Managing Project Teams

Question 1

Front

Answer 1

Back

Question 2

What is a project team?

Answer 2

A project team is a group of individuals, including the project manager and other team members, who work together to achieve project objectives. (OMGT 622, p.1)

Question 3

What are the key characteristics of a high-performance project team?

Answer 3

1. Clear goals, 2. Strong leadership, 3. Effective communication, 4. Mutual trust, 5. Shared accountability. (OMGT 622, p.2)

Question 4

What are the different stages of team development?

Answer 4

1. Forming, 2. Storming, 3. Norming, 4. Performing, 5. Adjourning. (OMGT 622, p.3)

Question 5

What is the impact of situational factors on project team development?

Answer 5

Situational factors such as company culture, team dynamics, and stakeholder influence can affect how a team progresses through development stages. (OMGT 622, p.4)

Question 6

What are effective strategies for developing a high-performance project team?

Answer 6

1. Open communication, 2. Trust-building, 3. Conflict resolution, 4. Collaborative decision-making, 5. Clear team roles. (OMGT 622, p.5)

Question 7

What is the difference between functional and dysfunctional conflict?

Answer 7

Functional conflict encourages creativity and constructive problem-solving, while dysfunctional conflict disrupts team dynamics and lowers productivity. (OMGT 622, p.6)

Question 8

How can project managers encourage functional conflict?

Answer 8

1. Promote open discussions, 2. Encourage diverse perspectives, 3. Establish clear problem-solving guidelines. (OMGT 622, p.7)

Question 9

What are the challenges of managing virtual project teams?

Answer 9

1. Communication barriers, 2. Time zone differences, 3. Lack of personal interaction, 4. Trust issues, 5. Technology dependency. (OMGT 622, p.8)

Question 10

What is project communication?

Answer 10

Project communication is the process of exchanging information among stakeholders to ensure project success through transparency and clarity. (OMGT 622, p.9)

Question 11

Who are the key project stakeholders?

Answer 11

Stakeholders include project sponsors, clients, team members, suppliers, regulatory agencies, and local communities. (OMGT 622, p.10)

Question 12

What are the main challenges in assembling a project team?

Answer 12

1. Resource availability, 2. Skill mismatches, 3. Team cohesion issues, 4. Budget constraints. (OMGT 622, p.11)

Question 13

What is the importance of team composition in project success?

Answer 13

A well-balanced team with the right skills and experience improves efficiency, problem-solving, and overall project performance. (OMGT 622, p.12)

Question 14

What are the advantages of using in-house project team members?

Answer 14

1. Familiarity with company operations, 2. Cost savings, 3. Existing relationships with stakeholders. (OMGT 622, p.13)

Question 15

What are the benefits of hiring external project team members?

Answer 15

1. Access to specialized expertise, 2. Flexibility, 3. Fresh perspectives, 4. Scalability for large projects. (OMGT 622, p.14)

Question 16

What is a project team organizational chart?

Answer 16

A project team organizational chart visually represents roles, responsibilities, and reporting structures within the team. (OMGT 622, p.15)

Question 17

What are the primary roles in a project team?

Answer 17

1. Project Manager, 2. Project Team Members, 3. Project Sponsor, 4. Executive Sponsor, 5. Business Analyst. (OMGT 622, p.16)

Question 18

What are the responsibilities of a project manager?

Answer 18

1. Develop a project plan, 2. Manage deliverables, 3. Recruit project staff, 4. Assign tasks, 5. Provide project updates. (OMGT 622, p.17)

Question 19

What is the role of a project sponsor?

Answer 19

A project sponsor provides funding, approves project objectives, and ensures resource availability. (OMGT 622, p.18)

Question 20

What are the key responsibilities of a project team member?

Answer 20

1. Contribute expertise, 2. Complete assigned tasks, 3. Collaborate with other team members, 4. Provide regular progress updates. (OMGT 622, p.19)

Question 21

How does a project manager handle team conflicts?

Answer 21

1. Mediation, 2. Active listening, 3. Problem-solving, 4. Compromise, 5. Formal conflict resolution strategies. (OMGT 622, p.20)

Question 22

What is the purpose of team-building activities in project management?

Answer 22

Team-building activities improve communication, foster collaboration, and enhance team morale and trust. (OMGT 622, p.21)

Question 23

How does leadership style impact project teams?

Answer 23

A strong leader provides direction, motivates team members, resolves conflicts, and ensures accountability. (OMGT 622, p.22)

Question 24

Why is effective delegation important in project management?

Answer 24

Delegation allows the project manager to focus on high-level tasks while empowering team members to take ownership of responsibilities. (OMGT 622, p.23)

Question 25

What are best practices for motivating a project team?

Answer 25

1. Recognizing achievements, 2. Providing clear goals, 3. Encouraging professional development, 4. Creating a positive work environment. (OMGT 622, p.24)

Question 26

What is the significance of feedback in project management?

Answer 26

Regular feedback helps identify strengths, address weaknesses, and improve overall team performance. (OMGT 622, p.25)

Question 27

What are the different decision-making styles in project teams?

Answer 27

1. Autocratic, 2. Democratic, 3. Consensus-based, 4. Delegative decision-making. (OMGT 622, p.26)

Question 28

How do project managers ensure accountability in teams?

Answer 28

1. Setting clear expectations, 2. Regular progress reviews, 3. Using performance metrics, 4. Providing constructive feedback. (OMGT 622, p.27)

Question 29

What is the importance of stakeholder communication?

Answer 29

Stakeholder communication ensures alignment, minimizes risks, and maintains transparency throughout the project lifecycle. (OMGT 622, p.28)

Question 30

How do project teams measure success?

Answer 30

Success is measured using key performance indicators (KPIs) such as on-time delivery, budget adherence, and stakeholder satisfaction. (OMGT 622, p.29)