File Management Flashcards
(15 cards)
What is a file?
A file is a collection of related information or data stored as a unit and assigned a unique name. It can contain various types of data such as text, images, audio, video, or programs.
What is file management?
File management involves creating, organizing, storing, retrieving, updating, and deleting files on a computer system to keep them organized and accessible.
What are the key aspects of file management?
Key aspects include file organization, file naming, access control, backup and recovery, file history, and file sharing/collaboration.
Why is file naming important?
Descriptive and appropriate file names help users easily identify and retrieve files.
What is the purpose of file backup and recovery?
It safeguards files by creating backups and provides mechanisms to recover data in case of accidental loss or corruption.
What is a directory or folder?
It is a container used to organize and group related files together. It can also contain subdirectories or subfolders.
What is the tree directory structure?
It is a hierarchical way of organizing files and folders, with a root directory at the top and branching subdirectories below.
What is the benefit of using a directory structure?
It allows users to locate and retrieve files more easily and maintain an organized system.
What is a file extension?
A file extension is a set of characters at the end of a file name (e.g., .txt, .jpg, .mp3) that indicates the file type and how the computer should handle it.
What is file categorization?
It involves grouping files based on their extensions or types, such as text files, images, or audio files.
What is a file path?
A file path is a set of directions that specifies the location of a file within a directory structure.
What is the difference between an absolute path and a relative path?
Absolute Path: Specifies the full path from the root directory (e.g., C:\Documents\School\essay.docx).
Relative Path: Specifies the path in relation to the current directory (e.g., ..\Documents\School\essay.docx).
If a file is located in C:\Documents\Assignments\Math\Algebra.docx, what type of path is this?
This is an absolute path.
What problems might arise if files are not organized in folders?
It becomes difficult to locate specific files, leading to inefficiency and increased time spent searching.
Why is file access control important in a shared environment?
It ensures that only authorized users can access or modify files, protecting sensitive data from unauthorized use.
