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PURPOSIVE COMMUNICATION & PHYSICAL EDUCATION > Module 06: Sharpen Your Job Hunting Tools > Flashcards

Module 06: Sharpen Your Job Hunting Tools Flashcards

1
Q

What are the three (3) tools in job hunting?

A

(1) Application Letter (Your first message)
(2) Resume (Your first information)
(3) Portfolio (Your first proof)

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2
Q

This is the ultimate partner of resume. This is a sales letter. It supplements your resume.

A

Application Letter or Cover Letter

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3
Q

What is the role of your application or cover letter?

A

This expands relevant parts of your work history and qualifications.

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4
Q

This type of application letter is observed when the company actually announced a job opening in various media, such as Classified Ads, Billboards, Radio, TV, Social Media and etc.

A

Solicited Application Letter

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5
Q

This type of application letter is observed when the company did not actually post any job hiring but you are taking your chances that your qualification might fit a vacancy should there be one.

A

Unsolicited Application Letter

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6
Q

Determine if solicited or unsolicited. I am very much interested in the Boston Plant Manager’s job advertised on July 6 in The Wall Street Journal.

A

Solicited Application Letter

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7
Q

Determine if solicited or unsolicited. I saw your ad for a receptionist in yesterday’s Star Telegram and have enclosed my resume for that position.

A

Solicited Application Letter

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8
Q

Determine if solicited or unsolicited. I’m enclosing my resume in response to your July 6 advertisement for a newsletter editor. With 15 years of experience in preparing brochures, journal articles, and proposals. I think I can contribute just the skills you need.

A
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9
Q

Determine if solicited or unsolicited. If you anticipate a need for a licensed professional teacher with strong educational background and solid work experiences both local and abroad, please consider me as one of the applicants.

A

Unsolicited Application Letter

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10
Q

Determine if solicited or unsolicited. Your organization keeps coming to mind as an excellent place to work. Would you please consider me for a position in your accounting area?

A

Unsolicited Application Letter

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11
Q

What are the basic parts of an application letter?

A

(1) Dateline
(2) Inside Address
(3) Salutation
(4) Body
(5) Complimentary Close
(6) Signature

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12
Q

When writing the header or heading with personal information, what should be included?

A

FIRST NAME LAST NAME
Address Contact Number
Email (other forms of contact)

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13
Q

When writing the dateline, what are the accepted formats?

A

(1) July 04, 2021
(2) 4 July 2021

(Never used abbreviated numerals like: 7/4/2021. Europeans will read it as 7 April 2021).

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14
Q

When writing the inside address, what should be included?

A

(1) Name
(2) Position
(3) Institution
(4) Address (full address is not required)

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15
Q

When writing the salutation, what is accepted?

A

(1) Dear Mr.
(2) Dear Ms.
(3) Dear Dr.
(4) Dear Sir:
(4) Dear Sir,
(5) Dear Madam:
(6) Dear Madam,
(7) Sir:
(8) Madam:

(Always use the person’s surname. You may use the comma or the colon)

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16
Q

This part of the body is where the applicant will mention the position he/she is applying and where you found the advertisement (if solicited). He/she may also mention what made them decide to choose the company.

A

Opening Paragraph

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17
Q

This part of the body is where the applicate will state systematically why his experiences, education, knowledge and skills are a good match for the position. He may also add that he and the company will both benefit if ever he will be hired by them.

A

Middle Paragraph (s)

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18
Q

This part of the body is where the applicant will say thank you to the hiring officer for considering him. In this, he should be appreciative and leave his contact information should they wish to contact you for interview.

A

Closing Paragraph

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19
Q

What should be incorporate in the opening paragraph of the body when the application letter is solicited?

A

(1) Mention the position you are applying for
(2) Mention the source of the ad if it is a solicited cover letter.
(3) Mention the date of the ad.

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20
Q

What should be noted when writing the middle paragraph (s) of your body for your application letter?

A

(1) Number the paragraphs may vary depending on what the applicant want to include.
(2) Justify the paragraphs to make your letter neat.

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21
Q

How many spaces should the applicant place in between paragraphs?

A

Two (2) spaces

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22
Q

How many spaces should the applicant place for lines within a paragraph depending on paper size or content?

A

One (1) or 1.5 space

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23
Q

What should the applicant note when writing the closing paragraph of their body?

A

(1) Never capitalize the first letter of the second word in the complimentary close. Do not forget the comma too.
(2) Complimentary Close varies according to the tone, personality and preference of the applicant. It’s never a bad thing to opt for the traditional ones.

24
Q

The contact information should be included where?

A

(1) Heading (optional)
(2) Body of the Letter (Closing Paragraph)

25
Q

When writing the complimentary close what should the applicant take note of?

A

(1) Capitalize only the first word.
(2) Complimentary close depends on the tone and purpose of the letter.

26
Q

How many spaces should the applicant place in between the signature and the complimentary close?

A

Three (3) to Four (4) spaces

27
Q

Overall what should the applicant take note of when organizing his application letter?

A

(1) Text should be balances at the center of the paper.
(2) Blank spaces should be balanced (top, left, right, bottom)

28
Q

Among the formats, which format is the simplest?

A

Full block format

29
Q

How many spaces should the applicant place in between the dateline and the inside address?

A

Three (3) to Four (4) Spaces

30
Q

How many spaces should the applicant place in between the inside address and the salutation?

A

Two (2) Spaces

31
Q

How many spaces should the applicant place in between the salutation and the opening paragraph?

A

Two (2) Spaces

32
Q

How many spaces should the applicant place in between the closing paragraph and the complimentary close?

A

Two (2) Spaces

33
Q

This states what the employer needs to know. It is the summary of your professional self. It should be updated and tailor fitted. It can be digital and printed.

A

Resume

34
Q

The resume should be?

A

Concise, organized and relevant

35
Q

Explain the nature of resume and curriculum vitae.

A

They are not the same (they vary in length, content, and purpose)

36
Q

What should the applicant not include in his resume?

A

(1) Personal Data
(2) Character references
(3) Declaration + Signature
(4) Graph or chart for skills
(5) Hobbies or interests
(6) Elementary education
(7) Unrecognizable email addresses

37
Q

What should the applicant consider when organizing his resume?

A

It is important to note “what to put” and “how to put”

38
Q

This type of organization of ideas in one’s resume is used if you wish to focus on vertical career progression. List most recent items first. This is the most common type.

A

Chronological

39
Q

This type of organization of ideas in one’s resume is used if you wish to focus on skills and experiences. Often used if you have multiple career change or with gaps in employment history.

A

Functional

40
Q

This type of organization of ideas in one’s resume is used as a combination of both chronological and functional. In this, relevant skills are highlighted but still providing employers with chronological work history.

A

Combination

41
Q

What should be included in one’s resume?

A

(1) Name and Contact Information
(2) Education (SHS and College)
(3) Licensure or Eligibility
(4) Work experiences or exposure
(5) On the Job Training
(6) Relevant Skills

42
Q

What should the applicant take note of when writing the name and contact information?

A

(1) Professional title is optional (depending on the relevance)
(2) No need to put the full address for privacy
(2) Use professional sounding email.

43
Q

What should the applicant take note of when writing the education part?

A

(1) Observe reverse chronological.
(2) You may rearrange in order of major, school, period, etc. but observe consistency.

44
Q

What should the applicant take note of when writing his licensure or eligibility?

A

(1) You may highlight the institution or the license or eligibility.
(2) Whatever order you wish to highlight, ensure that all entries have the same pattern.

45
Q

What should the applicant take note of when writing his work experiences?

A

(1) Be consistent. Decide on a pattern for all entries.
(2) You may begin with an action word. If you wish to use a past form or ing form, make sure it is the same for all entries.
(3) Full date is not required; month or year will do.

46
Q

What should the applicant take note of when writing his on the job training or internship?

A

(1) Including your OJT or internship will be helpful for fresh graduates.
(2) But, may not necessarily be helpful for applicants with vast experiences.

47
Q

What should the applicant take note of when writing his skills?

A

(1) No need to include all skills, include only what is relevant.
(2) Categorizing your skills is a good technique to present them orderly. You may develop your own categories.
(3) Do not confuse hobbies or talents with skills.

48
Q

What should an applicant consider when preparing his overall resume?

A

(1) Resume is ideally 1 page to 3 pages depending on experiences.
(2) No weird fonts. Use the simple ones yet professional-looking.
(3) Use a smart-looking photo. Not a selfie!
(4) Photocopy is not recommended for hard copies.
PDF is highly encouraged for soft copies.
(5) Check spelling and grammar.
(6) Do not lie.

49
Q

This is a documentation of your pertinent documents related to work such as diploma, transcript of record, government mandatory requirements, license, training certificates of employment, recommendation letter and etc.

A

Work Portfolio A

50
Q

What are the files from school that should be incorporated in your portfolio?

A

(1) Diploma
(2) Transcript of records
(3) Training certificates

51
Q

What are the government files that should be incorporated in your portfolio?

A

(1) PRC/Bar/CS License
(2) SSS/GSIS
(3) Philhealth
(4) Pag-ibig
(5) BIR Tin
(6) NBI Clearance
(7) Driver’s License

52
Q

What are the files from work that should be incorporated in your portfolio?

A

(1) Certificate of Employment
(2) Recommendation Letter
(3) Training Certificates

53
Q

This is a documentation of your work samples to showcase your capabilities to your prospective employers. This can be very helpful for those belonging the creative arena.

A

Work Portfolio B

54
Q

Two (2) types of Work Portfolio B

A

(1) Print portfolio (printed in premium paper and organized in a neat folder or binder)
(2) Online Portfolio

55
Q

What should the applicant take note of when preparing his overall portfolio?

A

(1) Well-organized and easy to navigate.
(2) Customized to the position and company you are applying for.
(3) Aesthetically pleasing and updated.
(4) Respect NDA with previous employers. Seek permission.
(5) Most importantly, do not lie

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