CHAPTER 2 - Office of the Municipal Clerk

Question 1

Identify “DCA”

Answer 1

DCA is the Department of Community Affairs.

2-13

Question 2

Identify “LGCCC”

Answer 2

LGCCC is the Legalized Games of Chance Control Commission

2-3

Question 3

Identify “DLGS”

Answer 3

DLGS is the Division of Local Government Services

2-3

Question 4

What is the term for a Financial Officer?

Answer 4

The term for a Financial Officer is 4 years.

2-12

Question 5

What is the term for a Treasurer?

Answer 5

The term for a Treasurer is 3 years.

2-12

Question 6

What is the term of a Comptroller?

Answer 6

The term of a Comptroller is 3 years.

2-12

Question 7

What is the term for a Tax Collector?

Answer 7

The term for a Tax Collector is 4 years.

2-12

Question 8

What is the term for a Tax Assessor?

Answer 8

The term of a Tax Assessor is 4 years.

2-12

Question 9

What is the term of a Municipal Clerk?

Answer 9

The term of a Municipal Clerk is 3 years.

2-12

Question 10

What is the term for a Municipal Attorney?

Answer 10

The term of a Municipal Attorney is 1 year.

2-3

Question 11

What is the term of an Auditor?

Answer 11

The term of an Auditor is 1 year.

2-3

Question 12

What is the term for Town Engineer?

Answer 12

The term for a Town Engineer is 3 years,

2-3

Question 13

What are the core duties of the Municipal Clerk? (provide example for each)

Answer 13

1. Secretary of the Municipal Corporation.
   (custodian of the corporate seal)
2. Secretary to the Governing Body
   (Maintain time limit fir discussion by the general public)
3. Chief Administrative Officer of All Municipal Elections.
   (suggest polling places)
4. Chief Registrar of Voters.
   (maintains list of registered voters)
5. Administrative Officer.
   (serve as information officer for the public and media)
6. Records Coordinator and Manager.
   (records retention)
7. and any other duties as assigned.

(2-8)

Question 14

True or False:

Deputy Clerks are covered by laws pertaining to tenure or salary, wages and compensation for Municipal Clerks.

Answer 14

False!

Deputy Clerks are NOT covered by laws pertaining to tenure or salary, wages and compensation for Municipal Clerks.

Question 15

Salaries of the Municipal Clerk, Tax Assessor, CFO and Tax Collector is determined by ___________

Answer 15

Salaries of the Municipal Clerk, Tax Assessor, CFO and Tax Collector is determined by ORDINANCE.

Question 16

Municipal Clerk recertification occurs how often?

Answer 16

Municipal Clerk recertification occurs every two years.

Question 17

Municipal Clerk recertification requires how many contact hours?

Answer 17

Municipal Clerk recertification requires 20 contact hours.

Question 18

What are the five qualifications for a Municipal Clerk?

Answer 18

The qualifications for a Municipal Clerk are:
age: must be 21 years of age.
citizenship: must be a citizen of the United States.
moral character
education: high school graduate
experience: must have 2 years experience performing the duties relative to a Municipal Clerk or have achieved a minimum of 60 college credits.

Question 19

May the Governing Body appoint someone holding an RMC as Acting Clerk?

Answer 19

No. The Governing Body may NOT appoint the holder of a RMC as Acting Clerk.

Question 20

True or False:

A new Municipal Clerk may be appointed to complete the incomplete term of his or her predecessor.

Answer 20

False.

Municipal Clerk must be appointed to new three year terms.

Question 21

What is the term for an Acting Clerk?

Answer 21

Acting Clerks are appointed to a term of 1 year from the date of the initial vacancy.

Question 22

Where would you find laws pertaining to the appointment of Municipal Clerk?

Answer 22

Laws pertaining to the appointment of Municipal Clerk can be found in N.J.S.A 40A:9-133.1

Question 23

What is the fee for RMC recerification and to whom is it payable?

Answer 23

The RMC recertification fee is $50 payable to the state treasurer.

Question 24

TRUE OR FALSE:

The position of Municipal Clerk is a statutory one.

Answer 24

True

Question 25

True or False: When determining tenure, the Governing body may choose to 8nclude time served as Acting Clerk.

Answer 25

False.

Question 26

True or False: Being appointed Acting Clerk is the same thing as being appointed as Municipal Clerk.

Answer 26

False

Question 27

True or False: In case of a vacancy in the office of the Municipal Clerk, the new Clerk is appointed to complete the unexpired term of the prior clerk.

Answer 27

False.

Question 28

True or False: If a RMC vacates the office of Municipal Clerk, within 90 days of the vacancy, the Governing Body can appoint a non-RMC as Acting Clerk for a ome year term.

Answer 28

True

Question 29

True or False: With written permission of the Director of DLGS, a Governing Body may reappoint the same person to the position of Acting Clerk for two additional one year ter s.

Answer 29

True

Question 30

True or False: If an applicant for RMC does not have at least 2 years of education at a college, it is possible to substitute work experience relative to the duties of the Municipal Clerk for credit, subject to the review and approval of the the Division of LOCAL government Services.

Answer 30

True

Question 31

Multiple Choice: With regard to certification as RMC: A- There is no charge to obtain the actual certificate once the exam is passed. B- It's permanent C- None of the above. D- Governing body must reimburse the individual for costs incurred. E- Application fee to take the exam is $100.00

Answer 31

C. The cost is another $50 payable to the State Treasurer

Question 32

Multiple Choice: Who conducts the final examination for certification for an RMC? A- Municipal Clerks Association of New Jersey B- Rutgers, the State University C- Government Records Council Certification Unit D- Rutgers, Center for Government Services E- Director of the Division of Local Government Services

Answer 32

E- Director of the Division of Local Government Services

Question 33

Any act of the Governing Body required to be reduced to writing but which may be passed at the same meeting in which it is introduced is called a _____________________.

Answer 33

Resolution.