Chapter 6 Flashcards

(95 cards)

1
Q

Economists who analyze labour supply will often look at unemployment rates by:

A

> will often look at unemployment rates by province, by occupation, and by designated group.

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2
Q

Human capital can be obtained from a source that is :

A

> Human capital can be obtained from a source that is either internal to the organization (current employees) or external (individuals currently not employed by the organization), or, more commonly, from a combination of these sources.

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3
Q

What source for human capital is preferred?

A

> Many organizations give preference to internal supply, because selecting these individuals for training and development, and subsequent promotion, enables the organization to reinforce employee loyalty and performance

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4
Q

Other reasons for giving preferential consideration to your own workforce to fill job openings include the following:

A

1) Current employees are already socialized to the norms, rules, and procedures of your organization, and so organizational fit is ensured.

2) The employer possesses detailed knowledge (as listed on its human resource management system skill inventories) of the employees’ performance and knowledge, skills, abilities, and other attributes (KSAOs) over time (e.g., work history and experience).

3) Internal labour markets provide employees some protection from economic downturns, as employees can move from one job type to others.

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5
Q

When job analysis is done properly throughout the organization, it is useful because:

A

1) it uncovers all the KSAOs/competencies that are performed, and identifies in what jobs or other capacities those KSAOs/competencies are performed.

2) This inventory is instrumental in determining training needs, and in performing a gap analysis between the strategic organizational KSAOs/competencies required to implement the firm’s value proposition and the KSAOs/competencies that are currently present within the organization.

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6
Q

What does a strategic analysis uncover?

A

> A strategic analysis can uncover the most important tasks or activities at the organizational level that are required to implement the value proposition, and the critical KSAOs or competencies necessary to perform those tasks or activities can be inferred.

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7
Q

What does a gap analysis compare?

A

> A gap analysis compares the KSAOs/competencies that are present within the organization with those that are necessary to implement the value proposition, and adjustments to the organization’s stocks of human capital and HR practices may then be made.

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8
Q

what are employee segments?

A

> When different groups of employees work in the same job but have different work or career preferences

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9
Q

What should firms do with employee segments?

A

> Researchers suggest that firms should understand each of the employee segments that comprise their human capital contingent, and provide HR practices that appeal to each of these segments in unique ways

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10
Q

Boudreau and Jesuthasan (2011) propose three questions to understand and influence supply:

A

1) What are the critical human capital segments? To answer this question, HR practitioners must have a clear understanding of the organizational activities that bring value to the customer.

2) What response do we need from each of these segments?

3) What features of the employment deal create the best response at the lowest cost?

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11
Q

Segmenting workers along unique sets of attributes that make the employment contract attractive allows forecasters to do what?

A

> to better understand and model how to influence the supply of each of these employee groups. Policies such as recruitment and retention strategies that appeal to these unique segments provide the means through which planners can influence the supply of human capital.

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12
Q

When firms do not have the policies in place or the resources to provide an adequate supply of human capital from within, adequate supply must be found where?

A

> outside the firm

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13
Q

When supply is inadequate, the result could be due to :

A

> could be due to a labour shortage, where there simply are not enough workers for the number of jobs available, or to a skills gap, where there is an insufficient number of workers who possess the skills necessary to perform the job

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14
Q

A 2016 survey for the Canadian Internet Registration Authority (CIRA) found that despite having competitive recruitment and selection practices, what percentage of IT companies had trouble filling positions?

A

almost 50 percent of the information technology (IT) companies surveyed claimed they had had trouble filling IT positions in the previous year

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15
Q

Some research suggests that the skills gap is limited to what?

A

> Some research suggests that the skills gap is limited to particular geographic regions or knowledge sectors.

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16
Q

Aside from the limit to geographical regions/knowledge sectors, what other areas cause a gap?

A

> However, for many jobs, research suggests that a large portion of the gap may be brought on by organizations. Firms that do not have a development pipeline, that spend little on training, and that are dependent on external hiring for most skilled workers are especially at risk for not being able to hire adequate numbers.

> Another contributing factor to an inflated gap is found in the recruitment and hiring practices popular in firms today. Rather than selecting based on knowledge, skills, abilities, and aptitudes derived from job analysis, many firms prioritize work experience as a minimum qualification.

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17
Q

Firms that want to avoid unfilled jobs over the long term need to do what?

A

> need to align their strategic activities with their critical talent segments, and incorporate training, development, and retention strategies to reduce their need for external hiring.

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18
Q

If employers cannot find a sufficient supply of labour for certain jobs, they can either do what?

A

> they can either change the nature of the job, train workers themselves, or look at other labour pools.

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19
Q

What do Canadian organizations have a poor track record in? What study backed this up and what was the result of it?

A

> However, Canadian organizations have a relatively poor track record in training employees, compared to other countries.

> according to a survey of executives in 27 countries, only 38 percent of businesses in Canada offer training to teach technical skills to employees in the highly desirable STEM areas (science, technology, engineering, and math), compared to 51 percent in the United States and even more in Colombia and Malaysia.

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20
Q

Another employment source that has only recently begun to be utilized is what?

A

> is the neurodiverse community. Neurodiversity refers to neurological differences that are recognized as natural human variation.

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21
Q

In order to hire neurodiverse individuals or members of any of Canada’s protected groups, organizations should use what?

A

> should use HR practices that incorporate job analysis in order to understand all job-relevant attributes of the work, develop science-based selection practices that seek to reduce bias and control for other errors, and provide realistic job previews so that working conditions are well understood beforehand.

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22
Q

Job analysis plays a critical role in removing bias in expectations around what ?

A

> around what is required to perform a job, and in changing mental models around the general attributes necessary for the job or workplace that may persist and that do not hold any relation to actual job requirements.

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23
Q

A survey of 1,500 older workers (50 and over) revealed that older workers desire many of the same things that other workers rank as important:

A

1) Learning and development opportunities

2) Job autonomy

3) Recognition and respect

4) Mentoring opportunities

5) Social support and a supportive organizational climate

6) Compensation

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24
Q

Governments control the supply of labour in many ways. Describe some:

A

. Provincial governments, for example, determine the number of places available in professional programs, such as nursing, and trade apprenticeships, such as electricians.

> The government also plays a key role in determining the number of immigrants admitted to Canada. By increasing the spaces available to qualified professionals and tradespeople, the government can alleviate demand for these workers in targeted occupations.

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25
However, there remains a shortage of Canadians who are available to work. For example, Statistics Canada estimates that at the end of 2021, there were what kind of jobs and how much?
> over 900,000 unfilled jobs, mostly in health care; social assistance; retail trade; and professional, scientific, and technical services
26
Any presentation on HR supply would be incomplete without:
> Any presentation on HR supply would be incomplete without a discussion of the need for organizations to monitor and control levels of absenteeism and employee turnover.
27
high levels of involuntary turnover normally signify what?
> normally signify a mismatch between the individual and the organization
28
With continued labour shortages, retention programs are no longer an option for most North American companies; they are fast turning into:
> into a key requirement for organizational survival
29
What are hard and soft costs to replacing /acquiring workers?
> “hard” costs (e.g., advertisements, headhunter and recruiting fees, interview training and travel costs, administration expenses, cost of lost production, bonuses or increased salaries acting as inducements to join, and so on), > there are also the “softer” elements (such as lost business and customer contacts, decreased quantity or quality of work due to training and learning-curve gaps, orientation and training time, decline in team morale and productivity, and increased turnover due to the “follow me” effect)
30
It is estimated that the cost of replacing a trained worker ranges in what percentage to their salaries?
> ranges from 70 to 200 percent of the departing person’s annual salary
31
Organizations that demonstrate flexibility and a genuine effort to assist their employees are perceived to be :
> perceived to be more attractive places to work
32
Retention can be greatly facilitated by offering:
> by offering effective communication programs; maintaining an enjoyable and collegial work atmosphere; designing meaningful jobs; formulating and administering performance and compensation systems that identify and differentially reward better performers based on clearly communicated criteria; and offering more flexible and attractive work arrangements > Mentoring programs have also been found to be highly effective for retention through positively influencing individual commitment and potential for career success, and thereby reducing turnover intentions
33
Organizations are beginning to apply operations and marketing principles by segmenting human capital according to :
> sets of desirable employment attributes
34
What is Mass customization in HR:
> Mass customization in HR refers to the way in which the major attributes that influence the employee relationship with the firm can be blended and moulded to suit the individual needs of the employee.
35
What is mass customization intended for in HR?
> Mass customization of HR is intended to help maximize the employee experience and ultimately enhance retention.
36
what are some of the steps organizations can take to help attract and retain talented employees?
1) Train managers in strategies for the retention of employees, and hold them accountable for retention. 2) Pay is not the main reason for losing talent; pay attention to “toxic” bosses and co-workers, bad management practices, and a lack of autonomy and respect at work. 3) Implement flexible working arrangements to facilitate work–life balance (e.g., flexible work hours, compressed workweek, telecommuting, job sharing, daycare centres, and so on). 4) Reward fairly, consistently, and differentially on the basis of performance and results. Give recognition to employee preferences for different types of work benefits (time off, non-monetary rewards such as travel or goods, tuition assistance, pension plans, life insurance, and so on). 5) Hold regular feedback and career development discussions with your employees. 6) Recognize that talented, highly motivated employees do not view training as a discretionary item that should get cut during the first round of annual budget reviews! 7) Deal with “slackers” and underperformers. Talented employees resent being burdened with additional stress and workload. 8) Reward organizational seniority in addition to rewarding performance. 9) Identify “high turnover risk” occupations, classifications, and personnel, and develop appropriate talent retention strategies. 10) Develop a managerial academy to teach talented employees the technical and interpersonal skills necessary to assume higher managerial positions in the future. 11) Review and pare to a minimum the following potential “dissatisfiers”: rules, regulations, micromanagement, policy manuals, meetings, and so on. 12) Take action on talent management; don’t just meet, discuss, or prepare a report.
37
The first step in supply analysis is:
> is an examination of the number and capabilities of current employees. Skill inventories and management inventories contain information on the capabilities of your employees
38
What is a skill inventory?
A skills inventory is an individualized record held on each employee except those currently in management or professional positions. Typically, a skills inventory contains information for each individual on select areas: > personal; > education/training/skill competences > work history > performance ratings > career info > hobbies/interests
39
This skills inventory record is entered into the organization’s human resource management system (HRMS) database and can be searched when looking for people with the skills and competencies required by a specific job. For this reason, skills inventories must be:
> must be kept current, and employees should be given frequent opportunities to update or correct their personal entries; otherwise, an employee may not be considered for a job that they could fill successfully.
40
Management inventories can be considered to be enhanced skills inventories, because they contain all the same information as skill inventories but also:
1) A history of management or professional jobs held. 2) A record of management or professional training courses and dates of completion. 3) Key accountabilities for the current job (i.e., organizational resources, including the size of the budget controlled, number of subordinates, important organizational outcomes for which the incumbent is primarily responsible). 4) Assessment centre and appraisal data. 5) Professional and industry association memberships.
41
What are the most popular technique used for contemporary supply-side HR planning applications in medium-sized to large organizations?
> Markov models are the most popular technique used for contemporary supply-side HR planning applications in medium-sized to large organizations
42
What is the primary factor in the decision to use Markov modelling?
> Organizational size is a factor in the decision to use Markov modelling because the process involves estimating the probability of moving from one job to another.
43
A Markov model, also referred to as a probabilistic (using probabilities of various movement options) or stochastic model, determines what?
> determines the pattern of employee movement throughout an organization’s system of jobs using a set of mutually exclusive states for movement into or out of a particular job > Markov analysis produces a series of matrices that detail the various patterns of movement to and from the wide variety of jobs in the organization. As such, it provides a method to model the flow of human capital between jobs within the organization to give a deeper understanding of how employee movement affects the supply of human capital beyond a simple estimate of turnover rates.
44
According to researchers, when considering employee movement patterns in the organization, there are five mutually exclusive states in which an employee can reside:
1) Remaining in the current job 2) Promotion to a higher classified job 3) A lateral transfer to a job with a similar classification level 4) Exit from the job (e.g., termination, layoff, voluntary leaving by the employee) 5) Demotion (which is relatively rare)
45
Markov models do not examine individual employees but instead examine:
> examine overall rates of movement between various job levels, and this movement between jobs is based on historical movement patterns
46
Under the marklov model, what is the the pattern of employee movement?
> It is normally assumed, for calculation purposes, that the pattern of employee movement is relatively stable over time. If this is not the case, then adjustments have to be made to the historical data to allow them to be used for HR planning in the present day.
47
Markov model data should be based upon what?
> should be based upon movement during “typical” business operations. > However, if environmental conditions change dramatically, the information should be adjusted, using the HR planner’s best judgment.
48
Markov techniques depend on:
> depend on stable transition probabilities, so dynamic and unstable environmental scenarios may preclude the effective usage of Markov models
49
There are three main steps to using a Markov model for HR planning purposes:
1) Collect historical data on mobility rates between jobs in the organization (many organizations collect data on turnover rate, promotion rate, and rates of lateral transfers and demotions). 2) Based on these data, develop matrices to forecast future movement between jobs. 3) Use the forecasts of the model to analyze HR policies and programs, and instigate the necessary adaptive measures (Zeffane and Mayo 1995, 6–17.).
50
By using employee movement data from the recent past, it is possible to calculate what?
> transitional probabilities > By multiplying the total number of employees or positions in a particular job by the associated probabilities for each of the five possible movement scenarios, the HR planner derives numerical data on employee flow patterns throughout the organization, and between various job levels.
51
The sequences of movements between various job states are referred to as:
> are referred to as Markov chains > Markov chains are derived from the Markov model and can be considered a subset of the model, as they refer to movement sequences between specified job states, not the overall matrix.
52
The Markov model enables us to determine the:
> enables us to determine the specific number of replacements or successors required for any job family annually, as well as for specified future planning periods (based on normal attrition assumptions), which can help the HR function to be more proactive in its external recruitment programs. > Additionally, we can calculate the chain of movement from an entry-level job all the way to the CEO appointment, along with forecast times of arrival, stay, and departure, in conjunction with breaks in career progression along the way.
53
What is the avg length of a markov chain?
> 3
54
Therefore, a Markov model has great value for determining the following:
1) The number of employees who move annually, and over specified time periods, between various job levels 2) The number of external hires that are required by the organization, and where the specific jobs are needed 3) The movement patterns and expected duration in specified jobs associated with patterns of career progression for employees in the organization (i.e., career paths) (Tuma 1976, 338–360) 4) The number and percentage of all starters at a particular job level who will successfully attain a future target job level by a specified time period (Rowland and Sovereign 1969, 88–99; Glen 1977, 975–982)
55
To summarize, for the process of Markov analysis, the planner would::
1) begin by determining the list of mutually exclusive states (promotion, transfer, termination, demotion, or status quo); 2) develop a matrix of jobs that are linked by career progression or historical movement, based on the pattern of transitions between jobs; 3) use historical data to determine the probability of moving from one state to another; and 4) populate the matrix with an initial distribution of job holders across the various states of the model.
56
Markov models are often used to understand and predict what? What else can they be used for?
> Markov models are often used to understand and predict the flow of jobs in an organization; however, they can also be used to predict how jobs move at the industry level and to test the effects of policy changes on employee movements.
57
What were the initial assumptions of the markov model?
The planners developed a set of assumptions that incorporate the various states nurses could occupy during their career. These states included: (1) working in the rural sector, (2) working in the urban sector, (3) working in the private sector, (4) working overseas, (5) doing a one-year specialty training course, and (6) leaving the profession.
58
what was a difficult part of the marklov model?
> The difficult part of this model is determining the transitional probabilities of moving from one state to another. > This involved making many assumptions about the workforce and combining those assumptions with observations of past movements.
59
After overcoming difficulties, the marklov model was run on what?
> The model was then run, making changes to assumptions and modelling policy interventions, such as how movements would change if nurses working in rural conditions were provided with an additional allowance.
60
Markov models can be used in organizations not just for modelling employee movements between related jobs, but also to model the effects of what?
> the effects of policy changes on those movements by incorporating the assumptions of what the policy changes should do to the transitional probabilities.
61
What is linear programming?
> Linear programming is a mathematical procedure commonly used for project analysis in engineering and business applications.
62
How does Linear programming have utility?
> It has utility for HR planners because it allows us to determine the future supply of human capital based on achieving the best staffing outcome while taking into account certain constraints such as labour costs
63
What does the linear model provide?
< The model provides the optimum or best supply-mix solution, and the best conditions obviously vary across organizations
64
By providing the optimum level of human capital supply with respect to explicitly defined constraints or criteria, linear programming enables what?
> enables the calculation of what-if scenarios by changing or relaxing various model assumptions in order to determine the impact these changes will have on final numerical requirements for both internal and external supply.
65
To use linear programming, assumptions have to be similar to those used :
> used in regression analysis > namely that the mathematical model has to contain variables that have linear relationships among the various constituent elements. If
66
The province of British Columbia used linear programming to determine:
> The province of British Columbia used linear programming to determine the total number of students to admit to health care programs, the total number of nurses to train for management roles, and the total number to recruit from outside the region.
67
Complex mathematical models such as linear programming and simulation have distinct advantages:
> they can integrate a large number of variables from across the organization, they are excellent tools for testing what-if scenarios and the impact of assumptions on forecasts, and they can simultaneously forecast both demand and supply.
68
What is movement analysis?
> Movement analysis is a technique used to analyze the chain or ripple effect that promotions or job losses have on the movements of other employees in an organization > The total number of people movements is always greater than or equal to the number of vacant positions to be filled.
69
Movement analysis enables the HR planner to :
> enables the HR planner to select the desired mix or percentage of internal and external supply for those positions requiring replacements, ranging from a promote-from-within policy to the other extreme of replacing losses entirely through external hiring.
70
Professors at Simon Fraser University’s Faculty of Business Administration have uncovered four lessons in properly using internal labour markets to supply an organization’s staffing requirements, based on their study of a large manufacturing firm:
1) Managers should recognize that there are often multiple internal labour markets typically operating in one firm. 2) Managers should conceptualize their staffing task as managing a system of human resource flows. 3) Managers need to develop an appreciation for the temporal and situational contexts within which staffing decisions are made. 4) Staffing decisions themselves can be appropriately viewed as garbage-can models (a classic model of decision making) in which multiple issues and multiple criteria are typically invoked in matching individuals and jobs.
71
Movement analysis can be performed for the organization as a whole, although analysts normally find it more useful to:
> to conduct separate analyses for each department, division, or functional area
72
What is the normal planning time for movement analysis?
> the normal planning time horizon is one year, and starts with identifying the number of employees in each authority or compensation-band level at the start of the forecasting period. > Next, we consider changes in the level of staffing for the department—that is, whether we are going to increase the number of jobs in some or all authority levels or downsize to reduce the total number of employees in the department > we now turn to calculating the losses requiring replacement for each authority level of the department. We are interested only in losses > We add changes in staffing level to employee losses requiring replacement to give us the total number of positions requiring replacement. At this stage, having determined the total number of positions to be filled, the actual number of employee movements – as briefly described previously – can vary widely, depending on our organization or department’s desired policy concerning the supply mix of internal and external replacements.
73
The decision to make or buy the inputs necessary to produce a product or service are based on factors such as:
> such as the strategic importance of the input, and the strength the supplier of the product has in capturing value.
74
To buy human capital implies :
. hiring from the labour market, and to make human capital implies training and developing employees.
75
The Government of Canada produces several forecasts of labour supply that can help planners to decide what jobs should receive more development and training attention in anticipation of external hiring challenges. The relevant forecasts produced by the federal government include the following:
> Job vacancy rate. Statistics Canada produces monthly estimates of the number of jobs that are unfilled as a proportion of all jobs, by geographical region and by industry. This can help planners to understand areas of the job market that are experiencing or are expected to experience a shortage or surplus of available labour. > Job openings by skill level. The Canadian Occupational Projection System (COPS) produces forecasts of job openings attributable to economic growth and employment growth, by skill level and industry. Planners can use these data to make longer-term estimates of labour shortage or surplus.
76
By estimating the number of internal promotions and external hires, movement analysis can help planners to:
> can help planners to ensure that the firm is able to devote enough resources in the training and development of its current employees
77
The vacancy, renewal, or sequencing model analyzes what?
> analyzes human capital flows throughout the organization by examining inputs and outputs at each hierarchical or compensation level
78
Vacancy models have been found to have more predictive capacity than what model?
> acancy models have been found to have more predictive capacity than Markov models over short- and long-term periods (of three, five, and ten years)
79
What is the common time frame for the vacancy model?
> although the common time frame for this model is one year into the future. It is important to calculate supply requirements one level at a time in a “top-down” fashion, beginning at the highest relevant level, because the normal direction of employee movement in an organization is from the bottom to the top.
80
The rationale behind the vacancy model is simple:
> the supply needs at each salary level are determined by staffing changes—the number of employees promoted out of the level plus any losses (e.g., retirements, departures, terminations).
81
Organizational policy is used to determine:
> is used to determine the extent to which these openings will be filled by internal and external supply.
82
Overall, vacancies in the organization lead to :
> lead to a sequence of internal promotions from lower levels as the open positions are filled by replacements.
83
The vacancy model identifies what?
> identifies the specific number of external and internal replacements required at each level and for the organization as a whole.
84
After forecasting the demand for and supply of human capital, the difference between these two figures represents what two components and when?
> represents a surplus if the supply exceeds demand, or a gap if the demand exceeds supply. In the event of a gap, firms must hire externally in the short term but have a few more options over the long term.
85
Although most organizations tend to devote considerable time and resources to the process of attracting new workers, a great many fall short of putting enough emphasis on what?
> putting enough emphasis on retaining the high-quality workers they currently employ.
86
retention policy recommendations include the following:
> Greater importance should be given to identifying high-performing and high-potential employees, and their associated values, interests, needs, and so on, before they leave to work for competitors > Organizations should conduct a demographic analysis and compensation reviews by using their HRMS > Forming a “retention task force” that includes HR professionals, line unit managers, and senior executives. > Reinforcing employee loyalty and performance by “promoting from within” wherever possible. > Measuring turnover on an ongoing basis at corporate, division, and local levels, utilizing multiple measures. > Holding line managers responsible for retention. > Reviewing and addressing compensation and working condition issues before they become issues of dissatisfaction that prompt employees to leave the organization.
87
Managing the supply of human capital is most effective when:
. Managing the supply of human capital is most effective when the stock and flow of that human capital are considered together and in detail.
88
Human capital segmentation, Markov analysis, movement analysis, and vacancy models all consider what? What does this help reduce?
> all consider the current stock of employees and how the flow of those stocks will influence the supply. This level of detail can help to reduce the bullwhip effect that is known to affect demand and supply relationships.
89
What is the bullwhip effect?
> occurs when errors in estimates of supply become amplified as those errors are compounded along the supply chain
90
Forecasts are almost never what?
> absolutely correct
91
But being precise is not the main objective of forecasting. What is important is understanding:
> is understanding what is worse: being wrong by underestimating supply or being wrong by overestimating supply.
92
In order to reduce the costs of errors in forecasts, planners can do two things:
1) estimate the amount of error in forecasting, and 2) consider the costs of underestimates versus the cost of overestimates.
93
Given what we know about the bullwhip effect, when demand estimates are based on production, sales, or some other organizational index, the error in that measure will tend to be:
> will tend to be compounded by subsequent estimates.
94
What is the average error rate used for?
> Taking the average of the error rates over several years (or other relevant period) of estimates will provide some indication of the extent of the error and also its direction (that is, whether the estimates tend to undershoot or overshoot actual requirements).
95
After assessing the amount of error in estimates, planners can examine what?
> After assessing the amount of error in estimates, planners can examine the costs of being wrong in either direction. > Planners must also consider what will happen if estimates are too high