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finals Flashcards

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1
Q

What is Resource Mobilization?

A

The process of identifying, acquiring, and utilizing resources efficiently to achieve a specific goal or objective.

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2
Q

What are the types of resources?

A

Human, financial, material, and technological resources.

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3
Q

What are Human Resources?

A

Skilled personnel, volunteers, and experts who contribute their time, knowledge, and effort.

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4
Q

What are Financial Resources?

A

Funding from donors, grants, investments, and revenue sources.

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5
Q

What are Material Resources?

A

Physical assets such as equipment, infrastructure, raw materials, and supplies.

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6
Q

What are Technological Resources?

A

Digital tools, software, machines, and innovative systems that enhance efficiency and productivity.

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7
Q

What is a strategy for effective resource mobilization?

A

Diversify Funding: Seek multiple sources (grants, donations, sponsorships).

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8
Q

What is Project Proposal Authorization?

A

The formal process of approving a project proposal before initiating full-scale project execution.

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9
Q

Who are the decision-makers involved in project proposal authorization?

A

Project Sponsor, Executive Management, Project Manager, Finance Team, Stakeholders/Clients.

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10
Q

What is the first stage in the authorization process?

A

Proposal Submission.

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11
Q

What is Resource Scheduling?

A

The process of allocating and managing resources efficiently to ensure project tasks are completed on time and within budget.

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12
Q

What is a Gantt Chart?

A

A visual timeline that outlines project tasks, durations, and dependencies.

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13
Q

What is the Critical Path Method (CPM)?

A

Identifies the longest sequence of dependent tasks to determine the shortest possible project duration.

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14
Q

What is Resource Leveling?

A

Adjusts project schedules to balance resource demand and availability, preventing over-allocation.

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15
Q

What are common challenges in scheduling?

A

Resource overallocation, unrealistic deadlines, unforeseen delays, communication gaps.

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16
Q

What are Project Management Standards?

A

Structured frameworks for executing projects effectively, ensuring consistency and best practices.

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17
Q

What is PMBOK?

A

Best practices and guidelines by PMI for standardized project management processes.

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18
Q

What is PRINCE2?

A

Structured methodology focused on clearly defined roles, responsibilities, and stages.

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19
Q

What is Agile in project management?

A

Flexible, iterative approach designed for adaptive planning and continuous improvement.

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20
Q

What is ISO 21500?

A

International guidelines offering a broad framework for project management across industries.

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21
Q

What is Microsoft Project?

A

Tool for project scheduling, resource allocation, and tracking.

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22
Q

What are Trello & Jira?

A

Agile-focused tools for task tracking, sprint planning, and collaboration.

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23
Q

What is Primavera P6?

A

Advanced project planning software for managing large-scale and complex projects.

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24
Q

What is Monday.com?

A

User-friendly project management tool for teams of all sizes, offering task automation and workflow visualization.

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25
What is Smartsheet?
Cloud-based project and work management tool with automation and reporting features.
26
Why are project management standards and tools important?
Ensures consistency by defining objectives, processes, and performance measures, reducing risks and improving accountability.
27
What is Project Evaluation/Appraisal?
The systematic process of assessing potential projects to determine their viability and alignment with organizational goals.
28
What are Project Selection Methods?
Structured approaches used to compare, assess, and choose projects that best fit organizational objectives and resource constraints.
29
What is the importance of Project Selection Methods?
Ensures projects support organizational objectives, allocates time, budget, and personnel effectively, and identifies potential challenges early.
30
What are Benefit Measurement Methods?
Methods that evaluate projects based on expected benefits, often using qualitative and quantitative data.
31
What is Cost-Benefit Analysis (CBA)?
Compares the costs and benefits to determine net value.
32
What are Scoring Models?
Assigns weights to various criteria to score project options.
33
What is the Payback Period?
Calculates the time required to recoup the initial investment.
34
What is Net Present Value (NPV)?
Evaluates profitability by considering the present value of cash inflows and outflows.
35
What are Constrained Optimization Methods?
Mathematical models used for complex project evaluations where resources and constraints must be considered.
36
What is Linear Programming?
Optimizes resource allocation subject to constraints.
37
What is Integer Programming?
Similar to linear programming but solutions are restricted to integer values.
38
What is Dynamic Programming?
Breaks down problems into simpler subproblems for optimization.
39
What is SWOT Analysis?
Assesses strengths, weaknesses, opportunities, and threats.
40
What is a Feasibility Study?
Evaluates the practicality and potential for success.
41
What is Risk Analysis?
Identifies and evaluates potential risks and their impact.
42
What is Multi-Criteria Decision Analysis (MCDA)?
Considers multiple criteria in decision-making processes.
43
What is the Analytic Hierarchy Process (AHP)?
A structured technique for organizing and analyzing complex decisions.
44
What is D-Sight?
Software specializing in decision support for project prioritization and selection.
45
What is the IpOp Model?
A framework for analyzing and assessing project benefits and feasibility at the pre-project stage.
46
What are Project Inputs?
Resources, time, information, and scope necessary to begin and carry out a project.
47
What are Project Outputs?
Deliverables, results, or outcomes produced by a project.
48
What is Work Breakdown Structure (WBS)?
A hierarchical decomposition of the total scope of work to accomplish the project objectives and create the deliverables.
49
What is Risk Management?
The process of identifying, analyzing, and responding to project risks to minimize their impact on project objectives.
50
What are Communication Tools?
Software or methods used to ensure clarity, alignment, and timely updates among project stakeholders and team members.
51
What are Budgeting Tools?
Tools or techniques used to control project costs and allocate resources efficiently.
52
What is Quality Control?
Processes and activities used to ensure that project deliverables meet the required standards and stakeholder expectations.
53
What is Project Management Software?
Digital platforms that help integrate, automate, and support various project management tasks.
54
What is a Data Flow Diagram (DFD)?
A graphical representation that shows how data moves through a system, including sources, processes, and destinations.
55
What is Managing Implementation?
The coordination and execution of project activities to ensure successful delivery.
56
What is Contract Management?
The process of creating, executing, and monitoring formal agreements with vendors or partners.
57
What is Outsourcing?
Delegating specific tasks, functions, or processes to external organizations or vendors.
58
What is Performance Monitoring?
Tracking the delivery and quality of work performed by internal teams or external vendors.
59
What is Due Diligence?
The careful evaluation and selection of vendors or partners to ensure reliability, capability, and alignment with project needs.
60
What is Monitoring and Evaluation (M&E)?
A systematic process used in project management to track progress, measure effectiveness, and ensure accountability.
61
What is Progress Measurement?
The systematic tracking of a project’s day-to-day activities to ensure alignment with the planned timeline, budget, and scope.
62
What is Performance Measurement?
The evaluation of whether a project’s outputs are achieving intended short-term outcomes and meeting predefined quality standards.
63
What is Evaluation in project management?
The assessment of the overall impact, effectiveness, and sustainability of a project after its completion.
64
What is an Early Warning System?
A set of tools or processes designed to provide timely information about potential problems or risks in a project.
65
What are Key Performance Indicators (KPIs)?
Quantifiable metrics used to evaluate the success of a project in meeting its objectives.
66
What are Digital Concepts in Monitoring and Evaluation?
The use of digital tools and technologies to enhance the efficiency, accuracy, and accessibility of monitoring and evaluation processes.
67
What is Boolean Algebra in the context of M&E?
A branch of mathematics dealing with true/false values, used in digital monitoring systems for filtering and analyzing project data.
68
What is a Project Audit?
A formal review of a project’s processes, performance, and outcomes to evaluate efficiency, compliance, and identify areas for improvement.
69
What is the purpose of Project Audits?
Evaluate processes, ensure compliance, and drive improvement.
70
What is included in an Audit Report Structure?
Executive Summary, Situation Analysis, Project Description, Recommendations.
71
What is involved in Finalizing Project Deliverables?
Verify acceptance, obtain stakeholder approval, and update project records.
72
What are Lessons Learned in project management?
A process of identifying successes, addressing challenges, and documenting insights from a completed project.
73
What is Administrative Closure?
The process of gathering all project records, finalizing contracts, and formally closing the project.
74
What are the types of Project Closure?
Contract Closure and Administrative Closure.
75
Why is proper closure important?
Ensures stakeholder satisfaction, captures insights, and enables efficient transition.
76
What are best practices for Project Closure?
Defined process, post-mortems, comprehensive documentation, and clear communication.

Project Management (1 decks)

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