Midterm (Ch 1-5) Flashcards

(113 cards)

1
Q

Organizational effectiveness

A

An ideal state in which the organization:

Has a good fit with its external environment (open system)

Effectively transforms inputs to outputs (human capital)

Satisfies the needs of key stakeholders

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2
Q

Organizations as Open Systems

A

Open systems: The view that
organizations depend on
the external environment for
resources, affect that environment through their output, and
consist of internal subsystems
that transform inputs to outputs.

Inputs –> Feedback —> Outputs

Organizations have numerous subsystems (departments, teams, technological processes, etc.) that transform the incoming resources
into outputs that are returned to the external environment.

INPUTS
*Raw materials
* Human resources
* Information
* Financial resources
* Equipment

OUTPUTS
* Products/services
* Shareholder dividends
* Community support
* Waste/pollution

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3
Q

Human Capital as the Organization’s
Competitive Advantage

A

The most important ingredient in the organization’s process
of transforming inputs to outputs

Human capital is:
Essential for survival/success, difficult to find/copy/replace with technology
Human capital improves the organizational effectiveness:
- Directly improves individual behaviour and performance
- Performing diverse tasks in unfamiliar situations
- Company’s investment in employees motivates them

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4
Q

Corporate Social Responsibility (CSR)

A

Activities intended to benefit society and the environment beyond the firm’s immediate financial interests or legal obligation

Triple-bottom-line philosophy:

  • Economic (aim to survive and be profitable in the marketplace)
  • Society (intend to maintain or
    improve conditions for society)
  • Environment

The emerging evidence is that companies with a positive CSR reputation tend to have better financial performance, more loyal employees, and better relations with customers, job applicants, and other stakeholders

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5
Q

Organizational Behaviour Anchors (5)

A

Systematic research anchor:
A key feature of OB knowledge is that it should be based on systematic research:
forming research questions, systematically collecting data, and testing hypotheses against these data

Practical orientation anchor:
- Ensure that OB theories are useful in organizations.
- The true “impact” of an OB theory is how well it finds its way into organizational life and becomes a valuable asset for improving the organization’s effectiveness.

Multidisciplinary anchor:
the field should welcome theories and knowledge from disciplines other than its own

Contingency anchor:
- The effect of one variable on another variable often
depends on the characteristics of the situation or people involved
- A single outcome or solution rarely exists; a particular action may have different consequences under different conditions (e.g. the success of remote work depends on specific characteristics of
the employee, job, and organization)

Multiple levels of analysis anchor:
- Organizational behaviour recognizes that what goes on in organizations can be placed into three levels of analysis: individual, team (including interpersonal), and organization

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6
Q

Inclusive Workplace: Surface-level diversity

A

The observable demographic or
physiological differences in
people, such as their race,
ethnicity, gender, age, and
physical disabilities.

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7
Q

Inclusive Workplace: Deep-level diversity

A

Differences in the psychological characteristics of employees, including personalities,
beliefs, values, and attitudes.

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8
Q

Workplace Diversity Benefits and Challenges

A

Benefits of diversity:
- Better decisions, employee attitudes, team performance
- More team creativity, better decisions in complex situations
- Better representation of community needs
- Moral/legal imperative (A moral imperative is a strongly-felt principle that compels that person to act)

Challenges of Diversity:
- Team take longer to perform effectively together (communication problems)
- Higher dysfunctional conflict (behaviour such as aggression, hostility, or lack of respect toward others),
- Lower info sharing and morale

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9
Q

Work-Life Integration

A
  • The degree to which individuals effectively participate in their diverse responsibilities, both at work and in their personal lives, while experiencing minimal conflict between these different life domains.
  • This phrase has replaced
    work–life balance, which
    incorrectly implies that
    work and non-work roles
    are completely separate and opposing partitions
  • PROBLEM: work-life conflict - the heavy demands of one role deplete personal resources, which starve other roles.
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10
Q

Practicing work-life integration

A
  • Literally integrate two
    or more roles (e.g. conduct
    meetings during an exercise or walk, On-site child care)
  • Flexible work scheduling
  • Make sure your job, family life, sports activities, are roughly consistent with your personality and values
  • Boundary management (disconnecting from work)
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11
Q

Remote Work Benefits and Risks

A

Benefits:
- Better work-life integration
- Valued job benefit, less turnover (leaving job)
- Higher productivity
- Better for environment
- Lower corporate costs

Disadvantages:
- More social isolation
- Less informal communication
- Lower team cohesion
- Weaker organizational culture

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12
Q

Employment Relationships (3) & their consequences

A

Direct employment:
- Employee working directly with employer
- This relationship
assumes continuous employment (lifetime employment, in
rare cases), usually with expectations of career advancement and the organization’s investment in the employee’s
skills
Adv: higher work quality, innovation, and agility
Disadv: lower job satisfaction, commitment when working with indirect workers

Indirect employment:
- Outsourced or agency work (sometimes cheap labour in 3rd world countries)
Disadv: Lower job satisfaction than other employment types

Contract employment:
- “Self-employed”, “Freelancer”
- A self-employed contractor an
independent organization that provides services to a client
organization.

indirect employment and self-employed contract work are the fastest growing work relationships.

Teams with direct and indirect workers:
- Weaker social networks, less information sharing

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13
Q

MARS Model: Employee Motivation (3 internal forces)

A

The 3 Internal forces that affect a person’s voluntary choice of behaviour:

1) Direction:
- The path along which people steer their effort.
- In other words, motivation is goal-directed, not random.
- People have choices about what they are trying to achieve and at what level of quality, quantity, and so forth.
E.g. They are motivated to arrive at work on time, finish a project
a few hours early, or aim for many other targets.

2) Intensity:
- The amount of effort allocated to the goal.
- How much people push themselves to complete a task.
e.g. Two employees might be motivated to finish their project within the next few hours (direction), but only one of them puts forth enough effort (intensity) to achieve this goal.

3) Persistence:
- The length of time that the individual continues to exert effort
toward an objective.
- Employees sustain their effort until they reach their goal or give up beforehand.

To help remember these three elements of motivation,
consider the metaphor of driving a car in which the thrust of
the engine is your effort. Direction refers to where you steer
the car, intensity is how much you put your foot down on the
gas pedal, and persistence is for how long you drive toward
your destination.

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14
Q

MARS Model: Employee Ability

A

Natural aptitudes (the natural talents that help employees
learn specific tasks more quickly and perform them better) and learned capabilities (the skills and knowledge that people acquire, such as through training, practice, and other forms of learning) required to successfully complete a task

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15
Q

MARS Model: Employee Ability (Person-job matching: 3 strategies)

A

Person-job matching:
- The challenge to match a person’s abilities with the job’s requirements because a good match tends to increase employee performance and well-being.

3 Strategies:

1) Selecting
- Select applicants who already demonstrate the required abilities
- Companies ask applicants to perform work samples, provide references for checking their past performance, and complete various selection tests

2) Developing
- Train employees who lack specific knowledge or skills needed for the job

3) Redesigning
- Re-design the job so that employees are given tasks only within their current abilities.
- E.g. a complex task might
be simplified—some aspects of the work are transferred to others—so a new employee is only assigned tasks that they are currently able to perform.
- As the employee becomes more competent at these tasks, other tasks are added back into the job.

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16
Q

MARS Model: Employee Role Perceptions Definition

A
  • The degree to which a person
    understands the job duties
    assigned to or expected
    of them
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17
Q

MARS Model: Employee Role Perceptions (Definition and 3 forms of role clarity)

A

Role perceptions: the degree to which a person understands the job duties assigned to or expected
of them

Forms of Role Clarity:

1) Clear duties:
- Employees understanding the specific duties or consequences for which they are accountable
- Employees are occasionally evaluated on job duties they were never told was within their zone of
responsibility

2) Clear task priority
- Employees understanding the priority of their various tasks and performance expectations (quantity vs quality)
- Role clarity in the form of task priorities also exists in the dilemma of allocating personal time and resources (e.g. how much time managers should devote to coaching employees versus meeting with clients)

3) Preferred procedures
- Understanding the preferred behaviours or procedures for accomplishing tasks.
- Role ambiguity exists
when an employee knows two or three ways to perform a task, but misunderstands which of these the company prefers

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18
Q

MARS Model: Employee Role Perceptions (Consequences of clear vs ambiguous role perceptions)

A

Clear role perceptions:
- Employees perform work more accurately and efficiently
- Motivates employees because they
have a higher belief that their effort will produce the expected
outcomes.
- Essential for coordination with co-workers and other stakeholders

Ambiguous role perceptions:
- Employees waste considerable
time and energy by performing the wrong tasks or the right
tasks in the wrong way

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19
Q

MARS Model: Situational Factors (Constraints/facilitators & Cues)

A

Situational Factors:
- Conditions beyond people’s short-term control that constrain or facilitate behaviour

Constraints/facilitators:
- Employees who are motivated, skilled, and know their role
obligations will nevertheless perform poorly if they lack time,
budget, physical work facilities, and other resources.

Cues:
The work environment provides cues to guide and motivate people. E.g. companies install
barriers and warning signs in dangerous areas (cue employees to
avoid the nearby hazards)

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20
Q

Types of Individual Behaviours (2)

A

1) Task Performance:
- Voluntary goal-directed behaviours
- 3 types: Proficient, adaptive, proactive

2) Organizational citizenship behaviours (OCBs):
- Various forms of cooperation and
helpfulness to others that sup-
port the organization’s social
and psychological context.
- Some OCBs are directed toward
individuals (e.g. assisting co-workers with their work problems)
- Other OCBs represent cooperation and helpfulness toward
the organization (e.g. the company’s public image)
- Some organizational citizenship behaviours are discretionary (employees don’t have to perform them), other OCBs are job requirements even if they aren’t explicitly stated in job descriptions.

NEGATIVE CONSEQUENCES of performing OCBs:
- They take time and energy away from performing tasks, so employees who give more attention to OCBs risk lower career success in companies that reward task performance.
- Employees who frequently perform OCBs tend to have higher work–family conflict because of the
amount of time required for these activities

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21
Q

Presenteeism

A
  • Showing up for work when unwell, injured, preoccupied by personal problems, or faced with dangerous conditions getting to
    work
  • Employees who show up for work when they should be absent tend to be less productive and may reduce the productivity of co-workers.
  • They may also worsen their own health and spread disease to co-workers.
  • More common among employees with low
    job security (such as new and temporary staff), employees who
    lack sick leave pay or similar financial buffers, and those whose
    absence would immediately affect many people.
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22
Q

Five-Factor (CANOE) Personality and Individual Behaviour (Type of performance –> Relevant Personality Dimension)

A

Proficient task performance –> Conscientiousness, extraversion

Adaptive task performance –> emotional stability, extraversion (assertiveness), openness to experience

Proactive task performance –>
extraversion (assertiveness), openness to experience

Organizational citizenship (cooperative,
sensitive, flexible, and supportive) –> Conscientiousness, Agreeableness

Counterproductive work behaviours –> Lower Conscientiousness, agreeableness = more CWB,

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23
Q

CANOE and Work Performance Predictors

A
  • Effective leaders, salespeople are somewhat more extraverted
  • Openness to experience may predict a creative work performance
  • Conscientiousness is a weak predictor of adaptive, proactive performance
  • Agreeableness:
    -Predicts team member, customer service performance
    • Weak predictor of proficient, proactive performance
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24
Q

Five Factor Model Issues (4)

A

1) Higher big five scores aren’t always better
E.g. Employees with moderate extraversion perform
better in sales jobs than those with high or low extraversion.

2) Specific traits may predict better than their overall Big Five factor:
E.g. The specific extra-
version traits of assertiveness and positive emotionality predict proficient task performance better than the overall extraversion factor.

3) Personality isn’t static
- Personality can shift when the individual’s environment changes
significantly over a long time, such as when moving to a different culture or working in a job for many years.

4) The five-factor model doesn’t cover all personality concepts
E.g. needs and motives

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25
The Dark Triad
Machiavellianism - Strong motivation to get what one wants at the expense of others - Believe that deceit is natural and acceptable to achieve goals - Take pleasure in misleading, outwitting, controlling others - Seldom empathize with or trust coworkers Narcissism - Obsessive belief in one's own superiority, entitlement - Excessive need for attention - Intensely envious Psychopathy - Social predators: ruthlessly dominate and manipulate others - Mask of psychopathy: superficial charm, but selfish self-promoters - Engage in antisocial, impulsive, and often fraudulent thrill-seeking behaviour
26
Dark Triad and Workplace Behaviour (Consequences/Benefits)
The dark triad predicts counterproductive work behaviours, but not as well as do the specific Big Five factors of low agreeableness and low conscientiousness. Consequences: Dark triad traits predict: - Bullying and other forms of workplace aggression - Serious white-collar crime behaviour - Decisions that produce poorer absolute and risk adjusted investment return - Those with high psychopathy take excessive risks due to their overconfidence and disregard for consequences. Benefits: - They have a manipulative political skill, which some supervisors rate favourably in employee performance. - Being manipulative also occasionally helps employees move into more powerful positions in informal employee networks.
27
Myers-Briggs Type Indicator (MBTI)
Is an instrument designed to measure the elements of Jungian personality theory, particularly preferences regarding perceiving and judging information. THE PERCEIVING FUNCTION—how people prefer to gather information—occurs through two competing orientations: sensing (S) and intuition (N): - Sensing: involves perceiving information directly through the five senses; it relies on an organized structure to acquire factual and preferably quantitative details. - Intuition: Relies more on insight and subjective experience to see relationships among variables. Sensing types focus on the here and now, whereas intuitive types focus more on future possibilities. THE JUDGING FUNCTION—how people prefer making decisions based on what they have perceived—consists of two competing processes: thinking (T) and feeling (F). People with a thinking orientation rely on rational cause–effect logic and systematic data collection to make decisions.
28
MBTI Benefits and Drawbacks
Benefits: - MBTI takes a neutral or balanced approach by recognizing both the strengths and limitations of each personality type in different situations. - Improves self-awareness and mutual understanding - It's the most widely studied measure of cognitive style in management research - The most popular personality test for career counselling and executive coaching Drawbacks: - Usually a poor predictor of job performance and - Is generally not recommended for employment selection or promotion decisions. - MBTI can potentially identify employees who prefer face-to-face versus remote teamwork, but it does not predict how well a team develops. - Has questionable value in predicting leadership effectiveness.
29
Jungian & Myers-Briggs Types
GETTING ENERGY: Extraversion (E) *Talkative *Externally-focused *Assertive Introversion (I) * Quiet * Internally- focused * Abstract PERCEIVING INFORMATION: Sensing (S) *Concrete *Realistic *Practical Intuitive (N) * Imaginative * Future-focused * Abstract MAKING DECISIONS: Thinking (T) * Logical *Objective * Impersonal Feeling (F) *Empathetic *Caring *Emotion-focused ORIENTING TO THE EXTERNAL WORLD: Judging (J) *Organized *Schedule-oriented *Closure-focused Perceiving (P) * Spontaneous * Adaptable * Opportunity-focused
30
Values in the Workplace & Values System Definition
Stable, evaluative beliefs that guide our preferences: * Define right/wrong, good/bad – what we “ought” to do. * Direct our motivation, potentially decisions/behaviour. Values system – a person’s hierarchy of values. Compared with personality, values are: * Evaluative (not descriptive). * May conflict strongly with each other. * Affected more by nurture than nature.
31
Schwartz’s Values Model
57 values clustered into 10 categories (The 10 categories include universal- ism, benevolence, tradition, conformity, security, power, achievement, hedonism, stimulation, and self-direction) further clustered into four quadrants: * Openness to change - motivated to pursue innovative ways * Conservation - motivated to preserve the status quo * Self-enhancement - motivated by self-interest * Self-transcendence - motivated to promote welfare of others and nature
32
How Values Influence Decisions and Behaviour
1. Values affect the relative attractiveness of choices: - Our decisions are guided by personal values because those values generate positive or negative feelings (valences) toward the available choices. - We experience more positive feelings toward choices that are aligned with our values and negative feelings toward alternatives that are contrary to our values. 2. Values frame our perceptions of reality: - We are constantly bombarded with stimuli from our surroundings. - Personal values influence whether we notice something as well as how we interpret it - Our decisions and actions are affected by how we perceive those situations. 3. Values motivate us to act consistently with self-concept and public image: - If achievement is a key feature of your self-view and public image, then you are motivated to act in ways that are consistent with that value. - The more clearly a behaviour is aligned with a specific value that identifies us, the more motivated we are to engage in that behaviour.
33
Values Congruence and its Importance
Similarity of a person’s values hierarchy to another source. Importance of values congruence: * Team values congruence—higher team cohesion and performance. * Person–organization values congruence—higher job satisfaction, loyalty, and organizational citizenship, lower stress and turnover.
34
Ethical Values and Behaviour (4 principles)
Ethics: study of moral principles and values, whether actions are right or wrong, outcomes are good or bad. Four ethical principles: 1. Utilitarianism. - Greatest good for the greatest number. - We should choose the option that provides the highest degree of satisfaction to those affected - One problem is that utilitarianism requires a cost–benefit analysis, yet many outcomes aren’t measurable. 2. Individual rights. - Everyone has the same natural rights - The individual rights principle extends beyond legal rights to human rights that everyone is granted as a moral norm of society. - One problem with this principle is that some individual rights may conflict with others. 3. Distributive justice. - Benefits and burdens should be the same or proportional. - The main problem with the distributive justice principle is that it is difficult to agree on who is “similar” and what factors are relevant. 4. Ethic of care. - Moral obligation to help others. - Ethic of care includes being attentive to others’ needs, using one’s abilities to give care to others, and being responsive to (having empathy for) the person receiving care.
35
Moral Intensity and Ethical Conduct
The degree that an issue demands the application of ethical principles. Moral intensity higher when: * Decision has substantially good or bad consequences. * High agreement among others that outcomes are good-bad (not diverse beliefs). * High probability that good-bad outcomes will occur from the decision. * Many people will be affected by the decision.
36
Moral Sensitivity and Ethical Conduct
A person’s ability to detect a moral dilemma and estimate its relative importance. Moral sensitivity is higher in people with: * Expertise/knowledge of prescriptive norms and rules. * Past experience with specific moral dilemmas. * More empathy. * A self-view as an ethical person. * Mindfulness (A person’s receptive and impartial attention to and awareness of the present situation as well as to one’s own thoughts and emotions in that moment.)
37
Supporting Ethical Behaviour
- Corporate code of ethics - Educate and test employee’s ethical knowledge (Many large firms have annual quizzes) - Systems for communicating/investigating wrongdoing - Ethical culture and ethical leadership
38
Values Across Cultures: Individualism
The degree to which people value personal freedom, self-sufficiency, control over themselves, being appreciated for unique qualities High: Canada, United States, Chile, South Africa Medium: Japan, Denmark Low: Taiwan, Venezuela
39
Values Across Cultures: Collectivism
The degree to which people value their group membership and harmonious relationships within the group High: Israel, Taiwan Medium: India, Denmark Low: Canada, United States, Germany, Japan
40
Values Across Cultures: Power Distance
High power distance * Value obedience to authority * Comfortable receiving commands from superiors * Prefer formal rules and authority to resolve conflicts Low power distance * Expect relatively equal power sharing * View relationship with boss as interdependence, not dependence High: India, Malaysia Medium: Canada, United States, Japan Low: Denmark, Israel
41
Values Across Cultures: Uncertainty Avoidance
High uncertainty avoidance * Feel threatened by ambiguity and uncertainty * Value structured situations and direct communication Low uncertainty avoidance * Tolerate ambiguity and uncertainty High: Belgium, Greece Medium: Canada, United States, Norway Low: Denmark, Singapore
42
Values Across Cultures: Achievement-Nurturing
High achievement orientation * Assertiveness * Competitiveness * Materialism High nurturing orientation * Value relationships * Focus on human interaction High: Austria, Japan Medium: Canada, United States, Brazil Low: Sweden, Netherlands
43
Cultural Diversity within Canada
Deep-level diversity across ethnic and regional groups Compared to Francophones tend to: * Have less deference to authority * less accepting of Canada’s military activities abroad *More tolerance and morally permissive views regarding marriage, sexual activity, and non-married parenthood Indigenous Canadians * High collectivism * Low power distance: Indigenous communities place a high priority on consensus and thereby reduce the leader’s control over group decisions. * Non-interference: displeasure is not typically displayed by explicit and open disapproval of another’s actions. * Natural time orientation: tend to view time as less structured than in European cultures Personal values/traits vary across Canadian regions Regional variations seem to be caused by: * regional institutions (local government, education, religions) * regional migration
44
Canadian vs American Values
Canadians tend to: - Have higher moral permissiveness - Encourage more collective rights - Have less affiliation with religious institutions, separation from policy - Have less deference (humble submission and respect) to patriarchal authority Americans tend to: - Have lower moral permissiveness Encourage more individual rights - Have more affiliation with religious institutions, involvement in policy - Have more deference to patriarchal authority
45
Self-Concept Defined
Our self-beliefs and self- evaluations. We compare situations with our current (perceived self) and desired (ideal self). Three levels of self-concept: individual, relational, collective.
46
Self-Concept Model: Four Selves
Social self, self-enhancement, self-evaluation, self-verification
47
Self-Concept Characteristics (3 Cs)
Complexity * Number of distinct/important identities people perceive about themselves. * People have multiple self-concepts. - People are generally motivated to increase their complexity (called self-expansion) as they seek out new opportunities and social connections. * Higher complexity when selves are separate (not similar). - Complexity is higher when the multiple identities have a low correlation with each other, such as when they apply to fairly distinct spheres of life Consistency * Multiple selves require similar personality attributes. * Self-views are compatible with actual attributes. * High consistency exists when the individual’s personal attributes are compatible with their various self- views, and when those self-views are compatible with each other. * Low consistency occurs when some self-views require personal attributes that conflict with attributes required for other self-views Clarity. * Self-concept is clear, confidently defined, and stable. * Clarity increases with age and high consistency.
48
Outcomes of Self-Concept Characteristics
People have better well-being with: * Multiple selves (complexity). * High-consistency selves. * Well-established selves (clarity). Effects on individual behaviour and performance: * High self-concept complexity – more adaptive, more diverse networks, more stressful, more resources needed to maintain several identities. * Less complex selves – more investment in fewer roles, which may lead to higher performance. * High self-concept clarity – better performance, leadership, career development, less threatened by conflict. * But very high clarity may cause role inflexibility.
49
Self-Concept: Self-Enhancement
Drive to promote and protect a positive self-view. * Competent, attractive, lucky, ethical, valued. * Evident in common and important situations. Self-enhancement outcomes. * Better mental and physical health. * Higher motivation due to “can-do” beliefs. * Riskier decisions, inflated perceived personal causation, slower to recognize mistakes.
50
Self-Concept: Self-Verification
Motivation to confirm and maintain our self-concept: Stabilizes our self-concept. * We communicate self-concept to others. * We seek confirming feedback. Self-verification outcomes: * Affects perceptions -- selective attention. * Dismiss feedback contrary to self-concept. * Motivated to interact with those who affirm our self-view.
51
Self-Concept: Self-Evaluation
Self-esteem. * Extent to which people like, respect, and are satisfied with themselves. * High self-esteem: less influenced by others, more persistent, more logical thinking. Self-efficacy. * Belief that we can successfully perform a task (MARS factors). * General self-efficacy, “can-do” belief across situations. Locus of control. * General belief about personal control over life events. * Higher self-evaluation with internal locus of control.
52
Self-Concept: Social Self
Opposing motives: * Need to be distinctive and unique (personal identity) * Need for inclusion and assimilation with others (social identity). Social identity theory - We define ourselves by groups we are easily identified with, that have high status, and our minority status in a situation - The group’s status is another important social identity factor because association with the group makes us feel better about ourselves (i.e., self-enhancement).
53
Perception and Selective Attention + Biases
Perception: the process of receiving information about and making sense of the world around us. Selective attention: selecting versus ignoring sensory information. * Affected by characteristics of perceiver and object perceived. * Emotional markers are assigned to selected information. Selective attention biases. * Assumptions and expectations. * Confirmation bias: The process of screening out information that is contrary to our values and assumptions, and to more readily accept confirming information.
54
Perceptual Organization and Interpretation
Perceptual grouping processes reduce information volume and complexity. Categorical thinking: organizing people or things into preconceived categories that are stored in our long-term memory. Perceptual grouping principles: * Similarity or proximity. * Closure: filling in missing pieces. * Perceiving patterns/trends Interpreting incoming information: * Emotional markers automatically evaluate information.
55
Mental Models in Perceptions
Knowledge structures that we develop to describe, explain, and predict the world around us. * Visual: image road maps. * Relational: cause–effect (e.g. what happens when we submit an assignment late. * Important for sense-making. Problem: Mental models make it difficult to see the world in different ways. * Need to constantly question our mental models and be more aware of our assumptions, which are often based on mental models
56
Stereotyping and Why People do it
Assigning traits to people based on their membership in social categories. * Kernels of truth, but embellished, distorted, supplemented. Why people stereotype: * Categorical thinking:By viewing someone (including yourself) as a Nova Scotian, for example, you remove that person’s individuality and, instead, see them as a prototypical representative of the group called Nova Scotians. * Fulfills drive to comprehend and predict others’ behaviour. * Supports self-enhancement and social identity.
57
Explanation for Stereotyping
Social identity and self-enhancement reinforce stereotyping through: * Categorization: categorize people into groups. * Homogenization: assign similar traits within a group; different traits to other groups. * Differentiation: assign more favourable attributes to our groups; less favourable to other groups.
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Problems with Stereotyping
Problems with stereotyping: * Inaccurate description of most members. * Stereotype threat: An individual’s concern about confirming a negative stereotype about their group. * Foundation of systemic and intentional discrimination. Overcoming stereotype biases: * Difficult to prevent stereotype activation. * Possible to minimize stereotype application.
59
Attribution Theory
The perceptual process of deciding whether an observed behaviour or event is caused mainly by internal or external factors. Internal Attribution: * Perceiving that behaviour/event is caused mainly by the person. External Attribution: * Perceiving that behaviour/event is caused mainly by factors beyond the person’s control.
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Attribution Rules
People rely on the three attribution rules—CONSISTENCY, DISTINCTIVENESS, CONSENSUS—to decide whether another individual’s behaviour and performance are caused mainly by personal characteristics or by situational influences To help explain how these three attribution rules operate, imagine a situation in which an employee is making poor-quality products on a particular machine. We would probably conclude that the employee lacks skill or motivation (an internal attribution) if the employee consistently makes poor-quality products on this machine (high consistency), the employee makes poor-quality products on other machines (low distinctiveness), and other employees make good-quality products on this machine (low consensus). In contrast, we would believe something is wrong with the machine (an external attribution) if the employee consistently makes poor-quality products on this machine (high consistency), the employee makes good-quality products on other machines (high distinctiveness), and other employees make poor-quality products on this machine (high consensus).
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Attribution Outcomes and Errors
Importance of the attribution process: * Improves our mental model of causation. * We respond differently to attributions of our own behaviour and performance. Self-serving bias: * Attributing our failures to external causes, our successes to internal causes. * Due to self-enhancement process ( the tendency to attribute positive qualities to one's self and take credit for one's successes) Fundamental attribution error (correspondence bias): * Tendency to overemphasize internal causes of others’ actions. * Difficult to see external causes of other’s’ behaviour. * Fairly modest error effect ( the impact of errors or mistakes in various contexts, such as research, data analysis, decision-making, or software development)
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Self-Fulfilling Prophecy and Cycle
Self-fulfilling prophecy: The perceptual process in which our expectations about another person cause that person to act more consistently with those expectations Self-fulfilling prophecy cycle: 1. Supervisor forms expectations about the employee 2. Supervisor’s expectations affect their behaviour toward the employee 3. Supervisor’s behaviour affects the employee’s ability and motivation (self-confidence) 4. Employee’s behaviour becomes more consistent with the supervisor’s initial expectations
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Contingencies of Self-Fulfilling Prophecy
Self-fulfilling prophecy effect is strongest: * At the beginning of the relationship. * When several people hold same expectations. * When employee has low achievement. - Leaders need to develop and maintain a positive, yet realistic, expectation toward all employees. Minimizing self-fulfilling prophecy error: * Awareness has minimal effect on reducing this bias. * Supporting/learning organizational culture. * Hiring supervisors who are inherently optimistic toward staff.
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Other Perceptual Effects
Halo effect: * General impression of person from one trait affects perception of person’s other traits. False-consensus effect: * Overestimate extent that others share our beliefs or traits. Recency effect: * Most recent information dominates our perceptions. Primacy effect: * Quickly form opinion of others based on first information received about them
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Improving Perceptions
Awareness of perceptual biases. * Problems: reinforces stereotypes, limited effect on prejudice. Improving self-awareness. * Implicit association test and Johari Window (A model of self-awareness and mutual understanding with others that advocates disclosure and feedback to increase our open area and reduce the blind, hidden, and unknown areas) * Problems: (a) difficult to avoid implicit bias activation, (b) Perceptual bias self-awareness can cause people to become more sensitized and self-conscious when interacting with people who are the target of that bias. Meaningful interaction. * People work together on valued activities. * Based on contact hypothesis. - Interaction reduces perceptual bias of others. * Improves empathy. - Understanding and being sensitive to the feelings, thoughts, and situations of others.
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Global Mindset Abilities
Global mindset refers to an individual’s ability to perceive, know about, and process information across cultures. 1. Adopting a global perspective. - A global mindset increases as the individual acquires more of a global than a local frame of reference about their business and its environment. 2. Empathizing and acting effectively across cultures Understanding the perceptions and emotions of co-workers from other cultures in various situations. 3. Processing complex information about novel environments. - This calls for a capacity to cognitively receive and analyze large volumes of information in these new and diverse situations. 4. Developing new multilevel mental models - the capacity to quickly develop useful mental models of situations, particularly at both a local and global level of analysis.
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Developing a Global Mindset
Begins with self-awareness. Compare own mental models with those of people from other cultures/regions. Develop better knowledge of people and cultures,preferably through immersion.
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Emotions Defined
Psychological, behavioural, and physiological episodes that create a state of readiness. * Emotions are experiences -They represent changes in our physiological state (e.g., blood pressure, heart rate), psychological state (e.g., thought process), and behaviour (e.g., facial expression) * Brief episodes * Subtle, mostly non conscious * Emotions motivate, put us in a state of readiness * Emotions are directed toward someone or something. * This differs from moods, which are not directed toward anything in particular and tend to be longer term background emotional states.
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Attitudes versus Emotions
Attitudes: * Cluster of beliefs, feelings, behavioural intentions. * Judgments with conscious reasoning. * More stable over time. Emotions: * Experiences related to attitude object. * Operate as events, often non-conscious. * Brief experiences.
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Attitude-Behaviour Contingencies
Beliefs-Feelings Contingencies: * Two people have the same belief but different valences about that belief. Feelings-Behavioural Intentions Contingencies: * Two people have the same feelings but form different behavioural intentions due to past experience, personality. Behavioural Intentions-Behaviour Contingencies: * Two people have same behavioural intentions, but different situation or skills enables only one of them to act.
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How Emotions Influence Attitudes and Behaviour
- Emotional markers (Our brain tags incoming sensory information based on a quick and imprecise evaluation of whether that information supports or threatens our innate drives) attach to incoming sensory information. - Emotional experiences occur when information is first received and later thinking about that information. - Feelings and beliefs are influenced by cumulative emotional episodes. Emotions influence our cognitive thinking about the attitude object. - We “listen in” on our emotions. Emotions also directly affect behaviour.
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Cognitive Dissonance
Cognitive Dissonance: Emotional response to incongruent beliefs, feelings, and behaviour. * Violates image of being rational. * Emotion motivates consistency. - Difficult to reduce dissonance by reversing decisions. - Reduce cognitive dissonance by changing beliefs and feelings. 1. Amplify or discover additional positive features of the selected alternative. 2. Amplify or discover additional problems or weaknesses with the alternatives not chosen. 3. Compensate the dissonant decision by recognizing previous consonant.
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Emotional Labour
Effort, planning and control to express organizationally desired emotions Higher in jobs requiring: * Frequent/lengthy emotion display * Variety of emotions display * Intense emotions display Emotion display norms vary across cultures * Expressed emotions discouraged: Ethiopia, Japan * Expressed emotions allowed/expected : Kuwait, Spain
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Emotion Display Norms Across Cultures
Cultural variations in emotional display norms: * Some countries/cultures strongly discourage emotional - Instead, people are expected to be subdued, have relatively monotonic voice intonation, and avoid physical movement and touching that display emotions. expression. (several countries in Asia and Africa) - In contrast, several Latin and Middle Eastern cultures allow or encourage more vivid display of emotions and expect people to act more consistently with their true emotions. * Some countries/cultures encourage open display of one’s true emotions.
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Strategies for Displaying Expected Emotions (2)
1. Consciously engage in verbal and nonverbal behaviours that represent the expected emotions. - Surface acting is faking the expected emotions. - Surface acting is stressful and difficult. 2. Regulate actual emotions (basis of deep acting). - Change the situation. - Modify the situation. - Suppress or amplify emotions. - Shift attention. - Re frame the situation.
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Emotional Intelligence (EI)
- A set of abilities to perceive and express emotion, assimilate emotion in thought, under stand and reason with emotion, and regulate emotion in oneself and others.
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EI Dimensions (4)
* Awareness of our own emotions: This is the ability to perceive and understand the meaning of our own emotions. - People with higher emotional intelligence have better awareness of their emotions and are better able to make sense of them. * Management of our own emotions: - We suppress disruptive impulses and try not to feel angry or frustrated when events go against us - Management of our own emotions involves deep acting and the associated emotion regulation practices described earlier. * Awareness of others’ emotions: - The ability to perceive and understand the emotions of other people. - It relates to empathy—having an understanding of and sensitivity to the feelings, thoughts, and situations of others * Management of others’ emotions. - managing other people’s emotions. - It includes consoling people who feel sad, emotionally inspiring team members to complete a class project on time, dissipating co-worker stress and other dysfunctional emotions that they experience.
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Emotional Intelligence Outcomes and Development
Emotional Intelligence leads to better: * teamwork. * emotional labour performance. * leadership. * decisions involving others. * creativity mindset. Developing emotional intelligence * Training, coaching, practice and feedback. * Emotional intelligence increases with age.
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EVLN: Responses to Dissatisfaction
Exit * Leaving the situation. * Quitting, transferring, being absent. * Specific “shock events” can quickly energize employees to think about and engage in exit behaviour. Voice * Changing the situation. * Problem solving, complaining. * Can be a constructive response, such as recommending ways for management to improve the situation, or it can be more confrontational, such as filing formal grievances or forming a coalition to oppose a decision. * In the extreme, some employees might engage in counterproductive behaviours to get attention and force changes in the organization Loyalty * Patiently waiting for the situation to improve Neglect * Reducing work effort/quality. * Increasing absenteeism and lateness.
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Job Satisfaction and Performance
- Happy workers are somewhat more productive workers Satisfaction-performance relationship isn’t stronger because: * General attitudes are poor predictors of specific behaviours * Low employee control over performance * Reverse causation (performance causes satisfaction), but performance often isn’t rewarded.
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Service Profit Chain Model
Job satisfaction increases customer satisfaction and profitability because: 1. Employee emotions affect customer emotions. 2. Experienced (low turnover) employees provide better service.
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Organizational Commitment (3 types)
Affective commitment: * Emotional attachment to, identification with, and involvement in an organization. * Lower turnover, higher motivation and organizational citizenship. Continuance commitment: * Calculative attachment. * Leaving is difficult: (a) due to social/economic loss or (b) lack of alternative employment. * Lower turnover, performance, organizational citizenship, cooperation. Normative commitment: * Felt obligation or moral duty to the organization. * Applies norm of reciprocity (a natural human motivation to support, contribute, and otherwise “pay back” the organization because it has invested in and supported the employee)
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Building Affective Commitment
Justice and support: * Support organizational justice and employee well-being. Shared values. * Employees believe their values are congruent with firm’s values. Trust: * Positive expectations toward another person in situations involving risk. * Employees trust management when management trusts employees. Organizational comprehension. * How well employees understand the organization. * Need a clear mental model of organization to identify with it. Employee involvement. * Psychological ownership of and social identity with the company
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What Is Stress?
- An Adaptive response to situations perceived as challenging or threatening to well-being. - Prepares us to adapt to hostile environmental conditions. EUSTRESS (a necessary part of life because it activates and motivates people to achieve goals, change their environments, and succeed in life’s challenges VERSUS DISTRESS (the degree of physiological, psychological, and behavioural deviation from healthy functioning).
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Workplace Stressors
Four most common workplace stressors: 1. Organizational constraints * This stressor includes lack of equipment, supplies, budget funding, co-worker support, information, and other resources necessary to complete the required work. * Interferes with performance, lack of control 2. Interpersonal conflict * Interferes with goals, other’s behaviour threatening * Includes psychological and sexual harassment 3. Work overload * More hours, intensive work * Work overload is evident when employees consume more of their personal time to get the job done. 4. Low task control * Workplace stress is higher when employees lack control over how and when they perform their tasks as well as over the pace of work activity.
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Individual Differences in Stress
People experience less stress and/or less negative stress outcomes when they have: 1. Better physical health – exercise, lifestyle 2. Appropriate stress coping strategies 3. Personality: lower neuroticism and higher extraversion 4. Positive self-concept
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Managing Work-Related Stress
1. Remove the stressor. - Assigning employees to jobs that match their skills and preferences, reducing excessive workplace noise, having a complaint system and taking corrective action against harassment, and giving employees more control over the work process. 2. Withdraw from the stressor. - Another strategy is to permanently or temporarily remove employees from the stressor. - Permanent withdrawal occurs when employees are transferred to jobs that are more compatible with their abilities and values. 3. Change stress perceptions. - coaching employees to improve their self-concept, personal goal setting, and self-reinforcement practices. 4. Control stress consequences. - Keeping physically fit and maintaining a healthy lifestyle 5. Receive social support.
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Motivating Employees Through Coaching
To improve employee motivation, many Canadian organizations have replaced their traditional formal performance appraisal systems with more frequent, forward-looking coaching and developmental conversations.
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Employee Motivation and Engagement
Employee motivation * The forces within a person that affect the direction, intensity (the amount of physical, cognitive, and emotional energy expended at a given moment to achieve a task or other objective) and persistence of effort (how long people sustain their effort as they move toward their goal) for voluntary behaviour. Employee Engagement * Employee’s emotional and cognitive motivation, particularly a focused, intense, persistent, and purposeful effort toward work-related goals. * It is associated with self-efficacy—the belief that you have the ability, role clarity, and resources to get the job done * Also includes a high level of absorption in the work—the experience of focusing intensely on the task with limited awareness of events beyond that work.
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Employee Drives
- Drives (also called primary needs), which we define as hardwired characteristics of the brain that attempt to keep us in balance by correcting deficiencies. - Innate and universal. - Produce emotions that energize us to take action (prime movers of behaviour).
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Employee Needs
- Goal-directed forces that people experience. - We channel emotions toward specific goals. - Goals formed by self-concept, social norms, and experience. - Individual differences (including self-concept, social norms, and past experience) in needs amplify/suppress emotions.
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Four Drive Theory
Drive to acquire: seek, acquire, control, retain objects or experiences. - It produces various needs, including achievement, competence, status, and self-esteem Drive to bond: form social relationships and develop mutual caring commitments with others. - The drive to bond motivates people to cooperate and, consequently, is essential for organizations and societies Drive to comprehend: satisfy our curiosity, know and understand ourselves and the environment. - When observing something that is inconsistent with or beyond our current knowledge, we experience a tension that motivates us to close that information gap. Drive to defend: protect ourselves physically, psychologically, and socially. - it creates a fight- or-flight response when we are confronted with threats to our physical safety, our possessions, our self-concept, our values, and the well-being of people around us.
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How Four Drives Motivate
1. Drives determine which emotions to tag to incoming sensory information. 2. Emotions become conscious experiences when sufficiently strong or conflict with each other. 3. Mental skill set relies on social norms, personal values, and experience to transform drive-based emotions into goal-directed choice and effort.
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Practical Implications of Four Drive Theory
* The best workplaces help employees fulfill all four drives. * Keep fulfillment of the four drives in balance
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Maslow’s Needs Hierarchy Theory
- Seven categories (five in a hierarchy) represent most needs. Self- actualization Esteem Belongingness Safety Physiological - Lowest unmet need is strongest until satisfied, then next higher need becomes top motivator. Model lacks empirical support. * Main problem: People have different needs hierarchies. They are not universal.
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Maslow’s Contribution to Motivation
Holistic perspective. * Recommended studying multiple needs together. Humanistic perspective. * Recognized that social dynamics, not just instinct, influence motivation. Positive perspective. * Emphasized importance of self-actualization (growth needs).
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Intrinsic and Extrinsic Motivation
Intrinsic motivation: * Fulfilling needs for competence and autonomy by engaging in the activity itself, rather than from an externally controlled outcome of that activity. Extrinsic motivation: * Occurs when people want to engage in an activity for instrumental reasons -- to receive something that is beyond their personal control. - Extrinsic motivators may undermine intrinsic motivation, but usually have minimal or no effect.
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Learned Needs Theory and 3 learned needs studied in research
Needs are learned (shaped, amplified, suppressed) through self-concept, social norms, past experience. * Training can change a person’s need strength through reinforcement and altering their self-concept. Three learned needs studied in research: * Need for achievement (nAch) – choose moderately challenging tasks, desire unambiguous feedback and recognition for their success, and prefer working alone rather than in teams. * Need for affiliation (nAff) -- seek approval from others, want to conform to others’ wishes, avoid conflict & confrontation * Need for power (nPow) –want to exercise control over others, are highly involved in team decisions, rely on persuasion, and are concerned about maintaining their leadership position.
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Expectancy Theory of Motivation
Expectancy theory: A motivation theory based on the idea that work effort is directed toward behaviours that people believe will lead to desired outcomes
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Three components of the expectancy theory model
1. E-to-P expectancy. - This is the individual’s perception that their effort will result in a specific level of performance. - In some situations, employees may believe that they can unquestionably accomplish the task. - In other situations, they expect that even their highest level of effort will not result in the desired performance level - In most cases it falls between these two extremes 2. P-to-O expectancy - This is the perceived probability that a specific behaviour or performance level will lead to a specific outcome. - In extreme cases, employees may believe that accomplishing a specific task (performance) will definitely result in a specific outcome or they may believe that successful performance will have no effect on this outcome - More often, the P-to-O expectancy falls somewhere between these two extremes. 3. Outcome valences - A valence is the anticipated satisfaction or dissatisfaction that an individual feels toward an outcome - It ranges from negative to positive. (The actual range doesn’t matter; it may be from − 1 to + 1 or from − 100 to + 100.) - Outcomes have a positive valence when they are consistent with our values and satisfy our needs; they have a negative valence when they oppose our values and inhibit need fulfillment.
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Expectancy Theory in Practice
Increasing E-to-P Expectancies. * Hire/train staff, and adjust job duties to skills. * Provide sufficient time and resources. * Provide coaching and modelling (examples of successful coworkers) to build self-efficacy. Increasing P-to-O Expectancies. * Measure performance accurately. * Explain how rewards are linked to performance. * Provide examples of coworkers rewarded for performance. Increasing Outcome Valences. * Ensure that rewards are valued. * Individualize rewards. * Minimize countervalent outcomes.
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A-B-Cs of Behaviour Modification
Antecedents: What happens before behaviour --> Behaviour: What a person says or does --> Consequences What happens after behaviour EXAMPLE: Phone makes a distinctive sound --> You check phone for new message --> New message has useful information
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Four OB Mod Consequences
Positive reinforcement: * When reinforcer is introduced, behaviour increases or is maintained. E.g. Receiving praise from co-workers is an example of positive reinforcement because the praise usually maintains or increases your likelihood of helping them in future. Punishment: * When introduced, behaviour decreases. - Most of us would consider being demoted or criticized by our co-workers as forms of punishment Extinction: * When no consequence, behaviour decreases. E.g. performance tends to decline when managers stop congratulating employees for their good work Negative reinforcement: * When consequence removed, behaviour increases. E.g. managers apply negative reinforcement when they stop criticizing employees whose substandard performance has improved.
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Social Cognitive Theory
Learning behaviour consequences: * Observe others’ consequences. * Anticipate consequences in other situations. Behaviour modelling: * Observe, model others. Self-regulation. * Intentional, purposeful action. * Set goals and standards, anticipate consequences. * Self-reinforcement.
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Effective Goal Setting Features
Specific – What, how, where, when, and with whom the task needs to be accomplished. Measurable – how much, how well, at what cost. Achievable – challenging, yet accepted (E-to-P). Relevant – within employee’s control. Time-framed – due date and when assessed. Exciting – employee commitment, not just compliance. Reviewed – feedback and recognition on goal progress and accomplishment.
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Characteristics of Effective Feedback
Specific: refers to identifiable behaviour/outcomes. Relevant: behaviour/outcomes within employee’s control. Timely: as soon as possible. Credible: trustworthy source (knowledgeable, unbiased, describe the feedback in a supportive and empathetic manner). Sufficiently frequent: more often for learners,otherwise according to task cycle
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Strengths-Based Coaching
Maximize employee potential by focusing on strengths rather than weaknesses. Strengths-based coaching process: * Employee identifies area of strength/potential. * Coach helps employee discover how to leverage strengths. * Discussion of situational barriers and solutions. Strengths-based coaching motivates because: * People seek feedback about their strengths, not flaws. * Personality, interests, preferences stabilize as an adult.
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Sources of Feedback
Nonsocial sources: * Feedback not conveyed directly by people (Example: electronic displays). Social sources: * Feedback directly from others. * Multisource feedback: full circle of people around employee. Preferred feedback source: * Use nonsocial feedback for goal progress feedback. * Use social sources for conveying positive feedback.
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Organizational Justice (3 types)
The perception that appropriate formal or informal rules have been applied to the situation 1. Distributive justice: refers to the perception that appropriate decision criteria (rules) have been applied tocalculate how various benefits and burdens are distributed. 2. Procedural justice: The perception that appropriate procedural rules have been applied throughout the decision process. 3. Interactional justice: the perception that appropriate rules have been applied in the way employees are treated throughout the decision process.
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Equity Theory
A theory explaining how people develop perceptions of fairness in the distribution and exchange of resources. - The outcome/input ratio is the value of the outcomes you receive divided by the value of the inputs you provide in the exchange relationship. - Inputs include such things as skill, effort, reputation, performance, experience, and hours worked. - Outcomes are what employees receive from the organization, such as pay, promotions, rec- ognition, interesting jobs, and opportunities to improve one’s skills and knowledge. - A central feature of equity theory is that individuals determine fairness in terms of a comparison other. - The comparison of our own outcome/input ratio with the ratio of someone else results in perceptions of equity, under- reward inequity, or overreward inequity.
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Correcting Inequity Tension
1. Reduce our inputs. 2. Increase our outcomes. 3. Increase other’s inputs. 4. Reduce other’s outputs. 5. Change our perceptions. 6. Change comparison other. 7. Leave the field.
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Procedural Justice Rules (7)
- Decision makers have no self-interest or restrictive doctrines. - Decisions consider having access to and possessing a complete set of accurate and comprehensive data - Interests of all groups affected by the outcomes considered. - Decisions and procedures are compatible with ethical principles. - Decision criteria and procedures are applied consistently. - Employees can present evidence and opinions (voice). - Questionable decisions/procedures can be appealed/overturned.
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Interactional Justice Rules
- Employees are treated in a polite manner. - Employees are treated with respect. - Employees receive thorough and well justified explanations about the decision. - Employees receive honest, candid, and timely information about the decision