Internal Staffing Flashcards
(18 cards)
What is internal staffing?
The placement of individuals already in the service of the organisation, based on additional information such as all aspects of their performance since appointment as well as skills, competencies and qualifications.
What are the reasons for creating a internal staffing programme?
Employee dissatisfaction
Increasing concerns with job security
Changing employee attitudes and concerns
Employment equity issues
Labour union presence
What are factors influencing staffing decisions?
Organisation growth
Reorganisation
General economic trends and other issues:
Attribution: Employee reductions that result from termination, resignation, retirement, transfer out of the business unit and death.
What are the advantages of internal staffing?
What are the requirements for effective internal staffing?
Pay close attention to identifying the current employee skill levels and development needs.
Employers must ensure that internal equity exists in matters such as compensation, promotion, and access to training.
Increase efficiency and reduce costs with a proper Human Resource Information System (HRIS)
The involvement of Top Management as well as line managers are important.
What are the type of internal staffing strategies?
Pure selection strategy: most qualified person for each position is chosen. Individual needs are ignored (selection is based on objective measures like test scores, experience, and qualifications, leaving no room for personal development).
Vocational guidance strategy: helping individuals discover careers that align with their interests, abilities, and values. Organisational needs are ignored (the priority is helping individuals find fulfilling careers, not meeting immediate organizational demands)
Compromise staffing strategy: achieve the best allocation of available employees to fill vacancies while meeting individual and organisational needs. people who meet the minimum standard of performance.
What are the three things that HR managers should consider when selecting internal staff?
The job ration of openings to applicants
The relative costs associated with performance in the position
The nature of the interrelationship between jobs
What is selection ratio?
The number of job applicants compared with the number of persons to be hired.
What are the main objectives to internal staffing?
Organisational effectiveness and retention
Employee satisfaction and commitment
What are the approaches to internal staffing?
Promotion, Demotion, Transfers, Lay-offs, Downsizing, Resignations and Retirement
What is promotion?
An upward internal move in an organisation that usually involves greater responsibility and authority along with an increase in pay, benefits and privileges
Close promotion system: Vacancies are filled through management decisions without public announcements.
Open promotion system: Vacancies are openly advertised within the organization.
What is seniority?
Related to an employees length of service, or the period spent in a specific job.
What are the advantages of internal promotion?
- Employees are likely to feel more secure and to identify their long-term interests with the organisation that provides them with the first choice of job opportunities.
- Promotions from within enable organisations to use their employees abilities to the greatest extent possible. For example, an effective system permits an organisation to match its continuous needs for competent personnel with the employees’ desire to apply the skills they have developed.
- Promotions can encourage excellent performance from employees. They may perform at high levels if they think performance leads to promotion.
- There is a significant correlation between opportunities for advancement and high levels of Job satisfaction. An effective system of promotion can result in greater organisational efficiency and high levels of employee morale.
- Internal employees are better qualified. For example, jobs that do not seem unique require familiarity with people, procedures, policies and special characteristics of the organisation in which they are performed.
- Internal promotion can be much less expensive to the organisation.
What are the disadvantages of internal promotion?
- By limiting the selection procedure to internal employees, more highly qualified personnel from other sources may be overlooked.
- People can be promoted to their level of incompetence, the so-called Peter Principle
- Rather than improving the workforce through promotion, the organisation may be weakening its existing status.
- Promotion from within requires additional training.
Thus, instead of training just one employee, two must be trained - the promoted employee for the new job and the replacement for the existing job. - Promotion from within may lead to infighting and inbreeding, and lack of varied perspectives and interests may also result.
- During growth times, employees are promoted regardless of qualifications; this rapid growth of an organisation can conceal managerial deficiencies that the employees may have.
What is demotion?
The process of moving a worker to a lower level of duties and responsibilities. Demotion typically involves a pay cut.
What is transfers?
The lateral movement of an employee within an organisation
What is lay-offs?
A temporary termination of employees, or the elimination of jobs, during periods of economic downturn or organisational restructuring. ‘unpaid leave’
What is downsizing/retrenchment?
A reduction in the number of people employed by an organisation
