LO1 Flashcards
(35 cards)
Advantages of following a project life cycle methodology (4)
The project has a clear structure, which everyone on the team can follow
There is less uncertainty about what tasks need to be completed and when
If something is going wrong, then there is dedicated time for reflection and adaption
Distinct phases make it easy to track the projects progress against the planned timescale
What does a feasibility report do
Evaluates how realistic the project is
- Can the requirements be met, despite the constraints?
-Can we meet the requirements without breaking any laws.
- Are there any better options
Why set objectives and success critiera
Team members clearly understand what needs to be done and by when
Progress can be checked against the objectives/ success criteria during phase reviews
Sticking to objectives will ensure the product is delivered as per the original requirements
Attention can be focused on what is left to do
What can be created, based on the objectives from initiation
Individual tasks to be established
Contingency time definition
Does not have a task allocated in case there is an issue or delay with another.
Give 3 examples of planning tools
Task list
Mind map
Visualization diagram
Flow chart
Gantt chart
PERT chart
Advantages of using planning tools
- Provides a clear structure which can be used in a plan
- Many provide a visual way of representing the project
plan.
Dependencies and concurrency can be easily seen - Many show timescale, budget, and employee
allocation.
Disadvantages of using planning tools
- They can be complicated, and hard to understand by non-specialists
- They can cause a plan to become too specific and fixed
Reality is changeable - They only provide estimates and ideas
Disadvantages of purchasing specialist software designed for creating project plans
It would be very expensive
It may also require training to use
Advantages of purchasing specialist software designed for creating project plans
Gantt, PERT and flow charts will be easier to create
It can be accessed from anywhere
What are spreadsheets primarily designed for
Primary designed to store and manipulate numerical data
What are spreadsheets not designed for
To store files annotations or other visually appealing aspects
Word processors main purpose
Primary designed for writing text documents
What else can word processors do other than writing text documents
Add formatting and basic shapes and colors
Desktop publishing software designed for
More creative tasks
What would you use DTP for
They would be useful for visualization diagrams and mind maps, which combine images and text
Advantage of DTP
Create a professional planning tool
disadvantange of DTP
Difficult to use and very expensive.
When would you use a visualization diagram
To plan out a design, which will be used for reference when the actual implementation is done
Advantages for visualization diagrams
Ideas for designs can be quickly shown to others
There is a reference to use during execution
Non-specialists can understand
Disadvantages for visualization diagrams
They may not show enough detail to be implemented directly.
They may be unrealistic
They are not suitable for all parts of a complex job
Advantages of flow chart
The order and dependencies of tasks can easily shown
Decisions can be planned for and shown
Non specialists can understand
Disadvantages of flow charts
No time scale
They cant show concurrency
For a complicated project they become too complex and messy
Advantage of using PERT charts
Shows concurrences and dependencies
Slack time can be found and so tasks may be able to be reorganized to be more efficient
