Level 2 Flashcards
How have you reported on the adequacy of the progress and quality of building works?
Regular Site Inspections: Assess progress and workmanship on-site against the programme and specifications.
Photographic Records: Provide visual evidence of construction stages and quality.
Progress Reports: Issue formal reports detailing work completed, delays, and any issues.
Quality Assurance Checks: Verify compliance with materials, specifications, and approved samples.
Coordination: Work closely with the Clerk of Works or Site Manager to address concerns.
Programme Tracking: Monitor actual progress against the construction schedule.
Meeting Minutes: Use meetings to record key decisions and actions.
Snagging Inspections: Identify and manage defects before project handover.
How have you carried out an inspection of works being completed on site?
- Preparation Before the Visit
Reviewed drawings, specifications, and the programme to understand what should be completed at the time of inspection.
Checked any prior issues, RFIs (Requests for Information), or known non-conformances - On-Site Inspection Process
Walked the site with the Site Manager or Clerk of Works, focusing on areas under construction or recently completed.
Assessed:
-Workmanship quality and material compliance.
-Adherence to drawings/specs and building regulations.
-Health & safety measures in place. - Use of Inspection Checklists
-Recorded location, element, issue type, and responsible contractor. - Photographic Documentation
- Immediate Feedback
Raised urgent issues immediately with the contractor or site team.
Discussed corrective actions on-site where appropriate.
How have you prepared the necessary reports showing progress and quality issues that have arisen?
- Gather Information During Site Visits
Carried out regular site inspections to assess progress and check for defects or non-compliance.
Used inspection checklists and took photographic evidence to support observations. - Structure of the Report
Each report included:
Project details (site, date, weather conditions).
Summary of progress vs. programme (e.g., % complete, key milestones met or missed).
Quality observations, such as:
Non-compliant materials.
Poor workmanship.
Incomplete or out-of-sequence works.
Health and safety notes (if applicable).
Photos with annotations to highlight defects or areas of concern.
Actions required, responsible party, and target resolution dates.
How have you prepared a report for a client detailing the effects of additional instructions?
- Reviewed the Instruction - Identified the nature and scope of the additional instruction (e.g. design change, material substitution, added work).
- Assessed Impact - Cost/Programme/Quality
3.Monitored implementation of the instruction.
4.Updated the cost plan, risk register, and programme as required.
How have you reported on the likely effect on progress?
- Identified the Cause - Reviewed the source of the issue (e.g. design change, supply chain delay, weather disruption).
- Analysed Programme Impact - Consulted with the contractor or project scheduler to understand if the issue affected the critical path
- Report - Contractual implications, e.g. potential for extension of time (EoT). Mitigation actions proposed or in progress.
- Communicated to Stakeholders
How have you recorded for in-house / external purposes on the quality of works on site?
- Conducted regular site inspections to assess the quality of work, ensuring it adhered to the contract specifications, drawings, and relevant standards.
Inspections focused on:
Workmanship quality (e.g., finishes, construction techniques).
Material compliance (e.g., correct specifications and quantities).
Health and safety standards. - Recorded any non-conformances (defects, deviations from specifications)
3.Photographic Evidence: Documented work quality and defects through photos, with annotations. - External Reports: Prepared formal quality reports for clients, contractors, and design teams, highlighting work quality and issues.
- Defect Logs & Snagging: Created and tracked snagging lists, following up on corrective actions
How have you reported on rejected works?
What were the reasons for rejecting works in your experience?
Rejections could be related to materials, workmanship, or failure to comply with the project’s design specifications.
How have you compared the progress of construction works against the contract programme?
Communication: Immediately communicated the rejection to the contractor and discussed corrective actions.
Formal Reporting: Created a detailed report outlining the rejected work, cost implications, and timeline for rectification. Shared with clients and stakeholders.
Corrective Action: Set a timeline for rework, followed up with the contractor, and re-inspected corrected work before re-acceptance.
How have you compared the status of the current gross financial valuation to the original projection or cash flow?
Created a financial report highlighting the comparison between the projected and actual financial status, including:
-Total project cost to date.
-Forecasted final project cost.
-Explanation of significant variances.
Based on the current valuation and any identified issues, I provided a revised financial forecast if necessary, taking into account:
-Project delays or acceleration.
-Adjustments to scope or budget.
-Suggested corrective actions to bring the project back within budget or improve cash flow management if issues were identified.
Westvale - Why was the tap faulty? What was the reason for the mould growth? Under what contractual mechanisms did you request a contractor to return? How did they treat the mould and how did you ensure this was suitable?
Fault tap - manufacturer fault
Mould - the vanity unit hadn’t been sealed properly and the water was tracking between the wall and the unit. The moisture and lack warm environment allow for the mould to grow.
Contract Mechanism - Defects Liability Period (DLP) is a defined timeframe after practical completion during which the contractor remains responsible for correcting any defects that arise from their work.
Treatment - Cleaning surfaces using biocidal treatments (e.g. anti-fungal sprays like bleach-based or specialist products such as Zinsser or Dryzone).
Millbrook - What is the purpose of snagging? How did you benchmark your quality? Why did the fire does not comply with regulations? What is the third-party certification? How did you ensure the snagging list was resolved?
*Snagging is the process of identifying and documenting defects, incomplete work, or non-compliance at the end of a construction or refurbishment project.
*Bench mark
Referring to the project specifications, drawings, and contract documents as the baseline standard.
Aligning with relevant British Standards, Building Regulations, and RICS quality guidance.
*Fire Door
Incorrect installation (e.g. gaps around door edges exceeding 3-4 mm
Missing or damaged intumescent strips or smoke seals
*Third-party certification is independent verification by an accredited body that a product or service complies with required industry standards and regulations. FIRAS
*Snags Resolved
-Created a detailed snagging schedule, referencing location, issue type, photo, and responsible contractor.
-Issued the list formally to the contractor with a target completion date.
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