MSP Flashcards
1
Q
Programme is a
A
Temporary structure
2
Q
A programme is designed to add
A
Specific value
3
Q
MSP consists of a set of
A
Principles
Themes
Processes
4
Q
The projects in a programme deliver y and y enabling x of x
A
Outputs
Capabilities
Outcomes of benefits
5
Q
P A O of B
A
Progressively achieve outcome of benefit
6
Q
Programmes work with stakeholders across
A
Organisational Boundaries
7
Q
Principles are
A
Guiding Obligations
8
Q
Processes -
A
Define sequence of actions
9
Q
7 principles
A
Bring pace and value
Realise measurable benefits
Align with priorities
Deploy diverse skills
Lead with purpose
Collaborate across boundaries
Deal with ambiguity
10
Q
Use of a VS - communicate expected
A
Vision statement
Outcomes of benefits
11
Q
VUCA
A
Volatile
Uncertain
Complex
Ambiguous
12
Q
Stay aligned with
A
Organisational objectives
13
Q
Programme is there to
A
Deliver benefits
14
Q
Which principle mandates a programme makes contribution to achieving organisational objectives?
A
Realise measurable benefits
15
Q
Which principle mandates a programme should flex to stay aligned with org objectives
A
Align with priorities
16
Q
Which principle mandates a programme should create a vision statement
A
Lead with purpose
17
Q
Principles brought to life by establishing
A
Tailored governance
Associated controls
18
Q
Themes ensure that the x is aligned with x
A
Governance
Principles
19
Q
7 themes
A
Organisation
Design
Decision
Assurance
Structure
Knowledge
Justification
20
Q
Organisation themes - how programmes organise to ensure EL, Sp, sc, dm, dloa
A
Effective leadership
Sponsorship
Scrutiny
Decision making
Delegated limits of authority
21
Q
Organisation themes - how s’s are x and y and how z is planned and x x
A
Stakeholders
Identified
Engaged
Communication
Effectively delivered
22
Q
Senior leaders representing those investing in the new programme
A
Sponsoring Group
23
Q
Chaired by the SRO
A
Programme Board
24
Q
Programme board consists of (4)
A
SRO
Programme Manager
Business change manager
Programme office lead
25
Programme office provide
Tools
Skills
Guidance
26
SRO is accountable to the
Sponsoring Group
27
Business Change Manager has responsibility for
Day to day
Adoption
New capabilities
28
Design theme is about designing the f of the o
Future
Organisation
29
Design theme include guidance around: VS
Vision statements
30
Design theme include guidance around: D of xx
Definition of Expected Benefits
31
Design theme include guidance around: Rs to achievement of
Risks to achievement of benefits
32
Design theme include guidance around:TOM
Target Operating Model
33
TOM - more detailed description of
Future state
34
TOM areas - 7
Processes
Culture
Organisation
Technology
Infrastructure
Information and data
Knowledge and learning
35
Justification theme - how Ps can be justified in terms of i and d of vfm
How programmes can be justified in terms of investment and delivery of value for money
36
Justification theme include guidance around: y and z a xx
Developing and maintaining a Business Case
37
Justification theme include guidance around: where the x will come from
Funding
38
Justification theme include guidance around: IA
Investment appraisal
39
Justification theme include guidance around: xy
Financial contingency
40
Structure theme - how P is P
Programme is planned
41
Structure theme - consider appropriate
Pace
Capacity
Ability
42
Structure theme - SC in c or
Step changes in capability
Tranches
43
Structure theme - Safe LPs
Safe Landing points
44
Processes - I, DO, PPD, DC, EO, E, C
Identify
Design outcomes
Plan programme delivery
Deliver capabilities
Embed outcomes
Evaluate
Close
45
LWP - SI
Sell it
46
AWP - x to y
3/5yr plan
47
BP and V - don’t impact
BAU
48
RMB - here’s 1m - ?
What are you giving back?
49
DWA - r
Risk
50
DDS - rp, meet c n o w
Right people, changing needs of work
51
Org - x and y
Roles and responsibilities
52
Design (4 things)
Vision
ToM
Benefits
ID risks
53
Decision - mitig
Risks and issues
54
Assurance are the pp
Programme Police
55
Structure- p a p
Planning a programme
56
Knowledge - LL and I
Lessons learned / info
57
Justification - w? Vfm
Worthwhile
Value for money
58
Themes are the b s
Big subjects
59
Process - IR
Incremental roadmap
60
Principles - m
Mindset
61
Identify - the m
Minimum
62
Design outcomes - sf
Set foundations
63
Plan project - in t
Tranches
64
Governance approach in the x theme
Organisation theme
65
Stakeholder engagement approach on the x theme
Organisation
66
Design approach in the x theme
Design
67
Funding approach in the x theme
Justification
68
Delivery approach in the x theme
Structure
69
Resourcing approach in the x theme
Structure
70
Knowledge and learning approach in the x theme
Knowledge
71
Information approach in the x theme
Knowledge
72
Assurance approach on the x theme
Assurance
73
Decision-making approach in the x theme
Decisions
74
Issue resolution approach in the x theme
Decisions
75
Risk response approach in the x theme
Decisions
76
Programme governance
Framework of authority and accountability
77
Understand current situation before progressing - x phase
Plan
78
Specific steps required are performed- y stage
Do
79
Validate previous phase - z phase
Check
80
Validated actions are in place - a phase
Act
81
How costs and benefits are budgeted
Financial plan
82
Investors in programme and how funds will be raised
Funding approach
83
Details the scope and schedule for all benefits realisation work
Benefits realisation plan
84
Overall costs, planned benefits realisation and risk profile
Business case
85
What info the programme creates, who will have access
Info approach
86
Which factors should be considered when conducting an investment appraisal (3)
Costs, benefits, risks
87
MSP is a
Framework
88
EA enables Os to be f and r to d in its e
Enterprise Agility
Organisations
Flexible
Responsive
Drivers
Environment
89
Programmes l i in c
Lead
Investment
Change
90
4 reasons for investments in change - I, OR, ED, ED
Innovation
Org re-alignment
Effective delivery
Efficient delivery
91
Why efficient delivery
Prioritise scarce resources
92
Themes are e a of g which ensure programme is aligned with p
Essential
Aspects
Governance
Principles
93
Effective delivery
Response to demands from customers, regulators
94
Programmes always exist int the
Internal and external context
95
LWP achieved by
O - clarity for stakeholders
D - comm a vision for TOM
D - analyse info and communicate rationale
A - design 3 lines of defence
S - plan delivery to achieve future state
K - support curation of knowledge
96
CAB achieved by
O -‘mechanisms for OUs to interact
D - design TOM
D - approaches to decisions can work across orgs
A - develop unified assurance view
S - clarity on resources needed
K -
J - implement governance for financial decision making
97
DWA e vuca
Embraces
Volatile, uncertain, complex, ambiguity
98
DWA achieved by
O -
D -
D -
A -
S -
K -
j -
99
Common reasons why programmer mgmt used
Innovation / growth
Org realignment
Effective delivery
Efficient delivery
100
Programme strat
Define governance and control environment for a program
Outlines steps necessary
101
Stakeholder engagement approach answers
Factors making it hard to manage
Accountabilities of governance boards
How boards monitor risks and progress
Metrics for managing stakeholder engagement
102
Stakeholder engagement and comms plan
Analysis of stakeholders
Influence / interest (and impact 3 importance) measurement
Communication channels
What comms channels and when
103
Stakeholder engagement
Exercising influence and outcomes
104
Programme risk appetite
Amount of risk org willing to accept in pursuit of benefits
105
What’s the design theme for?
How prog designed to ensure Tom, benefits and risks understood
Gap between now and future
106
Which docs support design theme
Programme strategy- design approach (tom, vision, benefits)
Vision statement - future state
107
Sections on the programme strategy derived from the a information specified in each t
Approach
Theme
108
Approaches
Funding
Resourcing
Information
Governance
Issue resolution
Delivery
Decision-making
Design
Assurance
Risk response
Knowledge
Stakeholder engagement
109
Approaches in org theme
Governance
Stakeholder engagement
110
Approaches in design theme
Design
111
Approaches in justification theme
Funding
112
Approaches in structure theme
Delivery
Resourcing
113
Approaches in the knowledge theme
Knowledge and learning
114
Approaches in the assurance theme
Assurance
115
Approaches in the decisions theme
Decision-making
Issue resolution
Risk response
116
Purpose of programme governance
Framework of authority and accountability
117
Purpose of programme plans are
Not always needed
118
SE and C plan in the
Org theme
119
F plan in the x theme
Financial plan
Justification
120
D plan in the x scheme
Delivery
Structure
121
BRP in the x theme
Benefits realisation plan in the structure them
122
A plan in the x theme
Assurance assurance
123
5 plans
Stakeholder engagement
Assurance
Delivery
Benefits realisation
Financial
124
Organisation theme - el, s, s, dm, r&r, dloa
How s i & e
How prog organises to ensure effective leadership, sponsorship, scrutiny, decision making, roles and responsibilities, delegated limits of authority
How stakeholders identified and engaged
125
Benefits map - what and which theme
Shall relationships
Design
126
Benefits profile- what and which theme
Describe single benefit and how realised
Design
127
Risk register - r u e and r e
Record uncertain events and risk exposure
128
USE
Universal
Self-validating
Empowering
129
Opportunity example
Exchange rate
130
Programme strategy
How we are doing it
131
In the governance approach-
- What is the
- When to
Risk appetite?
Escalate
132
Programme strat - design approach
How are we going to put vision together
133
Output
Sales system
134
Capability
Sales system
Docs
Training
135
Outcome
Makes sales easier
136
Benefit
Sales inc by 20%
137
Vision is like a
Postcard to the future
138
Types of risk
Financial
Ops
Compliance
Strategic
139
Justification - balance
Affordability
Achievabiliy
140
Funding approach
Who is paying
141
Business case
Reasons
Options
Timescales
Costs
Benefits
Risk scanning
ROI
142
Financial planning
Cash flow
Budget
Plan - how costs monitored
143
Financial planning
Cash flow
Budget
Plan - how costs monitored
144
3 lines of defence
1. Project
2. Programme
3. Corp risks
145
Corp risks examples
Share value
Legislative
Profitability
146
Programme - risk to
Benefits
147
2 types of benefit
Efficient
Effective
148
Benefit map shows
Output - capabilities- outcomes - benefits - org objectives
149
Justification theme-
Ensure
Balance
VFM
Affordability and achievability
150
Programme mandate
Early thinking
151
Programme strategy - funding approach
Who are
What methods to set
Investors
Budgets
152
Programme brief
Visio
Outcomes
Benefits
Costs
Risks
153
Financial plan
Set
Plan
Budgets
