Jd

Question 1

You are responsible for planning and managing temporary

Answer 1

large-scale

Question 2

complex operational or transformational projects at a corporate or department-wide

Question 3

level through subordinate teams. Insert name and objectives of projects) for posting

Question 4

purposes.

Question 5

You work on multiple project initiatives with various business units using a partner-

Question 6

driven

Answer 6

collaborative

Question 7

organization and external partners including vendors. You ensure commitment and

Question 8

adherence to the City’s core values

Answer 8

foster effective and engaging working relationships

Question 9

with staff

Answer 9

management and other partners.

Question 10

You will provide a central coordination and integration point for related project activities

Question 11

and manage an integrated work plan

Answer 11

which identifies key dependencies

Question 12

points and communication and consultation plans. You will provide strategic risk and

Question 13

issues management support and provide regular progress updates to senior

Question 14

management on risks to the project schedules

Answer 14

budgets and/or quality of deliverables.

Question 15

You are responsible for managing multiple project team/work unit’s human and financial

Question 16

resources

Answer 16

including developing and monitoring operating budgets and the hiring

Question 17

termination

Answer 17

performance management and discipline of staff as necessary. You will

Question 18

establish and maintain client

Answer 18

stakeholder and partner relationships to achieve the

Question 19

desired outcomes of the projects.

Question 20

KEY RESPONSIBILITIES

Question 21

What is the role of Ottawa in managing large-scale operational projects?

Answer 21

Ottawa plans and manages the development, delivery, and evaluation of all phases of large-scale, high profile operational projects.

Question 22

What are the key responsibilities in project planning?

Answer 22

Developing the business case and project plan outlining benefits, scope, approach, costs, etc. throughout the life cycle of the project.

Question 23

How does Ottawa monitor project objectives?

Answer 23

Establishing and monitoring objectives, resource requirements and integrated work plans including activities and timelines; adjusts the work plans as required during the life of the project.

Question 24

What is involved in resolving project issues?

Answer 24

Providing information, resolving complaints and analyzing complex issues, including integrating diverse information to understand the scope of problems and implications of various solutions.

Question 25

How does Ottawa ensure project tracking?

Answer 25

Ensuring proper project tracking progress, preparing reports and project status updates including Reports to Council.

Question 26

What is the process for handling technical problems?

Answer 26

Providing advice and input into the handling of technical problems, risks, concerns and issues that have or may become politically sensitive.

Question 27

What is involved in preparing Requests for Proposal?

Answer 27

Preparing Requests for Proposal as required, selecting the successful bidder and recommending Council/senior management approval of these agreements.

Question 28

How does Ottawa manage contractor relationships?

Answer 28

Providing input and direction to contractors, consultants, engineers, and staff from other areas of the City on operational issues related to the project.

Question 29

What compliance measures are taken in project operations?

Answer 29

Monitoring project operations to ensure compliance with safety regulations and established quality standards, policies, specifications.

Question 30

What communication strategies are implemented?

Answer 30

Ensuring the preparation of communication plans, presentation materials and consultation activities to ensure understanding of key messages and timing.

Question 31

How does Ottawa manage human resources?

Answer 31

Ottawa manages human resources by screening and interviewing applicants and deciding on the successful candidate, in accordance with Collective Agreements and corporate HR direction.

Question 32

What strategies are used to promote team effectiveness?

Answer 32

Promoting team effectiveness and enhancing team morale and productivity.

Question 33

What is the process for performance appraisals?

Answer 33

Completing and signing annual performance appraisals for direct reports and providing ongoing coaching, guidance and performance feedback throughout the year.

Question 34

How are employment statuses confirmed?

Answer 34

Confirming permanent status, extension of probation and/or termination, and salary increments.

Question 35

What is involved in resolving employee complaints?

Answer 35

Investigating and resolving employee complaints and concerns, if possible.

Question 36

What actions are taken for employee discipline?

Answer 36

Disciplining employees, if required, and signing incident reports and letters of disciplinary action.

Question 37

How does Ottawa represent management in disputes?

Answer 37

Representing management at grievance and arbitration hearings.

Question 38

What is the process for staff training approval?

Answer 38

Approving staff training and development needs and opportunities to enhance performance.

Question 39

What is the role of a managing consultant in Ottawa?

Answer 39

A managing consultant is responsible for managing contracted services procured for the project on an ongoing basis.

Question 40

How does a managing consultant manage financial resources?

Answer 40

They identify budget requirements, develop forecasts, monitor and manage the project budget, review budget requirements from subordinate managers, and report on project costs.

Question 41

What are the key responsibilities in managing the project budget?

Answer 41

Key responsibilities include ensuring the project is delivered on time and within cost, identifying budget pressures, and preparing justifications.

Question 42

How does a managing consultant manage stakeholder and partner relationships?

Answer 42

They develop effective business relationships, influence and negotiate with external stakeholders, serve as a liaison at public meetings, and manage responses to audit findings.

Question 43

What is involved in the development of business, operational, and budget plans?

Answer 43

Participating in the development of service and/or departmental business, operational, and budget plans is a key responsibility.

Question 44

What legislation and policies must a managing consultant adhere to?

Answer 44

They must work in accordance with applicable health and safety legislation, policies, and procedures relevant to the work.

Question 45

What other duties may a managing consultant perform?

Answer 45

They may perform other related duties consistent with the outlined responsibilities.

Question 46

What is the minimum education requirement for the position?

Answer 46

Completion of a 4 year university degree in business administration, public administration or other related field.

Question 47

How many years of related experience are required?

Answer 47

Minimum of 7 years of related experience managing major projects of a complex nature, including a minimum of 5 years in the management of human and financial resources.

Question 48

What certifications or licenses are required?

Answer 48

Technical or professional certification or licence specific to the project area, if required to perform the work. Project Management Professional (PMP) certification is an asset.

Question 49

What knowledge is required for the position?

Answer 49

Project management principles, methodologies and practices, contract document preparation and the tendering process, community consultation principles and practices, and more.

Question 50

What are some specific areas of knowledge required?

Answer 50

Legislation, regulations, policies, standards and guidelines relevant to the work, industry trends and developments, and business administration concepts.

Question 51

What software applications should the candidate be familiar with?

Answer 51

MS Office and other software applications related to the project as required.

Question 52

What health and safety knowledge is necessary?

Answer 52

Familiarity with applicable health and safety legislation, knowledge of potential or actual dangers to health or safety in the workplace, and appropriate actions to ensure health and safety.

Question 53

What leadership competencies are expected?

Answer 53

The key competencies that describe the skills and behaviours expected to be demonstrated by managers and supervisors at the City of Ottawa.

Question 54

What are the seven Leadership Competencies aligned with Servant Leadership?

Answer 54

The seven Leadership Competencies are: Strategic Leadership, Demonstrates Business Sense, Builds Collaborative Relationships, Fosters Innovation and Change, Engages Employees, Delivers Results, and Client-centric Focus.

Question 55

What is Strategic Leadership?

Answer 55

Sets/implements the strategic direction, understands internal and external trends, the political sensitivities of the organization, and applies this knowledge to support the long-term vision and success of the City.

Question 56

What does Demonstrates Business Sense entail?

Answer 56

Understands the impact of decisions on the business and strives to improve business performance; requires an awareness of business issues, processes, and outcomes as they impact the community, the City's reputation, and strategic direction.

Question 57

What is the focus of Builds Collaborative Relationships?

Answer 57

Proactively communicates, builds, and utilizes professional relationships and partnerships with all internal and external stakeholders.

Question 58

What does Fosters Innovation and Change mean?

Answer 58

Develops an environment that embraces innovation and efficiently integrates change into the organization.

Question 59

What is the role of Engages Employees?

Answer 59

Leads, coaches, mentors, and develops an engaged, diverse workforce of individuals and teams, where work is performed in a safe, respectful environment and successes are recognized and celebrated regularly.

Question 60

What does Delivers Results involve?

Answer 60

Creates effective plans and performance measures, holds themselves and others accountable for measurable, high quality, timely, and cost-effective results.

Question 61

What is meant by Client-centric Focus?

Answer 61

Serves the client interest through focusing individual, team, and organization effort on identifying and meeting key and diverse client needs (the term 'client' includes both internal and external clients).