Chapter 3 SECRETARY TO THE GOVERNING BODY

Question 1

What is the open public meetings act

Answer 1

Requires the public and press have advanced notice and opportunity to attend meetings

Question 2

Commission, authority, board, council, committee or any other group of 2 or more persons organized under the laws of this state

Answer 2

Public Body

Question 3

Any gathering whether corporeal or by means of communications equipment, which is attended by, or open to, all members of the public

Answer 3

Meeting

Question 4

Public Business

Answer 4

All matters that relate to the performance of the public body’s functions or the conduct of its business

Question 5

Written advance notice of at least 48 hours giving time, date and location of meeting

Answer 5

Adequate notice

Question 6

Official Newspaper

Answer 6

Paid, published and circulated in the municipality or one published in the county

Question 7

Annual Notice

Answer 7

Once a year, within 7 days following reorganization, no later than Jan 10th, schedule of approved meeting dates.

Question 8

48 hour notice

Answer 8

Notice of special meeting given to 2 newspapers with all meeting information

Question 9

How can you hold a closed session meeting

Answer 9

Adopt a resolution during the meeting and read a statement that adequate notice was provided

Question 10

What subject matters can be covered in a closed session meeting

Answer 10

Rule of court
Any material that contains invasion of privacy
Impair right to receive funds
Litigation
Employment
Bargaining agreement

Question 11

RICE notice

Answer 11

Reasonable notice given to an employee stating there is a discussion during closed session pertaining to the employee

Question 12

Does an employee that is being discussed in closed session have the right to waive protection and choose to be discussed in public

Answer 12

YES

Question 13

QUORUM

Answer 13

Number representing majority of members of the Governing Body and must be present in order to meet and conduct business

Question 14

AGENDA

Answer 14

Blueprint for governing body to follow on matters addressed at the meeting

Question 15

CONSENT AGENDA

Answer 15

Routine items which do not require discussion (Ex. bingo license, minutes)

Question 16

When is the Reorganization meeting held

Answer 16

Annually at the beginning of the operational year and before Jan 10th

Question 17

What is an Ordinance

Answer 17

permanent law of the municipality and continues in effect until it expires

Question 18

What is the process of adopting an ordinance

Answer 18

First reading - Title only
Advertise in newspaper one week before public hearing
Post in a prominent place in the municipal building
Public Hearing - At least 10 days after introduction
Adoption - Roll call vote of majority present - Faulkner Act Majority of full membership
Advertise in newspaper of adoption need Affidavit

Question 19

CODIFICATION

Answer 19

Ordinances published in book form with seal

Question 20

Minutes

Answer 20

Reflect actions taken in the meeting and not a transcript. Draft copies are not provided to the public