Modern Technologies

Question 1

What are the types of Ad-Hoc networks? 1

Answer 1

• Open Wifi, sometimes requiring a network key to register.

- Hotspots, tethering via USB, Bluetooth or Wifi.

Question 2

What are the benefits of Ad-Hoc networks? 2

Answer 2

• Can provide internet connectivity to other devices
• Open Wifi allows connection without using up data allowance.
• Enable remote working.
• Simple and accessible anywhere connected.

Question 3

What are the main issues with Ad-Hoc networks? 3

Answer 3

-Security:
Often unencrypted. Can be easily intercepted.
-Performance:
Can slow devices and traffic, low range, weak signal.
-Network Availability:
Blackspots, poor rural coverage, poor infrastructure.

Question 4

What are the features of Cloud Storage? 4

Answer 4

-Access Rights: 
Can be managed by the owners. Can require passwords.
-Availability:
Anywhere connected, at any time.
-Sync:
Allows multiple users, offline use.
-Scalability:
Plans can easily be changed to accomodate users.

Question 5

What are the advantages of cloud storage? 5

Answer 5

• Accessed anywhere anytime when connected.
• Users can share access.
• Can be used for easy backups.
• Provider handles purchasing and maintaining servers.

Question 6

What are the disadvantages of cloud storage? 6

Answer 6

• Requires a connection.
• Slow network causes issues.
• Can be expensive.
• No control over the security or data management.

Question 7

What are the advantages of cloud computing for organisations? 7

Answer 7

• Provider maintains servers and updates apps.
• Consistent app versions and file types.
• Computers require less processing power.
• Prices are scalable.

Question 8

What online collaboration tools exist for document editing? 8

Answer 8

• Comments on documents.
• Version history/tracking on documents.
• Chat messages.
• User changes come up as suggested edits.

Question 9

What should organisations consider when buying cloud services? 9

Answer 9

• Compatability.
• Interface design and functionality.
• Suitability for the intended purpose.
• Speed of their connections.
• Hardware requirements.

Question 10

What are the features of cloud services to consider? 10

Answer 10

• Update frequency.
• Accessbility / ease of use.
• Security.
• Price.
• Storage.
• Function.

Question 11

What are the benefits of online working with cloud technology? 11

Answer 11

• Reduces processing power and storage required.
• Allows sharing across devices.
• Supports remote working.
• Simultaneous working / collaboration tools.

Question 12

What are notifcations used for in cloud technology? 12

Answer 12

• When shared files are edited.
• Alert you to who has changed what.
• Warn if you try to save to an older file version.
• Remind you of meetings and video conferences.

Question 13

What should organisations look for in a cloud storage provider? 13

Answer 13

• Are their systems compatible?
• Do they have a security policy?
• Do they have a cybersecurity policy?
• Do hey have backup and disaster policy?

Question 14

How does cloud technology impact maintenance and setup? 14

Answer 14

• Traditionally a complex, lengthy task requiring expert staff, with downtime. Not the case with cloud.
• Traditionally equipment must be ordered and built, software needs installed. Not the case with cloud.

Question 15

What performance issues does cloud technology face? 15

Answer 15

• Requires a good connection. Causes issues for remote workers.
• More taxing tasks (video editing) are better sutied to traditional computing.
• Cloud computing may not always work well wil mobile devices.

Question 16

How does modern technology impact teamworking? 16

Answer 16

• They can work 24/7/365.
• They can work flexibly and from home.
• They can have a more inclusive team.
• They can work globally as a team.

Question 17

What collaboration tools exist for modern teams? 17

Answer 17

• To-do lists.
• Shared message boards.
• Document sharing and group editing.
• Email.
• Shared online calendar.

Question 18

What are the benefits of online collaboration tools? 18

Answer 18

-Online Meeting: Enable sharing, reduce travel, records exist as evidence.
-Chat apps: Instant communication, online status, group messaging.
Collaboration tools: Can be edited by all team members, at the same time, archived versions exist.

Question 19

How are scheduling and planning tools useful? 19

Answer 19

• Allow members to suggest dates/times.
• Convinient for everyone, especially when there are many participants.
• GANTT, PERT Charts and Critical Path Diagrams give a visual understanding of project progression.

Question 20

What technology exists for communicating with stakeholders? 20

Answer 20

• Website provides product and contact info.
• Social Media is informal, has comments.
• Email is formal for specific matters.
• Voice and Video is often used to deliver training.
• Live Text Chat often linked to a site.

Question 21

When should private communication options be used? 21

Answer 21

• Email: To confirm details and send attatchments/promotional materials.
• Live Text Chat: One to one communication with the customer.
• Voice/Video: Online meetings, training, webinars.

Question 22

When shouls public communication options be used? 22

Answer 22

• Social Media: Snippets of info, needs carefully managed.
• Website: Provides detailed information.
• Voice/Video: Instructional product videos.

Question 23

What features should be present in interface design? 23

Answer 23

• Clear font.
• High contrast.
• Consistent navigation.
• Alt Text.
• Different layouts for different screens.

Question 24

What accessbility features should be present in an interface? 24

Answer 24

• Speech recognition.
• Magnifier.
• Narrator.
• High-Contrast mode.
• On screen keyboard.
• Mouse keys.

Question 25

What are the impacts of modern technologies on infrastructure to consider? 25

Answer 25

- Planning, licensing, staff. - Installation and testing. - Maintenance and updates. - Backups and security.

Question 26

What are the pros/cons of local and web platforms? 26

Answer 26

``` Local: +May run faster than web. -Only accessible on the users computer. Web: +Accessible anywhere. -Requires stable internet. +Uses existing infrastructure. -Loss of communications has a bigger impact. ```

Question 27

What are the impacts of 24/7 access on organisations? 27

Answer 27

+Access office systems anywhere, anytime. +Retailers can take orders at any time. -Workers may be pressured outside of office hours. -May need to employ night/weekend staff.

Question 28

What are the impacts of modern technology on data security for organisations? 28

Answer 28

+If a disaster takes out data at one location, other locations are still safe. -Data must be transmitted, at risk of hacking.

Question 29

What are the impacts of modern technology on remote working and collaboration? 29

Answer 29

- Allows staff to work from a location of their choosing. No office space required. Meetings must be arranged in advance. - File sharing and collaboration is helpful, but chat apps may be distracting and video conferencing may be low quality.

Question 30

What are the impacts of modern technology on accessibility and inclusivity? 30

Answer 30

- Allows teams to stay in touch. Organisations must adapt for accesibility issues by law. However, it may affect wellbeing if expected to respond to messages at late times. - Tech opens up the workforce to those with additional needs. Expands the geographical and cultural reach of an organisation.

Question 31

What are the benefits and drawbacks of remote working on individuals? 31

Answer 31

- Can choose times that suit them. Stressful work environments avoided. Commute money and time saved. - Difficult to maintain a healthy work/life balance. May be lonely. Discourages creative thinking.