job analysis Flashcards
(28 cards)
What is the purpose of job analysis?
To ensure organizational roles are aligned with business objectives and resources
Job analysis involves comprehensive understanding of business requirements and arranging factors of production.
What are the key considerations in job analysis?
- Business Identification
- Manpower Assessment
- Recruitment Sources
- Budget Allocation
These factors help in accurately assessing the needs of the organization.
What is included in business identification?
Clearly defining the nature and scope of the business
It helps in understanding what the business aims to achieve.
What does manpower assessment involve?
Determining the quantity and quality of personnel required
It ensures that the right skills are available for the tasks at hand.
What are recruitment sources?
Identifying channels to acquire the necessary manpower
This can include job boards, agencies, and referrals.
What is budget allocation in the context of job analysis?
Establishing the financial resources available for talent acquisition
Ensures that hiring processes are financially viable.
What is the first step after completing job analysis?
Drafting and disseminating job descriptions
This helps attract suitable candidates for the positions.
What information is typically included in a job description?
- Job Overview
- Responsibilities
- Number and type of employees needed
- Specific department
These details help candidates understand the role better.
What are the critical questions addressed in job descriptions?
- What is the nature of the job vacancy?
- What tasks and duties will the employee perform?
These questions guide potential applicants in assessing their fit for the role.
What does job design specify?
- Role and Responsibilities
- Expectations
- Work Schedule
- Compensation
- Reporting Structure
This phase details how the job will function within the organization.
What are the expectations outlined during job design?
What is expected from candidates in terms of performance and behavior
This helps in setting clear performance standards.
What does the work schedule in job design include?
Specifying working hours, days of work, and any flexibility requirements
Helps candidates understand the time commitment required.
What is included in compensation during job design?
Detailing remuneration, benefits, and perks associated with the position
This is crucial for attracting and retaining talent.
What is the reporting structure in job design?
Establishing the hierarchy, including whom the employee will report to and any subordinates
Clarifies lines of authority and communication.
What is the main focus of job evaluation?
Examining, supervising, investigating, reporting, modifying, resolving issues, and achieving set goals
This ensures that the organization functions efficiently and effectively.
What activities do supervisors engage in during job evaluation?
- Monitor Progress
- Identify Challenges
- Implement Corrective Measures
- Ensure Goal Achievement
These activities help maintain productivity and address issues promptly.
What is job analysis in Human Resource Management (HRM)?
A systematic process of gathering and evaluating information about the duties, responsibilities, and requirements of a specific job.
Why is job analysis crucial in HR activities?
It informs decision-making across various HR activities, including recruitment, training, performance management, and compensation.
What methods can be used to gather information for job analysis?
Interviewing job incumbents, supervisors, using questionnaires, and observation methods.
What does analyzing data in job analysis involve?
Identifying key tasks, required skills, knowledge, and abilities (KSAs), and determining the importance of each element.
What are job descriptions and specifications?
Documents that outline the job’s duties, responsibilities, and required qualifications.
How does job analysis contribute to effective recruitment and selection?
It helps define the ideal candidate profile and develop accurate job postings.
What role does job analysis play in training and development?
It identifies knowledge and skill gaps, allowing HR to design targeted training programs.
