Law Office Admin

Question 1

What is the time frame in which a comprehensive training orientation and initial evaluation needs to be completed?

Answer 1

60 days or 120 days for ARC members. An initial eval must take place for members moved to new assignments (PCS, PCA, and/or new duty position)

Question 2

What information should be covered during a comprehensive training orientation?

Answer 2

The duties of the supervisor, the duties of the trainer/certifier, the duties of the trainee, criteria for award of a skill level, and CDC administration.

Question 3

What information should be covered during an initial evaluation?

Answer 3

1) What the trainee should be doing; 2) duty hours and shifts, including non-duty time; 3) safety requirements on AF Form 55, Employee and Safety Health Record; 4) all time and training requirements for UGT and/or QT; 5) responsibilities of trainee, trainer, task certifier, and supervisor; 6) AFSC, duty position, core and home station training, and deployment/UTC req; 7) CDC requirements; 8) Formal/informal training req

Question 4

List procedures to assist with planning/prioritizing work assignments

Answer 4

Check for the following:

• Mandatory suspense/due dates of tasks being assigned.
• Training status of subordinate being assigned specific tasks
• Projected leave/TDY

Question 5

How and when should you assign/delegate duties to personnel?

Answer 5

Only delegate when members are task certified and adequately trained on the specified duties and if they’re available to complete the tasks in a timely manner.

For example, don’t assign a court to someone who is currently undergoing CDC completion.

Question 6

Who completes a comprehensive training orientation?

Answer 6

The UTM

Question 7

How often must quadrennial tours occur and how long do they last?

Answer 7

Once every four years and they last for two weeks.

Question 8

What is the purpose of a quadrennial tour?

Answer 8

To provide training and professional growth for a paralegal all while assisting a regular AF unit at the same time.

Question 9

What is a home station support tour?

Answer 9

A home station support tour is when a regular AF office submits a request for augmentee/home station support through their chain of command.

Question 10

How does a regular AF office submit a home station support tour request?

Answer 10

The SJA will make a request through their reserve coordinator. The reserve coordinator then works with the MAJCOM senior IMAs and MAs for home station support tours.

Question 11

Who funds a quadrennial tour?

Answer 11

The ARC unit.

Question 12

Who funds a home station support tour?

Answer 12

The unit making the request (or their wing).

Question 13

What is ArcStars and how is it used?

Answer 13

ArcStars is an electronic system used to document a reservist’s training. The system tracks date, type, and duty location of the work performed and is commonly used for EPRs to track what work has been completed.

Question 14

What is the goal/objective of an Art 6 inspection conducted by AF/JAI (The Standards and Inspection Division)?

Answer 14

Ensuring a unit is compliant with the expectations/rules of TJAGC.

Question 15

How is an Art 6 inspection by AF/JAI graded?

Answer 15

There are five tiers:

1) Outstanding - 94-100%
2) Excellent - 88-93.9%
3) Commendable - 80-87.9%
4) Satisfactory - 70-79.9%
5) Unsatisfactory - < 70%

Question 16

What happens if a unit receives a score of less than 70% on an Art 6 inspection by AF/JAI?

Answer 16

The unit must be re-inspected.

Question 17

Who conducts an Art 6 inspection by AF/JAI?

Answer 17

• AF/JAI JAG (team lead)
• HQ AF Paralegal
• Senior MAJCOM JAG
• Experienced paralegal

**An experienced paralegal must be a MSgt, have 1 yr of exp as a LOS, and hold a key leadership position.

Question 18

What is the purpose of an Art 6 inspection conducted by TJAG?

Answer 18

To ensure military justice is administered properly, supports good order and discipline, and operates free from UCI.

TJAG uses this opportunity to fulfill their obligations of inspecting AFJAGC, ensuring legal offices are pursuing issues that they have identified, and gives TJAG the opportunity to meet with local CCs to identify/address concerns.

Question 19

What sources give TJAG and inspectors authority to conduct their inspections?

Answer 19

• Article 6, UCMJ
• 10 U.S.C § 806
• 10 U.S.C § 8037
• AFI 90-201
• AFI 51-109

Question 20

What is the purpose of the Utilization and Training Workshop (UTW)?

Answer 20

To determine/define training requirements/forum for a specialty.

Question 21

Who attends the UTW?

Answer 21

The career field manager (CFM), AETC Training Manager, MAJCOM Functional Manager, SMEs, AFJAGS, and others.

Question 22

How many phases of the UTW are there and what are their descriptions?

Answer 22

There are four phases:
Phase I: Determine Need
Phase 2: Specialty Training Requirements Team
Phase 3: U&TW
Phase 4: Post U&TW

Question 23

What occurs during Phase I of the UTW?

Answer 23

Phase I of the UTW is to determine need. Here they try to ask the question “why do we need this or do we need this?” for training tasks. Primary STRT members are identified, new or revised CDC availability date is set, a new draft of the CFETP is developed, and six months of research is conducted before moving to Phase II by gathering info from the MAJCOM functional Managers.

Question 24

During Phase I of the UTW, what information is gathered from the MAJCOM functional managers?

Answer 24

Input on specialty description, job performance requirements, skill level training requirements, CDC requirements, wartime training requirements (deployments), core tasks by skill level, MAJCOM unique requirements.

Question 25

What occurs during Phase II of the UTW?

Answer 25

Phase II of the UTW is labeled STRT (Specialty Training Requirements Team). The primary purpose is for the CFM and functional leaders to determine training requirements and present them to the AETC training manager and course training manager. Part 1 of the CFETP and the AF Enlisted Classification Directory description is finalized. A draft version of the Specialty and Course Training Standards is made.

Question 26

What occurs during Phase III of the UTW?

Answer 26

The actual workshop is conducted. The attendees are the CFM, AETC Training Pipeline manager, MAJCOM functional managers, AETC/TM, and AETC/Program Element Manager. Here resource issues are resolved to determine who is going to pay for what w/in the career field. Training requirements are adjusted to correct any shortfalls of the current system. Training delivery dates are established. The Specialty and Course Training Standards and CFEPT are finalized.

Question 27

What are the three segments of Phase III of the UTW?

Answer 27

Segment one is chaired by the CFM and focuses on utilization issues and the specification of training task requirements Segment two is chaired by the Training pipeline manager and concentrates on training proficiency levels and resourcing. Segment three is optional, and is convened to resolve outstanding issues.

Question 28

What are some major items discussed/changed at Phase III of the UTW?

Answer 28

- Revised courses may increase/decrease instructor and student man-year reqs - Facility, classroom, and equipment requirements - CDC development schedule - WAPS testing cycle

Question 29

What occurs at Phase IV of the UTW?

Answer 29

CFM prepares comprehensive meeting minutes, course development begins, CFM consolidates and publishes new CFETP, and career field trainers/supervisors review new core tasks and conduct OJT as required for all 3,5, & 7 levels regardless of upgrade training status.

Question 30

What is the CFM responsible for at the UTW?

Answer 30

Determines the need and objectives of the UTW, selects both formal and OJT training SMEs to attend, and coordinates new or revised CDC availability date and production timetable.

Question 31

What is the goal of the field evaluation survey?

Answer 31

To get raw data on who is performing a task, their experience with the tasks and how often they are performing the task.

Question 32

What questions do participants answer in the field evaluation survey?

Answer 32

They only answer questions related to tasks they perform in their current position and how much time they spend performing a task.

Question 33

How is the occupational analysis process conducted?

Answer 33

The AF CFM develops the job field evaluation survey, administers it, analyzes the data, and creates an occupational analysis report.

Question 34

Who is the field occupational survey administered to?

Answer 34

All eligible active duty, ANG, and AFRC personnel.

Question 35

How much time must be spent in training to obtain Journeyman status?

Answer 35

12 months UGT or 9 months for retrainees.

Question 36

How much time must be spent in training to obtain Craftsman status?

Answer 36

12 months UGT or 6 months for retrainees.

Question 37

What are the minimum qualifications to become a paralegal journeyman?

Answer 37

- Completion of CDCs - Completion of minimum time in training - Completion of core tasks in Atch 2 column 2A of CFEPT - Recommendation by supervisor - Approval of unit CC

Question 38

What are the minimum qualifications to become a paralegal craftsman?

Answer 38

- SSgt or SSgt Select - Completion of minimum time in training - Completion of core tasks in Atch 2, column 2A & 2B of CFEPT - Completion of PCC - Recommendation by supervisor - Approval of unit CC

Question 39

What are the supervisor's responsibilities on progress in OTJ training?

Answer 39

Supervisors must meet mission requirements and provide a quality training program to the trainee by planning, conducting, and evaluating training. They must use the CFEPT and conduct training by creating a master training plan (MTP) from the master task list (MTL).

Question 40

What are the procedures for documenting training records?

Answer 40

Maintain an AF 623, six-part folder, or other approved training record for all airman in the grades AB-TSgt, SCNOs in retraining status or as directed by AFCFM, and personnel in combat ready duty positions, if required by the AFCFM.

Question 41

What documents are included in training records?

Answer 41

- CFETP - AFJQS - AF Form 797 - AF Form 623a (or automated version -- TBA) - CDC enrollment card, scorecards & answer sheets - AF Form 2096

Question 42

What items need to be documented when conducting training?

Answer 42

Duty position requirements must be identified. Training start date/completion date should be notated and initialed by the trainee and trainer for all tasks.