Lesson 3 - Initiating The Project Flashcards
(33 cards)
What is the responsibility of the project manager?
Own the day to day project tasks/timeline.
What is the responsibility of the project manager?
Has ultimate accountability for the project, and delegates project operations to the PM.
What jobs does the PM have?
Build project team
secure resources
project charter/scope.
project logs (issue log, change log, and risk register)
Ensure project deliverables Define the tasks
verifying member skills
Track resources
Track completions
Manage activity lists
Follow up on issues
Deliver status updates
Track status
Track Performance
Manage vendor performance and relationships.
What jobs does the Business Analyst (BA) have?
Help define the project.
Gather business/technical requirements
Ensure requirements stay within scope
Translate business requirements into tech language.
Verify deliverables
Assist with testing and validation.
What jobs does the developer/engineer have?
Write code
Build products
Report on development progress to the PM or product owner.
What job does the Tester/QA have?
Write tests against requirements.
Run tests on completed code to find defects and bugs.
What Job does the Customer/End User have?
Offer end-user perspective Suggest new features
Collaborate with team members to design the product.
What Jobs does the Vendor have?
Provide the work outlined in the contract.
Maintain the service-level agreements (SLAs)
Maintain clear lines of communication
What jobs does the stakeholder have?
Understand the project’s purpose and how it will affect them.
Be transparent about their support or lack thereof for the project.
Provide timely feedback about the project’s progress and direction.
What job does a SME have?
If not already a team member, they act as an outside subject matter expert to advise on a piece of the project.
What jobs do the team members have?
Complete tasks.
Create process documentation.
Provide skills and expertise.
Form positive working relationships.
Different Levels of Availbility
Percentage (of their time)
Phase basis
By Request (expertise)
What info needs collected on each added team member?
Position-Current Title
Core or Extended?
Their Availability
Their assigned Subteam
Project Responsibilities
Preferred Contact Methods
Their Manager
Their Organization
Components of a Project Organizational Chart
Sponsor
Steering Committee
Project Manager
Subgroups
Solid/dotted lines to show authority/direct reports
What is the responsibility assignment matrix (RAM)?
Defines who is responsible for completing which activities
What are the 4 roles in the RAM?
Responsible: Completes work
Accountable: Approves Work
Consult: SME
Informed: Receives Updates
What is a stakeholder engagement plan?
A conversation between PM and stakeholders to identify who has a vested interest, stakeholders will also ask probing questions.
Stakeholder power impact quadrants
- High Power/High Impact
- High Power/Low Impact
- Low Power/High Impact
- Low Power/Low Impact
What are project artifacts?
Historical information generated from prior projects that can be used for future projects.
What is the project charter?
A list/description of the project objectives and the projects impact/purpose.
What are Key Performance Indicators (KPIs)?
Crucial measures needed to understand the “health” of the project at any given time.
What are “Lagging Indicators”
Measurements taken after the work is done. Measure overall success but happen at the end so no opportunity for intervention.
What are leading indicators?
Predictive measures, measurements taken early so there is still time for intervention.
What is the SMART acronym?
Specific (change needed)
Measurable
Achievable
Relevant (needs purpose)
Time-Bound (has end date)
