?

A

Secretary of the Governing Body

36
Q

Under what core duty does maintain custody of all offical records not specifically handles by another department

A

Secretary to the Governing Body

37
Q

Under what core duty does act as a liaison to the public

A

Secretary to the Governing Body

38
Q

Under what core duty does maintain receipt of nominating petition and certifications to the county clerk of local candidates?

A

Chief Administrative Officer of all elections

39
Q

Under what core duty does exercise quasi-judicial authority in determining the validity of petition?

A

Cheif Administrative Officer of All Elections

40
Q

Under what core duty does suggest poling places fall under?

A

Chief Administrative Officer of All Elections

41
Q

Under what core duty does maintain receipt of election results fall under?

A

Chief Administrative Officer of All Elections

42
Q

Under what core duty does certify to the county clerk persons elected to partisan County committee offices in each election district

A

Cheif Administrative Officer of All Elections

43
Q

Under what core duty does canvas the votes for and certify election of candidates for Municipal office in non partisan local governments

A

Chief Administrative Officer of All Elections

44
Q

Under what core duty does registration of voters fall under ?

A

Chief Registrar of Voters

45
Q

Under what core duty does conduct business with other municipal departments as directed by the Governing Body fall under?

A

Administrative Officer

46
Q

Under what core duty does purchase equipment and supplies when required?

A

Administrative Officer

47
Q

Under what core duty maintain personnel records when required?

A

Administrative Officer

48
Q

Under what duty does responsible for implementing local archive and records retention programs as mandated fall under?

A

Records Coordinator & Manager

49
Q

Under what core duty does impose by state statue and regulations or by municipal ordinance or regulation fall under.

A

Other duties

50
Q

What does DCA stand for ?

A

Department of Community Affairs

51
Q

What does DLGS stand for ?

A

Division of Local Government Services

52
Q

What is the abbreviation Legalized Games of chance control commission ?

A

LGCCC

NJ MUNICIPAL CLERK (11 decks)

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