Introduction to power automate Flashcards
What is power automate?
Power Automate is all about having computers manage repetitive tasks. Power Automate allows anyone with knowledge of the business process to create a repeatable flow that when triggered, leaps into action and performs the process
3 types of flows: event, BPF, UI
Event driven flows - These are flows that you build with a trigger and then one or more actions. There are a multitude of triggers and actions available, thanks to the existing connectors. You will see these as My flows and Team flows in Power Automate. The only difference between a My flow and a Team flow is ownership. With a My flow you are the sole owner, while a Team flow has more than one owner.
Business process flows - These flows are built to augment the experience when using Model-driven apps and the Common Data Service. Use these to create a guided experience in your Model-driven apps.
UI flows - These robotic process automation (RPA) flows allow you to record yourself performing actions on your desktop or within a web browser. You can then trigger a flow to perform that process for you. You can also pass data in or get data out of the process, letting you automate even “manual” business processes.
Add AI to flows
To take advantage of these AI capabilities you must first build a model. From https://make.PowerApps.com a wizard guides you through building and training the model. Currently, there are four available AI models available to build:
Form processor - This model extracts text from an uploaded image or taken photo.
Object detector - This model identifies objects from an uploaded image or taken photo and then provides a count of the number objects present.
Prediction - This model predicts whether something will happen or not based on previous data history. More details in the following section.
Text classification - This model categorizes text by its meaning, making it is easier to analyze.
Resources to secure and admin power automate
web, via powershell(cmdlets), or by building flows
Key Concepts of power automate: flow types, triggers, actions, conditions, expressions
Flow Types – instant, automated, scheduled, BPF, UI Flow
Triggers – the event that causes a flow to execute
Actions – perform built-in operations or act on services via connectors
Conditions – check to see if something is true/false
Expressions – perform basic operations with text, numbers, dates, etc.
Types of flows: automated, instant (button), scheduled, business process flow, UI flows, approval flows
Automated: triggered by an event through a connector
Instant (Button): run repetitive tasks via your mobile device (or a button in an app)
Scheduled: perform tasks on a set schedule
Business Process Flow: define a set of steps for users to follow with a visual guide to ensure everyone performs steps in the same order
UI Flows: automate the playback of manual steps on legacy software
Approval Flows: not actually a type of flow, but it is sometimes mentioned this way – you can create flows of the above types that use the approval action
When can flows be triggered?
When a record is created
When a record is updated
When a record is deleted
NOT When a record is selected*
Admin centers: azure AD, Power Apps Admin
Azure AD Admin center - create users
Power apps admin center - give users roles (maker, admin, etc)
