Events Roles and Responsibilities

Question 1

What should execs be wearing at all times?

Answer 1

crewnecks and spooky hat/accessory

Question 2

what should we keep on us at all times?

Answer 2

roles

Question 3

what should we be watching out for

Answer 3

reckless behaviour, especially on mini golf course

Question 4

how to leave positive first impressions

Answer 4

be approachable, smile and positive attitude
specifically look out for gr. 10s, make them feel welcomed and included

Question 5

emergency contact:

Answer 5

Ema or joanna

Question 6

timeline

Answer 6

5:30 pm: briefing
5:45 pm: set up
6:00 pm: start
8:30 pm: end
9 pm: exec end

Question 7

Greeter exec location

Answer 7

outside by the doors of the venue

Question 8

greeter exec description

Answer 8

stand outside doors and greet students

Question 9

greeter exec times

Answer 9

5:45 pm: begin greeting
6:15 pm: transition to interaction exec

Question 10

greeter exec key reminders

Answer 10

visible to students and direct them
positive attitude

Question 11

reception execs location

Answer 11

inside by the door

Question 12

reception exec description

Answer 12

scan tickets off simple tix and check names online
ahdn arcade voucher
tell students to store belonging in lockers, then air hockey table

Question 13

when should reception table set up and ready by

Answer 13

6:20 pm. remain until 7 pm then transition to interaction exec

Question 14

key reminders for reception execs

Answer 14

scan tickets efficiently as possible for smoother enterance

Question 15

face painting execs location

Answer 15

tables by basketball games

Question 16

face painting execs description

Answer 16

paint students faces and encourages others to get theirs done if haven’t already

Question 17

what is face painting line gets larger?

Answer 17

stick to painting simple designs to ensure line stays moving

Question 18

when should you sanitize brushes

Answer 18

between each student with rubbing alcohol, use multiple brushes so one can ry and other can be used

Question 19

what should face painting check reguarly?

Answer 19

the tarp to make sure paint wont get on the floor incase of a spill

Question 20

what to ensure during face painting

Answer 20

students are not roughhousing when lined up and stay in orderly fashion

Question 21

paparazzi exec location

Answer 21

around the venue

Question 22

paparazzi exec description

Answer 22

take pics of students and encourage them to take pics with their friends

Question 23

reminders for paparazzi execs

Answer 23

taking pics of everybody not just people you know

Question 24

glowstick exec location

Answer 24

by course entrance
with the golf course keeper

Question 25

glowstick exec descri.

Answer 25

distribute glow sticks to people who want them

Question 26

how many glow sticks should you pass out

Answer 26

only pass out 2 at beginning, then once everybody has gotten one, they can take more

Question 27

are execs allowed to take a glow stick?

Answer 27

yes

Question 28

photo booth exec location

Answer 28

left side of the party room

Question 29

photo booth exec descri.

Answer 29

take pics of students as they line up and direct them to the prop table if they want to use them

Question 30

limited pics?

Answer 30

2-3 pics each so the line doesnt become long

Question 31

photo booth exec should ensure what?

Answer 31

no students are roughhousing around the photo booth and are maintaining order in the line

Question 32

cup pong execs location

Answer 32

right side of the party room

Question 33

cup pong execs descri.

Answer 33

encourage students to play if there is not a line, float around tables and ensure students arent spending too much time if the lines are long - pick up loose ping pong balls

Question 34

what to do if a group has been playing a long time and there are other people

Answer 34

kindly ask them to give other groups a chance and participate in other activities

Question 35

what to ensure as cup pong exec

Answer 35

no students are being reckless and are staying responsible

Question 36

golf course keeper location

Answer 36

designated table by golf course enterance - with glow stick exec

Question 37

golf course descri.

Answer 37

tell students to find group of 3-4 and find an exec to join their group

Question 38

max. of how many people per hole

Answer 38

5

Question 39

in what situation should a group NOT be allowed to enter

Answer 39

if theres no exec in their group

Question 40

what to do once students have made a group

Answer 40

direct them to staff at vanue to pick up golf club and ball find empty hole

Question 41

what do we remind students as golf course keep

Answer 41

safety and behaviour, keep golf balls on the ground no swinging clubs recklessy

Question 42

what to remind students if they start at the middle of the course

Answer 42

not to play the last whole until they completed the whole course or else they'll lose their ball

Question 43

interaction exec location

Answer 43

around the venueinteraction

Question 44

interaction exec descri

Answer 44

float around and interact with students as they participate

Question 45

who to look for to interact with

Answer 45

any students that are alone

Question 46

what to encourage students to do as interact exec

Answer 46

participate in other activities that are at the event

Question 47

what kind of execs are being put in the mini golf groups?

Answer 47

interaction execs

Question 48

what to do if a student comes late

Answer 48

let events know so they can get their arcade voucher and checked off attendence

Question 49

what are examples of students acting recklessly

Answer 49

- swinging golf clubs above hips or using them for anything other than golfing - running around in the golf course - golf balls not on the ground

Question 50

what to do if somebody is acting recklessly

Answer 50

general discretion and remind them to behave

Question 51

what to ensure as interaction exec

Answer 51

not clustering into a group of execs or friend groups interact with gr 10s you don't know

Question 52

event floaters location

Answer 52

everywhere

Question 53

events floaters description

Answer 53

roam venue and supervise students and execs help if anything arises