Fundamentals of Property Accountability

Question 1

Accountability

Answer 1

the obligation of a person to keep records of property, documents, or funds.

Question 2

Three types of accountable officers

Answer 2

Transportation Officer, Stock Record Officer, and Property Book Officer

Question 3

Responsibility

Answer 3

the obligation of an individual to ensure Government property and funds entrusted to his or her possession, command, or supervision are properly used and cared for, and that proper custody, safekeeping, and disposition are provided.

Question 4

Five types of responsibility

Answer 4

Command, Supervisory, Direct, Custodial, and Personal

Question 5

Two types of Responsibility that cannot be delegated

Answer 5

Command and Supervisory

Question 6

Direct Responsibility

Answer 6

results from signing for the property

Question 7

Custodial Responsibility

Answer 7

results from assignment as a supply sergeant, supply custodian, supply clerk, or warehouse person

Question 8

Personal Responsibility

Answer 8

The obligation of a person to exercise reasonable and prudent actions to properly use, care for, safeguard and dispose of all Government property issued for, acquired for, or converted to a person’s exclusive use, with or without receipt.

Question 9

Assigning Responsibility

Answer 9

Who has responsibility? Depends upon the relationship between people and the property under their control.

Question 10

Property is categorized for financial accounting and reporting purposes as

Answer 10

real property or personal property.

Question 11

Real property

Answer 11

land, buildings, structures, and utilities.

Question 12

Personal Property

Answer 12

Anything that is not Real Property.

Question 13

Three sub-classifications of Personal Property

Answer 13

Expendable, Durable, Nonexpendable

Question 14

Expendable Property

Answer 14

property that is consumed in use or loses its identity in use.

Question 15

Durable property

Answer 15

is personal property that is not consumed in use, does not require property book accountability, but because of its unique characteristics requires control when issued to the user.

Question 16

Nonexpendable property

Answer 16

personal property that is not consumed in use and retains its original identity during the period of use.

Question 17

AR 710-2

Answer 17

Command Supply Discipline Program (CSDP)

Question 18

Company inspections are done

Answer 18

quarterly by Battalion

Question 19

The biggest aspect of CSDP is

Answer 19

leadership.

Question 20

Two types of property books

Answer 20

Organization and Installation

Question 21

Organizational Property

Answer 21

property authorized by MTOE or TDA.

Question 22

Installation Property

Answer 22

All other property not listed in authorization documents (Office and barracks furniture, computers, etc.).

Question 23

2062’s can be used as

Answer 23

hand receipt, sub-hand receipt, component hand receipt, and shortage annex

Question 24

Hand Receipt

Answer 24

required whenever property book or durable items are issued. Direct Responsibility.

Question 25

Component Hand Receipt

Answer 25

can only have one major end item

Question 26

Shortage Annex

Answer 26

Nonexpendable shortages are validated by the PBO. Expendable/Durable shortages are validated by the Commander. The shortage annex and hand receipt validate each other. After the initial change of property book, you have 72 hours or administrative action will be processed.

Question 27

DA Form 3161 – Temporary Hand Receipt

Answer 27

Good for up to 30 days. Can also be used as a change document

Question 28

DA Form 3749 – Equipment Receipts

Answer 28

Property issued to the same person on a recurring basis – weapons, protective gas masks, night vision devices, etc. Only good for 24 Hours

Question 29

DA Form 4949 – Administrative Adjustment Report

Answer 29

Used for minor property book adjustments of 2 characters or less.

Question 30

The Primary Hand Receipt Holder will be allotted how much time to conduct the joint inventory?

Answer 30

30 days

Question 31

How many extensions may be granted by the next higher command?

Answer 31

Maximum of two extensions (15 days each)

Question 32

In order to conduct an accurate inventory, what is needed?

Answer 32

the most current supply catalogs, components lists, technical manuals, hand receipt and other related publications are used during the inventory.

Question 33

Two types of negligence

Answer 33

Simple and Gross

Question 34

Simple Negligence

Answer 34

The failure to act as a reasonably prudent person would have acted under similar circumstances. Accidental.

Question 35

Gross Negligence

Answer 35

Deliberate action resulting in loss or damage to government property

Question 36

Two types of Accountability Measures

Answer 36

Administrative and Disciplinary

Question 37

Administrative

Answer 37

AR 735–5 provides guidance for accounting for lost, damaged, and destroyed property which is solely for the purpose of administratively recouping the value of losses

Question 38

Disciplinary

Answer 38

Commanders must recognize that military discipline goes hand-in-hand with supply discipline; UCMJ

Question 39

DD Form 200 (Financial Liability Investigation) will be prepared when

Answer 39

Sensitive item is lost or destroyed The value of shortages or damages exceeds the individual’s monthly basic pay Person refuses to admit liability by signing a statement of charges or cash collection voucher

Question 40

Unless the approving authority specifies a shorter time, a financial liability officer has up to

Answer 40

30 calendar days (AD). (USAR 85 days and ARNG 85 days)

Question 41

A BLANK may be performed in lieu of the annual officer inventory when the property book is kept at other than the unit level and the PBO requires it.

Answer 41

cyclic inventory

Question 42

Conduct cyclic inventories

Answer 42

monthly, quarterly, or semiannually

Question 43

Annual/Cyclic Inventory time periods

Answer 43

Inventory about 10 percent of the property book items monthly, 25 percent quarterly, or 50 percent semiannually.

Question 44

Sensitive items and unclassified CCI will be inventoried

Answer 44

quarterly

Question 45

Inventory of weapons by serial number is conducted

Answer 45

monthly