Exam 2 - Project plan

Question 1

Why do we plan the project

Answer 1

should clarify what the project is about and how it will be accomplished

Question 2

Why is it not always appreciated. 2 reasons

Answer 2

1. Is that planning is a challenging and mentally demanding task
2. The second reason for the lack of appreciation for planning relates to its perceived disconnect with action.

Question 3

What are the two competency?

Answer 3

technical competency

management competency

Question 4

What are the major steps in a project plan

Answer 4

• Confirm executive approval
• Understand Project requirements
• Reflect on issues
• Identify milestones
• Identify phases
• Identify activities within phases
• Identify tasks within activities.

Question 5

What are the detailed activities in a project plan?

Answer 5

• Scheduling
• Estimating
• Quality control
• Hardware and software issues

Question 6

What are the two competency?

Answer 6

1. technical competency

2. management competency

Question 7

3 reasons Why do we plan the project

Answer 7

1. coordination
2. communication
3. negotiation

Question 8

action-oriented project development

Answer 8

approach generates short-term momentum at the cost of long-term benefits=

Question 9

good plan

Answer 9

is realistic, doable, and easy to understand. It is an effective tool to monitor progress and evaluate success

Question 10

living document

Answer 10

plan is a living document that must be adhered to by all stakeholders, especially the project manager and team members.

Question 11

strategic issues

Answer 11

such as the long term viability of a project,

Question 12

tactical issues

Answer 12

such as day-to-day operations,

Question 13

resource issues

Answer 13

such as human resources and technology,

Question 14

success measure

Answer 14

such as customer satisfaction with deliverable.

Question 15

policies

Answer 15

provide broad parameters for decision making.

Question 16

procedures

Answer 16

• describe detailed approaches to implement policies.
• Procedures are particularly important for individuals working on a project for the first time or for individuals who are not familiar with how things are done within the organization.

Question 17

road map

Answer 17

A project plan acts like a road map for the execution of project activities.

Question 18

flexibility

Answer 18

because of the unpredictable nature of some of the events and activities.

Question 19

business cases

Answer 19

defines high level plan

Question 20

SSADM

Answer 20

the emphasis is placed on the delivery of these products, not the activities to achieve their production

Question 21

Gantt charts

Answer 21

are used to help with resource allocation and smoothing. However, the use of techniques and tools is seen as optional. Meeting quality expectations, like time and cost, is seen as an important aspect of the approach.

Question 22

Project initiation report

Answer 22

project initiation report, which outlines the business case, defines a high-level plan, formally initiates the project, lists overall objectives for the project and defines personnel responsibilities.

Question 23

End-stage assesment

Answer 23

End-stage assessment is a control point, which if successful, signifies acceptance of the deliverable promised for that stage and provides authority to go on to the next stage.

Question 24

Mid-stage assessment

Answer 24

Mid-stage assessment may occur if the stage is of long duration, problems have been identified such as deviation from the plan, or there have been requests for change.

Question 25

Project closure report

Answer 25

which lists the project’s achievements in terms of deliverable achieved, performance in terms of comparisons of actual against forecasted duration, cost and resource usage, and quality in terms of errors or exceptions.

Question 26

A plan should provide 3 things:

Answer 26

stability, continuity, and focus.