Microsoft Outlook with NVDA Flashcards
(29 cards)
What are some basic folders that Outlook comes setup with?
Inbox, Sent Items, Drafts
These folders help users manage their correspondence.
What is the keyboard shortcut to open the ‘Go to folder’ dialog in Outlook?
Control + Y
This shortcut allows users to move between folders quickly.
How can you create a new folder in Outlook?
Control + Shift + E or Alt + O then N
Both methods lead to a dialog for naming the new folder.
What is the default type of items for a new folder created in the mail?
Mail and Post Items
This is the default type when creating a folder in the mail section.
What is the default type of items for a new folder created in the calendar?
Calendar items
This reflects the context of the folder being created.
What should you do to select the folder in which to create a new folder?
Choose a folder from the dialog
You can create a folder under existing ones like Inbox or Sent Items.
Fill in the blank: To create a folder under the Inbox for received mail, you should create a folder _______.
under the Inbox
This helps in organizing received mail effectively.
True or False: You can create a folder under the Sent Items to sort sent mail into.
True
This is a recommended practice for better email management.
What is the first action when creating a new folder using the ribbon method?
Press Alt + O then N
This opens a dialog where you can name the new folder.
How do you move items between folders?
Select the item(s), then press control+shift+v. A dialog appears to select the folder to move the item(s) to and press enter.
What does the move items dialog include?
It includes a ‘new’ button to create a new folder.
How do you create a new folder and move an item to it in one step?
Select the item, then press control+shift+v. Use arrow keys to select the parent folder, press alt+n to activate the new button, type a name for the folder, and press enter twice.
What are the steps to confirm moving the item after creating a new folder?
Press enter twice: first to create the folder, and second to confirm moving the item.
What is another way to move a message between folders?
Use the context menu by pressing the Application key and then press m to select ‘Move’.
What can rules in Outlook help with?
Sort mail as it arrives
Rules allow emails to be moved into folders based on keywords or participants.
What is an example of a folder that might be created using rules?
Family folder
Emails from family can be sorted into a designated folder.
What is the first step to create a rule in Outlook?
Select a message to move
This message is usually from a specific sender or contains certain keywords.
What key opens the context menu to create a rule?
Application key
This key is pressed after selecting a message.
What are the four options available in the ‘Rules’ sub-menu?
- Always move messages from sender name
- Always move messages to recipient name
- Create rule (U)
- Manage rules and alerts (L)
These options help configure how messages are processed.
What does the ‘Create rule’ option do?
Brings up a dialog to create a new rule
This allows users to set specific criteria for sorting emails.
What is the function of the ‘Subject contains’ option in rule creation?
Filters messages based on words likely to appear in the subject
Users can specify keywords to match email subjects.
What should be included in the edit box for the ‘Subject contains’ option?
Words likely to appear in all related messages
For example, using ‘[NVDA]’ for emails from the NVDA mailing list.
What are the three options for actions after setting criteria?
- Display in the New Item Alert window
- Play a selected sound
- Move the item to folder
These actions determine how Outlook will handle matching messages.
What is the New Item Alert window?
A dialog that appears notifying of new mail matching a rule
It is different from the regular new mail notification.
