Data Management Level 1 Flashcards
(36 cards)
Can you tell me three principles of GDPR and the Data Protection Act 2018?
- Lawfullness, Fairness & Transparency
- Purpose Limitation
- Data Minimalisation
- Accuracy
- Storage Limitation
- Integrity and Confidentiality
- Accountability
How do you comply with GDPR and the DPA 2018 in your role?
Through transparency, purpose limitation, data minimisation, accuracy, storage limitation, integrity and confidentiality and accountability.
Give me an example of how you process and handle confidential information?
I compose a tenancy schedule, capture the information, review and read, approve then retrieve and archive the information.
Give me an example of how you ensure that data is kept securely
I ensure the there are regular system back ups and that data is password protected.
Other examples include firewalls, encryption, antivirus software protection, disaster recovery prtoection.
What do the Privacy and Electronic Communications Regulations 2003 apply to?
They apply to specific privacy rights relating to electronic communications. They sit alongside the GDPR 2016 & DPA 2018.
There are specific rules on:
- marketing calls, emails, texts and faxes;
- cookies (and similar technologies);
- keeping communications services secure;
- customer privacy as regards traffic and location data, itemised billing, line identification, and directory listings.
What is copyright?
A set of exclusive rights granted to the author or creator of any original work, includes the right to copy.
It can be licensed, assigned or transferred.
Crown Copyright refers to material created and prepared by the government such as laws, OS mapping, public records, official press releases.
Must acknowledge copyright in any work.
Can a copyright be transferred?
Yes, they can be transferred, licensed or assigned.
What is the Freedom of Information Act 2000?
It gives individuals the right of access to information held by public bodies.
Public Bodies can include the Police, NHS, Public Authorities, State Schools.
Can you tell me about the retention of files and the Limitation Act 1980?
Section 5 of the Limitation Act 1980 states that if an issue arises legal action must be bought within 6 years of the issue arising.
Businesses therefore have a responsibility to retain files for at least six years after they expire so they can refer to them if a disagreement occurs.
Give me an example of a property information tool
PropertyData
Tell me about how you extract data from a source regularly used in your role.
I use PropertyData to select and withdraw important
investment comparable information.
What are the limitations of primary/secondary data sources?
Primary
- Private/More accurate and up to date/Relevancy
- Expensive/MoreManpower
Secondary
- Free/Provide Further Research Areas/Accessible
- Relevancy/Accuracy/Out of Date/Size Overwhelming
How do you validate information?
Contacting the agent or client involved.
What is the difference between a deed and a registered title?
A deed is absolute proof of ownership of a property.
A title is the concept of ownership of the property.
Deed is a receipt to say you bought it and title is like the key to use the property.
How do you source title information?
Search HM Land Registry
What are the differences between manual and electronic records?
Manual records are physical records that are stored in paper or other tangible formats, while electronic records are stored in digital formats on a computer or other electronic devices.
What is an index map?
It shows the location and boundaries of smaller maps or documents covering specific areas within a larger region.
What does encryption mean?
Process of converting information or data into a code to prevent unauthorised access or to protect its confidentiality.
What is a firewall?
Security system that monitors and controls incoming and outgoing network traffic based on predetermined security rules.
How can you protect electronic data from viruses?
Through the use of Virus Protection Software
What does block chain mean?
It is a way to keep track of information, like transactions or ownership records, that is secure and transparent because it is stored in many different places, rather than just one central location.
Which records are manually kept in your office and why?
Due to Section 5 of the Limitation Act 1980, any documents relevant to a professional work must be kept for 6 years form expiry. Information is kept on any investment deals over the past 6 years.
What is BIM and how can it be used?
BIM (Building Information Modelling) is a computer-based system that creates a detailed virtual model of a building, which can be used by architects, engineers, builders, and managers to design, construct, and operate the building more efficiently and effectively.
Explain the growing use of AVMs in the indsutry.
An AVM is a computer program that estimates the value of a real estate property using data analysis without the need for a traditional appraisal or inspection. Technologic advancements are increasing quickly, the real estate industry must keep up.
