Final Exam | Chapter 5&6

Question 1

It presents results of an experiment, investigation, research, or an
inquiry to a specific audience.

Answer 1

Report

Question 2

is a comprehensive document that covers all aspects of the subject
matter of study

Answer 2

Report

Question 3

2 Classification of BUSINESS AND TECHNICAL REPORTS

Answer 3

Formal & Informal

Question 4

11 types of BUSINESS AND TECHNICAL REPORTS

Answer 4

1. Progress Reports
2. Sales Reports
3. Personal Evaluation
4. Feasibility Reports
5. Literature Review
6. Credit Reports
7. Informational Reports
8. Analytical Reports
9. Recommendation Reports
10. Research Reports
11. Case Study Analyses

Question 5

10 parts of BUSINESS AND TECHNICAL REPORTS

Answer 5

1. Cover Page
2. Title Page
3. Table of Contents
4. List of Illustrations
5. Executive Summary
6. Body/Findings/Discussions
7. Conclusions
8. Recommendations
9. References/Sources
10. Appendices

Question 6

8 Characteristics of a report

Answer 6

1. It presents information not an argument.
2. It is meant to be scanned quickly by the reader.
3. It uses numbered headings and sub-headings.
4. It is composed of short and concise paragraphs.
5. It uses graphic illustrations such as tables, graphs, charts, etc.
6. It may have an abstract or an executive summary.
7. It may or may not have references or bibliography.
8. It often contains recommendations and/or appendices.

Question 7

It functions to inform, analyze, and recommend.

Answer 7

Informal report

Question 8

It is an official report that contains a collection of detailed information,
research, and data necessary to make decisions.

Answer 8

Formal report

Question 9

It is formal, complex, and used at an official level.

Answer 9

Formal report

Question 10

It is often a written account of a major project.

Answer 10

Formal report

Question 11

It may be in the form of a memo, financial report, monthly activities
report, development report, research, etc.

Answer 11

Informal report

Question 12

It is used for conveying routine messages.

Answer 12

Informal report

Question 13

It is written according to an institution’s style and rules. Introductory and
prefatory parts are not required.

Answer 13

Informal report

Question 14

Types of Informal Report

Answer 14

1. Progress Report
2. Sales Activity Report
3. Personnel Evaluation
4. Financial Report
5. Feasibility Report
6. Literature Review
7. Credit Report

Question 15

details report of an individual’s credit history prepared by a credit bureau

Answer 15

Credit report

Question 16

conveys to the readers the work already done and the
knowledge and the ideas that have been already established on a
particular topic of research.

Answer 16

Literature review

Question 17

assesses the viability of a new project; details whether
or not a project should be undertaken and the reasons for that
decision; persuades or helps the decision makers to choose between
available options.

Answer 17

Feasibility report

Question 18

presents formal record of the financial activities of a
business, person, or other entities.

Answer 18

Financial Report

Question 19

used by an organization to assess an employee’s
performance.

Answer 19

Personnel Evaluation

Question 20

helps a firm to understand about the progress of the sales people and also identify the shortcomings.

Answer 20

Sales Activity Report

Question 21

written to provide information about the way a project is
developing.

Answer 21

Progress report

Question 22

Types of Formal report

Answer 22

Informational Report
Analytical Report
Recommendation Report
Research Report
Case Study Analysis Report

Question 23

provides data, facts, feedback, and other types of information without analysis or recommendations

Answer 23

Informational report

Question 24

goes beyond just presenting results, analyze those
results, and draw conclusions based on those results. It attempts to describe why or
how something happened and explains what it means.

Answer 24

Analytical report

Question 25

this type advocates a particular course of action. This usually presents the results and conclusions that support the recommendations

Answer 25

Recommendation report

Question 26

most widely used report usually in university levels.

Answer 26

Research report

Question 27

includes real life examples

Answer 27

Case study Analysis Report

Question 28

is a persuasive summary of your qualifications for employment.

Answer 28

Resumè

Question 29

letter that introduce you to these employers.

Answer 29

Application letter or cover letter

Question 30

Parts of a resumè

Answer 30

Identification Objectives Education Work Experience References

Question 31

The writer’s name, address, phone number, and e-mail address.

Answer 31

Identification

Question 32

This is optional: telling what kind of employment the applicant is seeking.

Answer 32

Objectives

Question 33

List in reverse chronological order the writer’s degree

Answer 33

Education

Question 34

List in reverse chronological order the writer’s job title, company, city, state, and dates of employment.

Answer 34

Work Experience

Question 35

Often noting References Supplied Upon Request is sufficient.

Answer 35

References

Question 36

Features of a resumè

Answer 36

1. Organization 2. Succinctness 3. Comprehensiveness 4. Design

Question 37

is the general listing of all your academic and work experience from the most recent to the oldest

Answer 37

Chronological Resumè

Question 38

is organized around various kinds of experience. If you wish to demonstrate a lot of experience in more than one area and if you wish to downplay dates, you may write this type of resumè.

Answer 38

Functional resumè

Question 39

generally announces the specific goal up to top, just beneath your name, and offers information selectively. You can show only the experience and skills relevant to your goal.

Answer 39

Targeted resumè

Question 40

A resumè must be concise. Entries may not be written in sentences but should be parallel

Answer 40

Succinctness

Question 41

A resumè must present all important details that can gain the nod of the prospective employer. In giving details, however, carefully choose the words that you use.

Answer 41

Comprehensiveness

Question 42

The resumè should be reader-friendly and be professionally packaged. For print resumè, use appropriate spacing, section headings, and uniform

Answer 42

Design

Question 43

Features of an Application Letter

Answer 43

1. Qualifications. 2. Pleasing Tone. 3. Format.

Question 44

In an application letter, you need to make clear why you are interested in the position or the organization, to indicate what skills you possess that matches what the company is looking or to stipulate why the person you’re writing to should at least want to meet you.

Answer 44

Qualifications

Question 45

When writing application letters, you need to go beyond simply stating your accomplishments. Through your words, you need to demonstrate that you will be the kind of employee the organization wants. Presentation is also important—your letter should be neat and error-free.

Answer 45

Pleasing Tone

Question 46

Application letter typically follows a prescribed format, which is a conventional businesslike format. The most common is the block format. It includes the essential parts of a letter.

Answer 46

Format