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Workday Platform for Administrators > Chapter 6: Integrations > Flashcards

Chapter 6: Integrations Flashcards

(73 cards)

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1
Q

Define Integration System

A

Integration between Workday and an external system

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2
Q

What is an integration event?

A

Act of running an integration

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3
Q

Define Launch

A

Triggers integration event

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4
Q

What are Web Service Operations?

A

Standardized method for processing messages between client & server applications

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5
Q

What does EIB stand for?

A

Enterprise Interface Builder

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6
Q

How would you describe an EIB?

A

Simple inbound/outbound transfer

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7
Q

What is the most common type of integration?

A

EIB

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8
Q

Define EIB inbound

A

Use editable spreadsheet to upload data

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9
Q

Define EIB outbound

A

Use Workday custom reports (RaaS) for simple data exports

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10
Q

What is Cloud Connect?

A

Prebuilt integration templates

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11
Q

When is the best time to use Cloud Connect?

A

When there is no integration template for your endpoint

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12
Q

What is Document Transformation (DT)?

A

Work with connectors to modify data formats

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13
Q

Does Document Transformation transform or connect data?

A

Transform

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14
Q

What is Workday studio?

A

Build, own, and support sophisticated integrations

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15
Q

What type of environment is Workday studio?

A

Eclipse-based

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16
Q

Who provides the data for an outbound integration?

A

Workday

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17
Q

Example of outbound integration

A

Payroll data from WD, process the data, deliver data to external system like 3rd party payroll provider

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18
Q

What happens during an inbound integration?

A

You import data into Workday

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19
Q

Example of inbound integration

A

You can retrieve employee, payroll, or budget data from an external system, process the data, and import the data into Workday

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20
Q

When should you use an Inbound EIB?

A

One inbound file that includes all necessary data, only need to invoke one web service, can manually upload file, external file less than 1 GB

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21
Q

What task do you use to configure both inbound and outbound EIBs?

A

Create EIB Task

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22
Q

Template model represents _____

A

Data columns associated with a particular Workday Web Service definition

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23
Q

True or False: Each folder in the template model will correspond to a sheet in the spreadsheet template, which also correspond to the bp or subprocess involved in the integration

A

True

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24
Q

What is included in the Overview tab of a spreadsheet template?

A

Contains a description of the EIB and instructions for running the business processes and subprocesses triggered by the EIB

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25
What is included in Import Web Service sheet?
Contains header keys and other information Workday uses to successfully import data - typically the title of the web service
26
Define Manual Processing
Triggers Review & Approval steps to be completed
27
Define Automatic Processing
Automatically completes steps like Approval,
28
True or False: automatic processing is NOT available for all bps
True
29
Define Skip Processing when Step is Market Option
Bypasses subprocesses that you mark as option or do not include in your bp definition
30
True or False: you can skip the main process in Define Skip Processing when Step is Marked Option
False, cannot skip main step
31
What do the columns in a template data sheet represent?
Fields in Workday
32
What do the rows in a template data sheet represent?
Objects in Workday
33
How do you enter multiple values to populate a multi-select field in Workday in template spreadsheet?
Add rows immediately following the initial row & leave all fields blank, except for key fields & the fields holding multi-select values
34
What happens if you leave a cell blank in template spreadsheet?
Workday will just leave the current value, it will not remove it
35
Steps for launching inbound EIB
Create new EIB, View Integration Systems page, Related Actions > Integration > Launch/Schedule
36
What reports do you run if you want to locate previously run integration events?
Run Integration Events & Process Monitor
37
What is Valid Only Load?
Validate the data without uploading it
38
What is Validate Only Load useful for?
Testing an integration attachment will work before you actually upload
39
What are Integration IDs?
Unique identifiers that specify objects within Workday to ensure data is mapped accurately during integrations
40
How do you use Integration IDs in spreadsheet templates?
Help Workday identify what each piece of data in the spreadsheet means, and how it relates to Workday tasks & objects
41
What are the three types of integration IDs?
Workday ID, Reference ID, External ID
42
What is a Workday ID?
Identifier that Workday automatically generates for all business objects
43
What is a Reference ID?
Optional, unique identifier that you can set in Workday or externally
44
What is an External ID?
Unique identifier controlled by an external endpoint that consist of system ID & a value
45
What does RaaS stand for?
Reports as service
46
What is a RaaS?
Workday allows you to use custom reports as web services in outbound integrations
47
What is the most common method you'll use in outbound EIBs?
RaaS
48
How does RaaS store data?
XML
49
What happens when you enable a custom report as a web service?
Workday generates XML component automatically from report definition
50
What are the two components that come from report definition?
URL & root element
51
What are the two types of security for integrations?
Get & Put
52
Define Get
Permission that provide access to outbound integrations
53
Define Put
Access to both outbound & inbound integration
54
Example of Get permission
Extract data from Workday via web service operation
55
Example of Put permission
Access to load data into Workday via web service operation
56
What is an Integration System User (ISU)
Type of user who accesses report data & web service operations required by an integration system
57
True or False: System-representing account & doesn't represent a human
True
58
How many ISUs does an integration system have?
One, 1:1 relationship
59
What is an Integration System Security Group (ISSG)?
Serves same purpose as standard security groups except that they service integrations
60
How many ISSGs can an integration system have?
One
61
Who can be a member of a ISSG?
ISUs, not business users
62
What happens if you launch in Validation Only mode and it goes well?
Launch in Live mode
63
What report would you run to summarize critical errors & warnings for each integration system
Integration Exception Audit
64
Inbound EIB or Other: Updating account journals from an Excel file
Inbound
65
Inbound EIB or Other: Input multiple expense card transactions
Inbound
66
Inbound EIB or Other: Make a mass-compensation change request
Inbound
67
Inbound EIB or Other: Hire a single employee
Other
68
Inbound EIB or Other: Hire group of employees
Inbound
69
Inbound EIB or Other: input a single expense card transaction
Other
70
Is the data updated in the system if 'Validate Only Load' is checked?
No, only loaded to validate. Would need to relaunch in Live mode
71
Which of the files contains Reference IDs and Workday IDs?
Workday XML
72
What do Get, Put, View, and Modify permissions secure?
Get and Put secure integrations and web service operations; View and Modify secure reports and tasks
73
How do you find out what domain secures a web service?
View Security for Securable Item

Workday Platform for Administrators (6 decks)

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