HPM 31.1, Fleet Operations

Question 1

Is responsible and accountable for all motor vehicle equipment owned and/or operated by the Department of the California Highway Patrol

Answer 1

The Commissioner

Question 2

The Commissioner delegates to the ____________________ the responsibility for assignment and maintenance of this equipment to field and headquarters Omanis under their control.

Answer 2

The Deputy Commissioner

Question 3

Although a vehicle may subsequently be informally allocated to an employee, all departmental vehicles are assigned to a ____________________ not individual employees. Therefore, vehicles shall remain at the assigned command until the Division chief deems it necessary to transfer a vehicle to another command in the Division.

Answer 3

Command

Question 4

Inter-Division transfer of vehicle is ____________ without the approval of the appropriate
Commissioner

Answer 4

Prohibited

Question 5

To assist Division Chiefs in managing their fleets and identifying vehicle shortages, all commands shall complete a __________, Enforcement Vehicle Shortage Report, each time a shortage of enforcement vehicles is experienced during a shift.

Answer 5

CHP 468A

Question 6

All field commands shall submit a CHP 468, Vehicle Allocation, along with any CHP 468A’s to their respective Divisions by _________ of each year. Division shall then forward the CHP 468 packages to FOS by June 30 of each year.

Answer 6

June 1 of each year.

Question 7

Request for an increased in the number (above the established vehicle allocation) and type of vehicles assigned to a Division shall be directed to the appropriate _____________. A CHP 468 shall accompany a detailed, quantifiable justification memorandum from commands.

Answer 7

Commissioner

Question 8

Assignments-Pool Concept. All vehicles, other than motorcycles, are allocated and assigned to a _______________. If a commander determines that the best interest of the state and the Department can be attained by an individual assignment, and Division concurs, the individual assignment _____ be made from the pool of available vehicles .

Answer 8

Command pool. May.

Question 9

A motorcycle may be allocated to an individual rider. It is the responsibility of _________ to provide a locked garage for storage. If unable to provide such security, a rider must leave the assigned motorcycle at the Area office when off duty.

Answer 9

Rider.

Question 10

It is the responsibility of the ___________ to ensure adequate, safe, and secure storage of all individually allocated motorcycles. Commanders should consider the following issues prior to establishing an Area Standard Operating Procedure regarding assignment of departmental motorcycles.
1. Covered storage availability at the Area Office
2. Type of weather within the command
3. Response time
4. Type of commute-freeway versus rural road, traffic patterns, and shift start and ending times
5. ‘Total time of commute
6. Number of motorcycles / availability
7. Location of residence (inside and outside of command)
8. Availability of safe overnight storage facilities
9. Radio reception

Answer 10

Area Commander

Question 11

Black and white and commander’s vehicles are designated ________________ vehicles. The vehicle license number will constitute the assigned departmental vehicle number for black and white Class E vehicles.

Answer 11

Class E (enforcement) vehicles

Question 12

All pickups, all-terrain, vans, and cab and chassis vehicles are designated with a ______ prefix. Each of these vehicles will also carry a suffix. Suffix designations are as follows.

Answer 12

“C” prefix

Question 13

Transportation and undercover sedans are designated ____________ vehicles. Vehicles in this class will be identified with the letter prefix D followed by four digits. Example D1224 -a vehicle assigned for general pool use.

Answer 13

“D”

Question 14

The letter prefix ____ followed by four digits identifies motorcycles. Example M3334

Answer 14

“M”

Question 15

Specially procured vehicles such as the Academy bus, National Insurance Crime Bureau vehicles, etc, will be identified by the use of the letter prefix ___ followed by the three digits. Example S295

Answer 15

“S”

Question 16

Vessels will be identified by the letter prefix ____ followed by up to three digits. Example B134

Answer 16

“B”

Question 17

The Department’s vehicles are procured, equipped, and assigned for use by departmental personnel in the performance of their official duties. Use of a departmental vehicle for anything other than conducting state business is __________

Answer 17

Prohibited

Question 18

Equipment and items purchased by the Department and placed into a state vehicle are the property of the state and intended for the exclusive purpose of conducting state business. Conversion of any item for personal use is prohibited, with the exemption of —————- which may be provided to a private individual to replace ______ used at the scene of an emergency.

Answer 18

Highway Flares. Flares used

Question 19

Some vehicles are prepared and licensed in an undercover configuration for use by executive personel, investigators, and those whose assignments requires they operate undercover. A request for _________ undercover vehicles must be routed through channels to the appropriate Commissioner for approval from the Commissioner.

Answer 19

“Cold plated “

Question 20

Vehicles assigned cold plates shall have them removed and replaced with _________ plates upon reassignment to any position that does not operate in an undercover capacity.

Answer 20

“Exempt”

Question 21

Primary Collision Factor. This type of vehicle is assigned to Area offices for collision prevention and other special programs. These vehicles are painted white and are specially equipped. The standard and optional equipment configurations available are listed in Annex D. Vehicles of this type are processed the same as ______________ enforcement vehicles.

Answer 21

Black and White

Question 22

The Department has vehicles which are specifically designed for the use of canine officers. Commands with this type of vehicle shall inform FOS _______ prior to reaching the replacement mileage, as outfitting this type of vehicle requires additional lead time.

Answer 22

90 days

Question 23

California Code of Regulations (CCR), Title 14, Division 2, Department of California Highway Patrol, Chapter 6.5, Motor Carrier Safety, Article 1, Definition and General Provisions, Section 1200 et sew, applies to two-axle trucks (including pickups) used to transport hazardous materials. Operators of aircraft service units and supply trucks _______ comply with the referenced regulations.

Answer 23

Shall

Question 24

Non-uniformed employees of the Department who have received driver training as required by HPM 10.6, Occupational Safety Manual, Chapter 8, Defensive Driver Training, _______ transport a vehicle with permission of their commander when a departmental need is identified.

Answer 24

May.

Question 25

Uniformed employees________ transport a vehicle point-to-point within the state for official state business with the permission of their commander and at the convenience of the Department. To alleviate the cost of transporting vehicles by common carrier, commanders are urged to coordinate fleet exchanges with other duties performed by members of their commands (e.g., attending classes at the Academy).

Answer 25

May.

Question 26

With the permission of the driver’s commander, no employees may accompany the driver in the direct transport of a car or light truck point-to-point within the state. A CHP 428, Release and Waiver of Liability, ________ be completed for each passenger and submitted at the command from which the permission was secured.

Answer 26

Shall

Question 27

Unless the driver is a uniformed member of the Department and is in full uniform while driving, “out of service” signs _____ be posted conspicuously in the rear side windows when transporting a marked enforcement vehicle point-to-point

Answer 27

Shall

Question 28

When estimated vehicle repair expenses exceed __________ per remaining mile of service , or the vehicle in need of repair has exceeded 100,000 miles, an Inspector of Automotive Equipment at FOS may refer the repair to the FOS commander for disposition. The vehicle may be subject to survey. The determination of replacement versus repair requires careful judgment taking into account the total cost of repair: the cost, per remaining mile, of these repairs, the potential downtime, the availability of critical parts at the dealer or within the Department; and the availability of replacement vehicles. For example: Class “E” Sedan - normal replacement mileage 100,000 Current odometer reading. -72,000 Remaining miles. 28,000 Repair and estimates exceeding $2,800.00 shall be referred to an FOS inspector.

Answer 28

10 cents per remaining mile of service

Question 29

The replacement goal for all marked pursuit rated vehicles including primary collision factor and canine vehicles which are not all terrain (4x4) is _______ miles. If less than ________ miles, replacement must be approved by FOS. The final decision will be predicated on the cost of repairs versus remaining miles and the availability of replacement vehicles.

Answer 29

100,000 miles. If less than 100,000 miles

Question 30

Pickups, all terrain (4x4), other Class C vehicles, and undercover vehicles are to be operated to ______ miles if economically feasible. Divisions shall contact FOS if it is necessary to authorize replacement at lower mileage when continued use is not economical.

Answer 30

125.000 miles

Question 31

Unmarked sedans used as pool vehicles, light and heavy trucks, motor carrier vans, and other transportation or vocational vehicles are to be operated to __________ miles when economically feasible

Answer 31

150,000 miles

Question 32

The replacement goal for enforcement motorcycles is ______ miles.

Answer 32

100,000 miles

Question 33

It is the responsibility of __________ to schedule and operate vehicles assigned to their command in such a manner as to accrue mileage at comparable rates throughout their fleet. Ideally, vehicles will reach survey mileage in the same order in which they were placed in service and be spread evenly throughout the Area’s fleet. Example: An Area with 20 vehicles traveling a total of 80,000 miles per month should accrue and average of 4,000 miles per month per vehicle (80,000 20=4,000). Based on this example, the average months in service for all vehicles in the fleet would be 25, which indicates that one vehicle should reach survey mileage every 1.25 months (25 , 20=1.25)

Answer 33

Commanders

Question 34

As the vehicle approaches replacement mileage, calculate the approximately date this point will be reached. On the file copy of the CHP 57, Motor Vehicle Assignment and Transfer, write “Projected Replacement Date” and the date calculated in heavy block letters. This form shall be sent to FOS at least _______ prior to the projected date to allow adequate time for equipping a replacement.

Answer 34

45 days.

Question 35

__________ personnel will coordinate the exchange as soon as the confirmed run-out date is established. Transportation to field locations may be accomplished by personnel attending in-service training, Academy cadets, automotive technicians, or truck transporter.

Answer 35

The FOS

Question 36

Class E pool vehicles will be distributed based on field Division size and past needs. The ratio used to calculate the number of Class E pool vehicles for each field Division is based on staffing with one vehicle to every __________ officers.

Answer 36

Hundred

Question 37

State fuel credit cards are supplied for each state-owned vehicle in the fleet. The fuel credit cards, furnished by _________ are equipped with magnetic encoding. A personal identification number will be required at the fuel pump to activate the credit card. Instructions for use will be available at each command.

Answer 37

Voyager Inc.

Question 38

If a vehicle is transferred from one command to another, FOS shall be notified __________ to assure uninterrupted use of the Voyager fuel credit card. Failure to do so may result in the card not working.

Answer 38

Immediately

Question 39

All employees using a Voyager fuel credit card shall complete a _________, Fleet Card User Agreement. The completed ___________ shall be maintained at the Area office for the length of their assignment.

Answer 39

CHP 156. CHP 156

Question 40

State fuel credit cards may be used a maximum of _____ times per day, with a daily purchase limit of $500 and monthly billing cycle limit of $2,500. Credit cards may be used for : 1. Gasoline 2. Oil purchase 3. Tire change and balance 4. Lube and oil service 5. Car wash 6. Chain installation and removal 7. Emergency service and parts

Answer 40

Five

Question 41

Voyager monitors unusual activity of the fuel credit cards. If Voyager finds unusual activity on a specific card, they will telephone FOS with the card number. Fleet Operations Section will in turn notify the Area command’s automotive technician to verify the card is still with the vehicle. If the card is with the vehicle, the FOS commander ______ notify the Area commander of the unusual activity for investigation.

Answer 41

Shall

Question 42

The fuel credit card receipt does not include the vehicle number. The receipt does include the account number and credit card number. The vehicle number _________ be written on the top of the receipt. All receipts shall be kept until the monthly fuel summary report is reconciled and approval for payment.

Answer 42

Shall

Question 43

Vehicle Fuel Exception Report - This report requires action on the part of each Division and includes, but is not limited to, the following exceptions: A more than ____ purchases in a single day B more than ____ gallons of fuel in a single transaction (sedans) C more than _____ gallons of fuel in a single transaction (motorcycles) D different types of purchase in a single month (different types of fuel) E premium gas purchases (excludes motorcycles)

Answer 43

5 purchases , 25 gallons, 8 gallons,

Question 44

The following action is required upon receipt of the Vehicle Fuel Summary Report. 1 Divisions shall forward the fuel summary report to the appropriate subordinate commands within ___days of receipt 2 Commands shall reconcile the fuel summary report with the fuel receipts and CHP 33 and forward a response to their Division within ____ days of receipt 3 Divisions are responsible for the following, and shall: Ensure each of their respective commands respond by the due date Forward a compiled fuel summary report to FOS within 10 days of receipt from their subordinate commands

Answer 44

1. 5 days. 2. 15 days.

Question 45

Generally, bumper stickers and decals are __________; however, with Commissiner approval, certain decals and bumper stickers may be affixed to the bumper or windows. Examples of these would be special program announcements, the American flag, or the “911” decal. Fleet Operations Section will install the approved “Safety, Service and Security” decal to the rear quarter panels of marked enforcement vehicles.

Answer 45

Prohibited.

Question 46

Accouterments are ________ on departmental vehicles unless approved by the Commissioner. An example of an accuterment would be Mothers Against Drunk Drivers ribbons.

Answer 46

Prohibited.

Question 47

Commanders shall establish a routine vehicle inspection procedure at a frequency to meet local operational requirements. The _____ mile service interval is practical and serves as a minimum requirement. The CHP 33E, Vehicle Inspection Checklist, shall be used for the inspection. Instructions for completion and disposition of the CHP 33E can be found in Chapter 2, reporting requirements, of this manual

Answer 47

5,000

Question 48

The Motor Vehicle Advisory Board (MVAB) was established as a deliberating body to ___________ departmental policy in the areas of fleet vehicle selection, vehicle equipment selection and installation, and to identify fleet-wide operational problems and make recommendations for their solution

Answer 48

Recommend

Question 49

The frequency and timing of MVAB meetings will be determined by the chairperson based on the urgency of matters pending board review. It is intended that the board will meet at least once________ to review items related to the patrol vehicles selected for the forthcoming year.

Answer 49

Per year

Question 50

Motor Vehicle Advisory Board recommendations are submitted to the Commissioner for a ______

Answer 50

Final decision

Question 51

It is the Department’s intent that policy relating to ______the home storage of vehicles only when it is in the best interest of the state and the Department’s mission. The objectives of this policy are as follows. 1. Practice sound management practices regarding resource management and fiscal responsibility 2. Provide employees the resources necessary to accomplish the Department’s mission. 3. Provide consistent and proper application of the home storage policy.

Answer 51

Comply to

Question 52

The appropriate ___________________is responsible for reviewing all request for home storage and ensuring compliance with California laws, regulations, and Department policies.

Answer 52

Division Commander

Question 53

The maximum travel distance for an employee authorized home storage from residence to assigned headquarters is as follows: 1. Commanders shall not exceed ____ miles 2. All non-commanders shall not exceed _____ miles 3. The distance may cross Area and Division boundaries and is measured from the employee’s residence to the location of the command office, not the command boundary. Distance shall be calculated using ground miles and customary highway routes. 4. Commanders shall advise employees assigned a position that includes vehicle home storage of the mileage restrictions prior to their assignment of a state-owned vehicle 5. Prior to approving the CHP 379, the appropriate Division Commander and Commissioner shall verify the accuracy of the travel distance entered on the CHP 379. Appropriate verification methods include personal verification or the use of an Internet application such as MapQuest. If a program such as MapQuest is utilized , a copy shall be attached to the CHP 379

Answer 53

70 miles 50 miles

Question 54

Vehicles stored overnight ________ be parked on a public street

Answer 54

Shall not

Question 55

Vehicles may be parked in the employee’s garage, on the employee’s driveway, or at a secure/safe location where the vehicle is not on a_______________

Answer 55

Public street

Question 56

Motorcycles stored at an employee’s residence shall be kept in a ____________

Answer 56

Locked garage

Question 57

The FleetFocus system monitors fleet operations and supports headquarters, Division, and field commands with fleet activity, equipment inventories, and cost management. It tracks each vehicle from _______ to _________

Answer 57

Acquisition to disposition

Question 58

The FleetFocus system allows access to computer-generated forms and the ability to capture active equipment status to analyze and forecast ________ and print activity reports.

Question 59

The ___________, Driver’s Equipment Check, shall be prepared monthly for each vehicle. A book of these forms shall be kept in each vehicle at all times. The FOS provides a book cover at the time of vehicle assignment, and replacement books are available through Supply Services Sesction

Answer 59

CHP 33