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Meetings Flashcards

(55 cards)

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1
Q

What is a MEETING?

A

A planned occasion when people come together to discuss a topic or follow an activity

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2
Q

What points of a meeting need to be PLANNED?

A
  1. Date and time
  2. Speakers/Moderators
  3. Technology
  4. Communication
  5. Location and Layout
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3
Q

What model can be used to PLAN a meeting?

A

EMBOK MODEL

esp the IPIMEC phases

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4
Q

What is IPIMEC?

A

The IPIMEC planning phases:

  1. Initiation
  2. Planning
  3. Implementation
  4. Event
  5. Closure
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5
Q

SPECIFIC MEETINGS?

A
  1. Conference - bigger than a meeting
  2. Congress - bigger conference
  3. Convention
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6
Q

What is a MODERATOR?

A

A presenter and the mediator between key note speakers

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7
Q

GOALS of a meeting…

A

Quick and efficient

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8
Q

What is a media kit?

A

Pre-event information often linked to a press conference

example - samples or products etc.

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9
Q

specific meetings:

What is a SYMPOSIUM?

A

Transfer of new knowledge from academic level speakers. A call for papers happens to find the speakers.
Often during an exhibition:

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10
Q

Example format of a SYMPOSIUM

A
  1. Intro
  2. Keynote speaker
  3. Discussion
  4. Q & A
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11
Q

specific meetings:

What is a Seminar?

A

A mostly one way discussion about a topic, usually delivered by an educational character.
It is multi-purposed of delivering knowledge or motivating.

  • one way
  • educational speak
  • multi purpose: informing and motivating
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12
Q

specific meetings:

What is a webinar?

A

It is an online LIVE connection, hosted with tools (display slides etc) and interactive capabilities
NOT A WEBCAST

  • Live online connection
  • hosted with tools
  • interactive capabilities
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13
Q

What is a Webcast?

A

It is similar to a webinar but it is pre-recorded and there is no live interaction measures.

  • pre-recorded tools
  • no live interaction measures
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14
Q

specific meetings:

What is a panel?

A

Discussion between two or more expert speakers about a subject which has been pre-planned, usually led by a moderator.

  • discussion
  • expert speakers
  • pre-planned subject
  • moderator
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15
Q

specific meetings:

What is a FORUM?

A

Experts speak first, sometimes with contradictory perspectives. A discussion will them follow between audience and forum members, usually led by a moderator
E.g internet forums

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16
Q

specific meetings:

What is a DEBATE?

A

Discussion between two or more people, usually about a contradicting topic. There are speaking times and order

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17
Q

specific meetings:

What is a BREAKOUT SESSION

A

Shorter discuss sessions about specific subjects/aspects. Usually between a smaller group to allow greater participation for detail.

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18
Q

specific meetings:

What is a WORKSHOP

A

Two way communication between small groups, along with active participation. Often part of a congress.

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19
Q

specific meetings:

What is a TRAINING?

A

Mostly a practical meeting with the aim to improve skills or expertise. Can vary from half a day to a week in timescale. If there is more than 40% theory then it is a course/presentation.

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20
Q

specific meetings:

What is a COURSE?

A

Educational meeting over a period of time to transfer knowledge and usually ends with a certificate.
Longer durations: Curriculum

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21
Q

specific meetings:

What is a MASTERCLASS

A

Lesson or course given by a well known expert.

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22
Q

specific meetings:

What is a Press conference

A

Focused on the local, national or international press, to provide them with info regarding results, events, news etc.
Also “Press release”

Press kits are linked.

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23
Q

specific meetings:

What is a Colloquium?

Study These Flashcards
A

Is is a smaller cope compared to a symposium and mostly scientific or academic to discuss the results of research

Colloquium means ‘dialogue’

24
Q

specific meetings:

What is a Sales meeting

Study These Flashcards
A

A periodic corporate meeting with a sales team discussing results, forecasts, market developments etc.

25
specific meetings: | What is a DEALER/DISTRIBUTOR MEETING?
For this target group to discuss product and market developments between stakeholders
26
specific meetings: | What is CORPORATE TRAINING ?
Providing staff with education
27
specific meetings: | What is an INCENTIVE MEETING?
A meeting to motivate staff towards an incentive meeting to to give the reward to the target group - loyalty
28
specific meetings: | What is a BUSINESS MEETING?
Meeting led by the chair person among other business roles to discuss business problems
29
specific meetings: | What is a BOARD MEETING?
Meeting between the board of a company Also can be seen as an executive meeting
30
specific meetings: | What is a PRESENTATION?
A way of introducing a new or adjusted product of info which contributes. Made verbally
31
What are the 5 types of presentations
1. Information 2. Instructional 3. Arousing 4. Decision - making 5. Persuasive
32
What are the ways to present?
1. Fireside chat 2. Campfire session 3. World Cafe 4. Knowledge cafe 5. Speed geeking 6. Fish bowl 7. Unconference 8. Lightning talks 9. Ignite 10. PechaKucha 11. TED talks
33
Types of Ted talks
``` Big idea tech demo performance artist statement small ideas issue talks ```
34
What is a FIRESIDE Chat?
It is an informal conversation between an expert guest and an experienced moderator who can make the interview relaxed and natural whilst asking the relevant questions. Usually what is seen on TV.
35
What is a CAMPFIRESESSION?
- Like a traditional presentation - Front speaker - Focus shifts from presenter to audience - Presenter becomes facilitator
36
What is a World Cafe?
- smaller Group discussion in rounds - 4 to 6 people - Each round is 15-20 minutes - table host when moving - key points are presented - final collective discussion
37
Speed Geeking
- Like speed dating - exposes participants to new info quickly - presented by someone with deep knowledge or experience of topic
38
Lightning talk
- Limited amount of time - No more than 10 minutes - brief and clear points - many ideas presented in a short amount of time - 30-60 minutes for 12 speakers
39
Unconference
- Conference without predefined topics - speaker comes up with them on the spot - still structured expect topics
40
Presentation tools
1. Resources (Prezi, power point etc) 2. Interactive (Kahoot) 3. Work forms (icebreakers, assignments)
41
What is emplacement
Emplacement in setting up room for meetings
42
Aspects of emplacement
1. Available space 2. Number of participants 3. Objectives 4. Technical requirments 5. Comfort
43
Meeting formats Aisle
- Aisles width consideration is essential | - provides good flow and allows speaker to walk between
44
Meeting formats Theatre and auditorium
- especially good for one-way communication session (plenary) - Out of line chairs for clear view - No technical need by participants or F&B
45
Meeting formats Semi-circle
- variant on theatre/auditorium - less formal for speaker - More direct contact- No technical need by participants or F&B
46
Meeting formats Horseshoe or U shape (DOUBLE U) - more people
- All participants see each other - Promotes active participation - Close contact with moderator - Possibility to work (laptop or paper) - Catering possible
47
Meeting formats Classroom
- active participation - smaller groups - knowledge transfer - less discussions
48
Meeting formats Workshop
- No definite setup - Depends on type of workshop - All Participants actively engage
49
Meeting formats Rectangle (Conference and Block)
- small groups - actively involved because they can see each other - Possible work and catering - Promotes brainstorming
50
Meeting formats Board Room
- Obvious hierarchy - promotes involvement - 90% eye contact - Able to control
51
Meeting formats Square (Hollow or empty)
- See each other - similar environment - Encourages discussion
52
Meeting formats Buzzing or banquet
- widely used for dinner - scattered tables - all groups in one large room - dynamics optimal
53
Meeting formats Topless
No electronics -Laptop less etc..
54
Meeting formats Standing
Short brief meeting, saving money
55
Meeting formats Herringbone
Like a fish tail setup with all the chairs

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