Dbndnnxnc Flashcards
(30 cards)
What is the process of directing in an organization?
Implementing the total plan and utilizing necessary resources to achieve objectives
Directing involves ensuring workers understand their responsibilities and the reasons behind their tasks.
What are the basic features of instructions in directing?
- Compliance should be reasonable
- It should be complete as to what is to be done and when
- It should be clear to the person receiving it
Clear instructions are essential for effective task execution.
List the steps in directing.
- Setting up major responsibilities
- Placing jobs and responsibilities in an organizational pattern
- Issuing directions and orders
- Controlling or directing closely by policies and plans
These steps help ensure clarity and efficiency in an organization’s operations.
What is the purpose of controlling in management?
To constrain, coordinate, and regulate actions according to plans for achieving specified objectives
Control ensures that organizational activities align with established goals.
What are the essential steps in the control process?
- Setting standards
- Checking and reporting on performance
- Getting feedback on performance results
- Taking corrective action
These steps are crucial for maintaining organizational effectiveness.
What methods are used in controlling?
- Reporting
- Setting deadlines
- Inspection
- Prior approval of projects
These methods help maintain oversight and accountability within an organization.
Define coordination in the context of organizational management.
The process of interrelating the various parts of an agency’s work so that it functions as a whole
Coordination ensures that different departments and individuals work together effectively.
What are the types of coordination?
- Coordination of thought
- Coordination of action
These types help align mental and physical efforts within an organization.
List the ways for effective coordination.
- Clear lines of authority
- Periodic reports
- Effective communication systems (committees, meetings, group decision-making)
Effective coordination enhances collaboration and reduces misunderstandings.
What are the major processes in teamwork?
- Communication
- Compromise
- Cooperation
- Coordination
- Consummation
These processes facilitate successful collaboration in achieving team goals.
What is the importance of communication in social work administration?
- Effectiveness
- Efficiency
- Morale
Communication is vital for service delivery, policy formulation, and maintaining team spirit.
What are the essential components of communication?
- Sources or sender
- The message
- The receiver
These components are fundamental for the communication process to be effective.
What are the purposes of administrative communication?
- Clarifying tasks
- Reinforcing agency identity
- Transmitting problems and ideas
- Reporting progress
- Promoting participation
- Promoting social interchange
These purposes ensure that all stakeholders are informed and engaged.
Differentiate between formal and informal communication.
- Formal communication: Planned system of procedures and channels
- Informal communication: Does not follow channels of authority
Understanding both types of communication helps navigate organizational dynamics.
What are the criteria for effective communication?
- Clear purpose
- Clarity of spoken and written material
- Consistency
- Adequate to accomplish its purpose
- Timeliness
- Proper channels utilized
Meeting these criteria enhances the likelihood of successful information transfer.
Fill in the blank: The five C’s of communication include clarity, completeness, ________, concreteness, and correctness.
conciseness
Each ‘C’ represents a key principle for effective communication.
What is a budget in the context of financial administration?
A financial plan outlining a series of goals with price tags attached
Budgets are essential for planning and financial control in organizations.
List the main areas of financial administration.
- Securing funds or income
- Using funds according to objectives
- Maintaining financial records
These areas ensure financial stability and accountability.
What is accounting?
The art of recording, classifying, and summarizing financial transactions
Accounting is critical for tracking an organization’s financial health.
What is the purpose of auditing?
- Determine legality and accuracy of transactions
- Ascertain if all transactions are recorded
- Ensure transactions are accurately reflected in accounts
Auditing provides assurance of financial integrity.
What are the factors of an ideal budget?
- Comprehensive
- Clear and easily understood
- Flexible
- Workable
- Accurate and realistic
These factors contribute to effective financial planning.
Define recording in the context of reporting.
An account in written or permanent form serving as evidence of an event
Recording is essential for maintaining accountability and transparency.
What is the purpose of reporting?
- To account for performance
- To inform about policies and programs
Reporting ensures that all stakeholders are kept informed and accountable.
List the classification of reports.
- Subject matter reports
- Time interval reports
- Interim and miscellaneous reports
Classifying reports helps organize information effectively.
