Kap 8 - Project initiation and team building Flashcards
What is scoping?
the process of establishing and agreeing with all the stakeholders what the project will involve and where its boundaries are.
- Scoping is a communication and information-gathering exercise.
- Scoping is about identifying and writing down the project’s requirements.
What is scope leap and scope creep?
Projects that keep on growing in scope during execution are said to suffer from ‘scope creep’; ones which undergo a major
change are casualties of ‘scope leap’.
Explain what the SMART framework for objectives specification is?
What are the three fundamental constraints of a project?
- Cost: (absolute/relative) cost overrun
- Time: delay/ schedule overrun
- Scope: benefit shortfall
What is a breakdown structure and what is its purpose?
The process of chunking up a large system (that is, a project) into a convenient and logical structure for management and communication purposes results in a breakdown structure.
Explain the difference between PBS, WBS and OBS
Root, parent, child and leaf node
Root node - top node. Is both root and parent
Parent node - Every node that is chunked into two or more new nodes is a parent node. Can also be a child node.
Child node - The chunks of a parent node is a child node. A child node can only have one immediate parent. Can also be a parent.
Leaf node - Every node that does not have children is a leaf node. Can also be a child node
What is teamwork?
Teamwork is the ability to work together towards a common vision, to direct individual accomplishment towards organisational objectives.
Explain the team life cycle model.
Forming: Team members come together, get to know each other, and define goals and roles.
Storming: Conflicts and disagreements arise as team members start expressing their ideas and differences.
Norming: Resolving conflicts, establishing norms, and developing cohesion as the team starts working together more effectively.
Performing:The team reaches its peak productivity, works well together, and achieves its objectives.
Adjourning: The project or task comes to an end, and the team disbands, reflecting on their accomplishments and experiences (ChatGPT)
Explain Belbin’s team role model.
What are the different conflict resolution styles?
- Obliging/Smoothing
- Dominating/Forcing
- Avoiding/Withdrawing
- Integrating/Problem Solving
- Compromising
What are the nine different leadership achieving styles?
The project requirements 3 components
Business need or want: a documentation of the reasons for the project to even exist. What are the needs or wants that we are trying to satisfy with our project? There is a whole chapter n Flyvbjerg about how many projects fail simply because the fundamental need/want wasn’t identified. He refers to it as right-to-left thinking.
Deliverables: a documentation of deliverables that the project sets out to create. The deliverables are the set of products and services that we aim to deliver in order to satisfy the business needs. The deliverables are referred to as the scope of the project – one of the three fundamental considerations of project management. Some deliverables are more important that others, the most important deliverables are referred to as the critical success factors.
Work: a documentation of the work that needs to be done in order to create the deliverables that will satisfy the business needs. Work breakdown structure (WBS) is the tool we use to elucidate the work. Objectives are milestones related to the work, they should be SMART: specific, measurable, achievable, result-oriented and time-bound.
