flowcharts and their role

Question 1

why document the system? (like why a design of the accounting system or system used?

Answer 1

-accountant must be able to read documentation and understand the system for example auditors- internal controls- companies act 2006 requires director of company to mantain adequate accounting records

Question 2

what do flowchart show?

Answer 2

• inputs and outputs
• information ( data being processed)
• data storage
• data flows
• decision steps

Question 3

what are the 5/6 symbol for input or output?

Answer 3

• document
• multiple document
• electronic output
• eletcronic data entry
• electronic input and output device

Question 4

document symbol?

Answer 4

• donna incinta sleeping in her stomach
• electronic or paper document or report

Question 5

multiple copies of one paper document

Answer 5

multiple pregannt women on the side

Question 6

electronic output

Answer 6

-rectangle egg
- information that is shown in display or monitor or screen

Question 7

electronic data entry

Answer 7

• computer screen a trapezio a forma di rettangolo
• electronic data entry on device such as tablet, computer or phone

Question 8

electronic data entry and output symbol are used together to show a device that does both

Answer 8

device that does both data entry and data output

Question 9

information processing symbol

Answer 9

computer and manual

Question 10

computer processing

Answer 10

• square
• a computer processing function
  that result in change in data or information

Question 11

manual operation

Answer 11

• trapezio in giu
  a process operating manually

Question 12

storage symbols

Answer 12

• database
• magnetic tape
• paper document file
• journal/ ledger

Question 13

database

Answer 13

• cylinder
• data stored elctronically

Question 14

magnetic tape

Answer 14

• do you want to chat
• back up storsage

Question 15

papaer document file

Answer 15

• triangle with an n

Question 16

journal ledger

Answer 16

• parallelogram

Question 17

flow symbols

Answer 17

• document or processing floor
• communication link
• on page connector
• off page connector
• terminal
• decision
• annotation

Question 18

document or processing floor

Answer 18

straight line
- direction of processing or document flow

Question 19

communication link

Answer 19

• zig zag line
• transmission of data from one geographic location to another via communication lines

Question 20

on page connector

Answer 20

• circle
  -connecting the processing floor on the same page

Question 21

of page connector

Answer 21

• upside pentagon
• an entry made in different page

Question 22

terminal

Answer 22

• circular and skinny rectangle
• a beginning end or point of interuption in process also used indicate external party

Question 23

decision

Answer 23

• rombo
• decion making step

Question 24

annotation

Answer 24

additon of descriptive coment or explanatory notes as clarifictaion

Question 25

how does AIS works

Answer 25

Write it down first (Journal). Every time money moves – you pay a bill, make a sale, buy supplies – you jot the details in one big diary called the journal. Sort it into folders (Ledgers). Next, you copy each diary line into its proper “folder” (ledger): General for overall categories, Debtors for people who owe you, Creditors for people you owe. Do a quick “tally check” (Unadjusted Trial Balance). Add up all the folder totals. Debits must equal credits. If they don’t, something was copied wrong. Fix the timing stuff (Adjusting Entries). Accur for it Some things need tweaks at period‑end: Depreciation (spreading cost of equipment), Prepayments (you paid early), Accruals (you owe or are owed but haven’t recorded yet). Record these extra lines in the journal, then into the ledgers. Do the tally check again (Adjusted Trial Balance). With the fixes included, totals should still balance. This list is now clean and ready. Make the big reports (Financial Statements). From that adjusted list you build: Income Statement (profit), Balance Sheet (what you own and owe), Cash‑Flow Statement (cash in and out).

Question 26

general ledge coding structure?

Answer 26

A GL code is just a short label that tells the accounting system where to park a transaction. Think of it as the shelf‑address for every pound or dollar that moves.