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Flashcards in General Deck (23):
0

What is a Project?

Temporary ( start and end )
Unique
Result (outcome, product, service, document, etc)

1

What is Project Management?

Utilizing and coordinating resources to make something new
Getting from point A to point B as efficiently and effectively as possible
PMBOK - application of knowledge, skills, tools and techniques to project activities to meet the project req'ts.

2

Project vs. Operation

Project = temporary / Operations = ongoing

3

What is Operations?

Produce repetitive products, services or results
No schedule end date (no point B)

4

What is a Program?

A collection of related projects that are coordinated

5

What is Portfolio?

A collection of projects and programs that are prioritized and aligned with strategic business activities.
Projects and programs may not be related

6

What is PMO?

Project Management Office
Provides centralized and coordinated management of projects
key stakeholder ad decision maker

7

What is primary PMO functions?

Managed shared resources
Maintain project mgmt best practices and standards
Develop policies, procedures, templates, etc.
Coordinate mentoring, training, oversight and monitoring
Governance organization

8

What are 3 types of PMO?

Supportive - Provides (support) templates, best practice, training, etc.
Controlling - Provides support but also requires adherence to certain standards, methodologies, etc
Directive - Controls projects by managing them directly

9

What is OPA?

Organizational Process Assets
Process related assets that can be used to influence the project's success

10

What are two OPA main categories?

Processes & Procedures - Standards, policies, work instructions, templates, change control procedures
Corporate Knowledge Base - Project files, historical info, configuration Mgmt knowledge bases, financial databases

11

What is EFF?

Enterprise Environmental Factors
Internal & external factors that may influence the project's succss
generally intangible and not process specific
"world we work in"
Ex: culture, IT, Industry Stds, Market, Political Climate, PM Info Sys

12

What is Project Life Cycle?

Initiating --> Planning --> Executing --> Closing
Project Charter --> PMP --> Accepted Deliverables --> Archive Proj
Over time costs peak mid executing

13

Characteristics of Project Life Cycle

As time passes: Stakeholder influence, risk and uncertainty decrease
As time passes: Cost of changes increases

14

Project Phases

Feasibility --> Design --> Develop --> Deploy
Within each, cycle thru initiate, plan, execute, monitor/control, close

15

Project Phase to Phase Relationshipes

Sequential - phase can start when prev phase completed
Overlapping - phase can start prior to prev phase completion

16

Project Phase Life Cycles

Predictive
Iterative & Incremental
Adaptive

17

Predictive Life Cycle

fully plan-driven
progresses thru a series of sequential or overlapping phases with each generally focusing on a distinct mgmt process

18

Iterative and Incremental Life Cycle

Only one phase is planned at a time
Next phase planned as work progresses on current phase

19

Adaptive

change driven
agile
uses iterative and incremental methodologies; iterations occur more rapidly and are fixed in time and cost (ie 30 day sprint) while several processes performed in each iteration

20

What is a Stakeholder

Actively involved in project
Positive or Negative interest impact to project
Could influence project
Ex: end user, customer, upstream/downstream system, sponsor, functional/operation mgr

21

Organizational Influences

Corporate and Societal Culture
*shared beliefs, norms, work ethic, work hours, authority
Org Structure w/in a company
* functional vs. Matrix vs Projectized

22

Org Structure Roles

Project Expediter
Project Coordinator
Project Manager