Data Management lvl 1 Flashcards
(29 cards)
Can you tell me three principles of UK GDPR and the Data Protection Act 2018?
Lawfulness, transparency, and fairness
How do you comply with UK GDPR and the Data Protection Act 2018 in your role?
Protect Data: Securely handle and store personal data.
Ensure Transparency: Inform clients about data use and obtain necessary consent
Give me an example of how you process and handle confidential information.
I make sure data from clients remain confidential and not expressed anywhere publicly.
I makes ure I store documents and data in password protected systems.
I also restrict access to confidential information to only those team members who need it.
What do the Privacy and Electronic Communications Regulations 2003 apply to?
Direct Marketing: Rules on consent and opt-out options for marketing via phone, email, and text.
Cookies: Requirements for informing users and obtaining consent for cookies.
Security: Ensuring the security of public electronic communications networks.
What is copyright?
A type of intellectual property that protects original works of authorship.
What is Intellectual Property?
Creations of the mind, such as inventions, literary and artistic works, designs, symbols, names, and images used in commerce.
Can it intellectual property be transferred?
Yes through a written agreement.
What is the Freedom of Information Act 2000?
Provides: The public with the right to access information held by public authorities.
Requires: Public bodies to disclose information unless there are valid exemptions.
Can you tell me about the retention of files and the Limitation Act 1980?
the minimum legal document retention period should be at least six years
Give me an example of a property information tool.
CoStar or Egi
Tell me about how you extract data from a source regularly used in your role.
For lease detail extraction I use Nitro to search what I am looking for.
What are the limitations of primary/secondary data sources?
Primary data can be time consuming and require a lot of resources to obtain it.
Secondary data could be outdated and not be very specific.
How do you validate information?
Check the source, cross reference, look for evidence.
What is the difference between a deed and a registered title?
Deed - A legal document that formally transfers ownership of property or other rights from one party to another.
Registered title - An official record of property ownership maintained by the land registry.
How do you source title information?
HM Land Registry
What is an index map?
An index map is a type of map used to locate and reference detailed maps or plans
What does encryption mean?
The process of converting information or data into a code
What is a firewall?
A firewall is a security system that monitors and controls network traffic.
It acts as a barrier between a trusted internal network and untrusted external networks.
What does block chain mean?
Blockchain is a decentralised system that records transactions across multiple computers in a way that ensures the data cannot be altered.
Which records are manually kept in your office and why?
Fire risk assessments.
What is ISO 9001?
ISO 9001 is an international standard for quality management systems
What are the requirements of ISO 9001?
Monitoring and measuring equipment calibration records
What does ISO 27001 relate to?
international standard for information security management
What is an Electronic Document Management System (EDMS)?
A document management system is usually a computerised system used to store, share, track and manage files or documents
