Journal Flashcards
How many Journals can you have/use actively?
One
How to secure the Journal?
No person except the notary public can have access to the notary public’s journal outside of the notary public’s presence including an employer who paid for the notary public’s journal. The journal must be stored in a locked and secured area that is under the direct and exclusive control of the notary public, for example a locking file cabinet, a safe or locked office.
An office safe or file cabinet that any other person has access to is not an area under the direct and exclusive control of the notary public. It is unacceptable, for example, to keep the journal in a locked desk at home, if other family members have access to the contents of the desk.
Failure to secure the journal may result in suspension or revocation of the notary public’s commission and civil and criminal penalties.
When notarizing a document in a foreign language, the notary public must note in their notarial journal:
The type of document or, if unable to identify it, that the document is in a foreign language.
