Fundamental Of Property Accountability Flashcards by Zachary Cunningham

What does AR 735-5 cover

Policies and Procedures for property accountability

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What does AR 710-2 cover

Supply Policy Below the National Level

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What does DA PAM 710-2-1 cover

Using Unit Supply System (Manual Procedures)

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Army supply support as a function of

Logistics

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Logistics is one of the four elements of

Sustainment

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Supply support operations include the basic functions of

Acquisition
Receipt
Storage
Issue in retrograde of 10 classes of supplies known as commodities

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Who determines the composition frequency in method of resupply to best support operations

Commanders

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Who request receive issue prepare and maintain detailed accounting records

Supply personnel

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Routine resupply operations include regular resupply of items in classes

I, III, V, VIII, IX

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Who plans routine resupply and it usually takes place at every opportunity

Battalions

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The LOGPAC contains company in between us is that

Transport supplies the company

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Supplies are consumed at an a proximately uniform daily rate irrespective of combat operations ordering

Class I

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Consist of common consumable items such as clothing individual equipment tinted tool sets and cats maps administrative and housekeeping supplies and chemical biological radiological in nuclear protective equipment

Class II

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How often should 0CIEE inventories be conducted

Monthly

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Consist of package petroleum oil’s in lubricants that can be handled in a manner similar to dry cargo

Class III packaged

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Is petroleum products fuels lubricants normally transported by pipeline rail tank car tank truck tank rack barge or tanker and stored in tanks or containers having a capacity of more than 55 gallons

Class III Bulk

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Consist of fortification barrier in construction materials demand history in an ounce admission requirements are the most accurate tools forecasting demand for these commodities

Class IV

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Is ammunition of all types including chemical radiological on special weapons bombs explosives mines fuses detonators pyrotechnics missiles rockets propellants and other associated items ammunition is a complete device charged with explosive propellants pyrotechnics initiating composition or chemical biological radiological a nuclear materials for using operations including demolitions

Class V

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Is comprised of personal demand items packaged as health and comfort packs if available health and comfort packs are issued in bulk from my supply support activity or individually at shower points

Class VI

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Supplies consist of major end items such as weapon systems in vehicle’s major end items are a final combination of end products that are ready to use they represent a low percentage of total line items but a high percentage of total dollar value of the army inventory

Class VII

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Medical material encompasses consumable nonexpendable durable and expandable medical supply is the material is critical to force health protection in the care of deployed forces medical material management requires close coordination with clinical personnel and may vary significantly across the range of military operations in with composition of the Medical Force especially at echelons above brigade

Class VIII

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Consist of repair parts in components to include kits assemblies subassemblies repairable and non-repairable items required for maintenance support of all equipment

Class IX

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Item support non-military program such as agriculture and economic development if civilian resources in the theater are inadequate military sources provide items to the civilian population

Class X

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What are the four types of loads

Basic
Operation
Ammunition combat
Prescribed

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What type of load Eliza unit to initiate a combat operation

Basic load

What type of load includes maintenance significant repair parts

Prescribe loads

Who can be an accountable officer

DOD Commissioned Officer or warrant officer DOD Civilian employee (GS -7) or above DOD Enlisted person E5 or above when approved by the ACOM, ASCC or DRUCommander ARNG Mil tech employed under 32 USC 709

Brigade And battalion commanders appointing PBO’s make sure the pointy is familiar with all _____ issued from higher headquarters

Supply directives

Within the ______, the unit supply sergeant will not be the PBO unless a traditional M-day officer is not assigned to the unit

ARNG

Commanders are obligated to ensure on government property within their command is properly used and cared for,

And that proper custody safekeeping in disposition are provided

Command responsibility is inherent in command cannot be

Delegated

The obligation of a supervisor to ensure all government property issued to or used by their subordinates is probably used in cared for and that proper custody safekeeping in this position are provided

Supervisory responsibility

It is inherent in all supervisor positions is not contingent upon signed receipts or responsibility statements and cannot be delegated. Add arises because of assignments to a specific position and includes the following

Proper guidance and direction Enforce security safety in accounting requirements Maintain a supervisory climate facilitating and ensuring proper care of government property

Who are examples of a supervisory responsibility

Platoon leader Platoon sergeant Squad leaders or section sergeants Team leaders

The obligation of a person to ensure our government property for which he or she has receded is properly use and cared for and that proper custody safekeeping in disposition are provided is what type of responsibility

Direct responsibility

Obligation of an individual for property in storage awaiting issue returning exercise reasonable and prudent actions to properly care for you and your proper custodial safekeeping in this position of the property are provided. Results from assignment as a supply SGT supply custodian supply Clerk or warehouse person is what type of responsibility

Custodial responsibility

The obligation of a person to exercise reasonable and prudent actions to properly use Care for safeguard and dispose of all government property issued for required for or converted to a persons exclusive use with or without receipt is known as what type of responsibility

Personal responsibility

What is the significant difference between accountability and responsibility

Accountability is established in writing

What are the five types of responsibilities

Command Supervisory Direct Custodial and Personal

Consist of lands and improvements to land buildings in facilities including improvements and additions and utility systems. It includes equipment of fixed and built into the facility as an integral part of the facility such as heating systems installed carpeting in overhead hoists and nonmovable equipment. What type of property is this

Real property

Real property is divided into the four basic classes for accounting purposes what are they

Land Building Structures Linear structres

Is made up of equipment and other nonexpendable supplies collectively called nonconsumable supplies are consumable supplies in relocatable supplies. What type of property is this

Personal property

All Army Property except real property will be classified for property accounting purposes as

Nonexpendable (ARC-N) Durable (ARC-D) expendable (ARC-X)

Property is personal property that is not consumed in use and retains original identity during the period of use what type of property is this

Nonexpendable property

Nonexpendable property requires___________ Throughout the life of the item

Formal accountability

Nonexpendable shortages must be filled and cleared by the_______ ONLY!

PBO

Loss of a nonexpendable item requires an investigation or

FLIPL

property that is consumed and use or loses its identity and use

Expandable property

When expandable tools or issue to the user issues will be controlled and responsibility a sign by using

Hand receipt Component hand receipt Tool room Tool crib procedures

Property is personal property that is not consumed in use does not require property book accountability but because of its unique characteristics requires control when issued to the user

Durable property

For financial accounting and reporting purposes what are the two types of property

Real and personal

What are the three categories of personal property

Expandable durable and nonexpendable

What does MTOE stand for

Modified table of organization and equipment (MTOE)

The MTOE Is a modification of a table of organization in equipment which incorporates what

UIC, Unit designations Authorized level of Organization Effective date

MTOE is applicable to a

Deployable unit

What is a TDA

Table of distribution and allowances

A TDA is developed for a unit for which a

TOE does not exist

The TDA records the

Mission Organizational structure Personnel and equipment

TDA generally applies to an organization that is considered

Nondeployable

What are the two types of property books

Organization Installation

Property authorized by MTOE or TDA, Property the unit will take to the field or on a deployment

Organization property

All other property not listed in authorization documents (Office and barracks furniture, computers etc. Property the unit will not take to the field or on a deployment

Installation Property

Property Books form

DA Form 3328

Hand and Sub-hand receipts form

DA from 2062

BOM

Billing of Materials

Temporary hand Receipts form

DA Form 3161

Change of Documents form

DA form 3161

Equipment Receipts form

DA Form 3749

A temporary hand receipt will be used when property is issued or loaned for periods up to

30 calendar days

Review the temporary hand receipt file ______ To find if any are due to expire shortly

daily

Within ________ Prior to expiration of the temporary hand receipts notify the hand receipt holder in arrange for return of the property no later than expiration date

5 days

The change document is used to keep ______ and ________ current

Hand and Sub-hand receipt

Post to change documents to hand or sub hand receipts at least ________ Or before the change of hand or some hand receipt holders

Every 6 months

Equipment receipts are used when properties issue to the same person on a______ weapons, protective gas masks, night vision devices etc.

Recurring basis

What is the time limit for an equipment receipt

24 hours

How long is a temporary hand receipt valid for

30 days

What form is used to issue property to the same person for a brief reoccurring.

Equipment receipt DA form 3749

What are the three basic authorization document

MTOE. TDA, CTA

What basic authorization document only provides additional equipment authorizations

CTA

The Command Supply Discipline Program is a

Commanders Program

What regulation and chapter governors the command supply discipline program

AR 735–5 chapter 11

What is the purpose of the command supply discipline program

Establish supply discipline as regulatory guidance

What are the types of inventories

Change of HR inventories Annual cyclic inventories Sensitive inventories Weapons and ammunition inventories OCIE inventories Lateral transfers

Commanders and or supervisors ensure property is

Accounting is complete and accurate Is on hand in serviceable Is safeguarded

When the hand receipt holder is Replaced all property listed on the hand receipt will be

Inventoried by the incoming or outgoing PHRH

How many days will be allotted to conduct a joint inventory

30 days

How many extensions may be granted for a change of hand receipt holder inventory

Maximum of two extensions 15 days each

To ensure that the most current supply catalog components list technical manual and other related publications are used during the inventory you must review what DA Pam

DA Pam 25-30

Make a ____ check of the condition of the property

Visual

What should you do after counting all items listed on the hand receipt

Make a list of any overages or shortages

Why is it important to use the proper TM or supply catalog to identify components

Check end items for completeness

After checking to see your number on the item with the recorded on the hand receipt you should do what

Make a list of any serial number differences

If items are in maintenance make sure the maintenance request is

Valid

An annual _______ of all property assigned to the organization will be conducted

100 percent

A ______ May be performed in Lou of the annual officer inventory when the property book is kept at other than the unit level and the PBO requires it

Cyclic inventory

How often do you conduct cyclic inventories

Monthly quarterly or semi annually

Inventory about 10% of te property book items _____. 25%______ or 50%_______

Monthly quarterly and semiannually

Check end items for

Completeness

Check the _______ On the item with the serial number recorded on _______

Serial number, hand or sub hand receipt

Sensitive items and unclassified CCI will be inventoried

Quarterly

Sensitive items and CCI are identified with a

Controlled item inventory code also known as CIIC

The CIIC is shown in the _____

Army Master Data File (AMDF)

The ________ Must notify hand or sub hand receipt holders when the items are to be _______

Responsible officer, Inventories

Check end items for

Completeness

When conducting sensitive item iventory the _______ Will not conduct this inventory and consecutive months

Same person

Inventory of weapons by___________ Is conducted monthly

Serial nuymber

The inventory of weapons in ammunition will not be conducted by the________ in consecutive months

Same person

The unit armor will ________weapons and ammunitions inventory

Not conduct

Compare the ______ Of the weapons with those listed on the property book hand or sub hand receipt as appropriate

Serial number

Record the results of the weapons and ammunition inventory on a ______ or _____ provided by the PBO

Memorandum or automated listing

Soldiers newly assigned or departing the unit will have______ physically counted to ensure items agree with ________

OCIE, OCIE records

______of OCIE For soldier placed on a wall status hospitalized can find a military or civilian correctional facility or emergency leave

Physical count

When is a physical count of OCIE for soldier placed on a wall status hospitalized confined to military or civilian correction facility or emergency leave

Immediately upon notification of status

transfers of nonexpendable property from one organization to another are called

Lateral transfers

Use DA form_______ To transfer property book items

DA form 3161

Who prepares the DA form 3161

The losing unit

How many copies do you need to be prepared for the DA form 3161

Enough copies to meet the needs of both losing and gaining units

Attach the ______ Of the hand receipt annex to the gaining units copy of the DA form 3161

Original copy

Send DA form 3161 in proper hand receipt and access to the

Approving authority

How many days are allotted to conduct a change of primary hand receipt holder inventory

30 days

How often are cyclical inventories conducted

Monthly quarterly and semiannually

What does FLIPL stand for

Financial liability investigation of property loss

A _____ Documents Circumstances concerning the loss or damage of government property and serves as or supports a voucher for adjusting the property for accountable records

DD Form 200

_____ Also documents a charge of financial liability assessed against an individual or entity or provides for the relief from financial liability

DD form 200

Initiate and process a _____ To account for lost damaged or destroyed government property when one or more of the situation is listed below exist

FLIPL

How many situations are there that require mandatory initiation of a FLIPL

A _____ Task is to seek out all the fact that surround the loss or damage of government property

Financial Liability Officers

Financial liability officers must stay free from_____ or _____ and must begin the investigation _______

Bias or prejudice, immediately

At first priority physically examine any damage property and release it for_____ or ____

Repair or turn in

What regulation and chapter governors the financial liability investigation of property loss

AR 735-5, Chapter 13

Before beginning the investigation to financial liability officer must have an understanding of what four terms

Responsibility Culpability Proximate Cause Loss

Fundamental Of Property Accountability Flashcards

(131 cards)