Introduction to Project Management Flashcards
IT124P M1 Lesson 1 (19 cards)
What is a project?
Temporary endeavor undertaken to create something unique, a solution, a service, or a result
A project has a defined start and end, along with specific objectives.
What is a program in project management?
Encompasses multiple related projects/activities that cannot be managed individually
Programs help in achieving broader organizational goals.
Define ‘routine’ in the context of project management.
Things that you do repetitively
Routines are essential for maintaining consistency in project management.
Who leads the project team?
Project manager / team leader / project leader
This role specifies goals, manages expectations, and ensures the project is completed on time and within budget.
What is the importance of project team roles and dynamics?
Vital in fostering a productive work environment and project success
Effective team dynamics enhance collaboration and efficiency.
Who are stakeholders in a project?
End users / entire organizations
Stakeholders are those affected by the project and can influence its outcome.
What does PLC stand for?
Project Life Cycle
The PLC starts from initiation and ends in closure, with each phase playing a key role in project success.
What is the significance of the initiation and planning phase?
Defining and assessing a project’s feasibility
Feasibility includes economic, operational, and technical assessments.
What does economic feasibility assess?
Whether the project is within budget and what the costs will be
Economic feasibility is crucial for project viability.
What does operational feasibility evaluate?
If existing employees/end users can adapt to system changes
It determines the readiness of the organization for the project’s implementation.
What is technical feasibility concerned with?
Whether existing hardware can be used or needs to be upgraded/replaced
This includes decisions on acquisition versus renting equipment.
What are the pros of renting equipment?
Cheaper; easier to replace
Renting can be a short-term solution for project needs.
What are the pros of acquiring equipment?
It’s yours; in the long run, it will be cheaper
Ownership can provide long-term benefits for the organization.
What is a key aspect of execution, monitoring, and closure?
There’s always a lesson to be learned
Reflecting on experiences helps improve future projects.
What is scope creep?
Project must have scope and boundaries; without these, it can expand uncontrollably
Scope creep can lead to project delays and budget increases.
What is essential for managing stakeholder expectations?
Effective communication
Communication is key to ensure all parties are informed and aligned.
What are resource constraints?
Financial, human, or material constraints that can hinder project success
Identifying and addressing these constraints is crucial for project management.
What is the importance of project management?
Through structured planning, projects will be aligned with organizational strategies
Effective project management contributes to achieving broader goals.
What does PMP stand for?
Project Management Professional Certificate
This certification demonstrates a high level of competence in project management.
