Officer Duties Flashcards
(28 cards)
Officer stationed by the Ear of Corn?
Secretary
Duties of the Reporter?
- Serve as chair of the POA Public Relations Committee
- Plan public information programs with local radio, television, newspaper adn service clubs and make use of other opportunities to tell the FFA story
- Release news and information to local and regional news media
- Publish a chapter newsletter or website
- Prepare and maintain a chapter scrapbook
- Send local stories to area, district and state reporters and to any school publications
- Send articles and photographs to FFA New Horizons and other national and regional publications and websites
- Work with local media on radio and television appearances and FFA news
- Serve as the chapter photographer
Which officer is stationed by the flag?
Reporter
Officer stationed by the door
Sentinel
Duties of the Advisor?
- Supervise chapter activities year-round
- Inform prospective students and parents about FFA
- Instruct students in leadership and personal development
- Build school and community support for the program
- Encourage involvement of all chapter members in activities
- Prepare students for involvement in career development events (CDEs) and leadership programs
Officer stationed by the rising sun?
President
Duties of the President?
- Preside over meetings according to the accepted rules fo parliamentary procedure
- Appoint committess and serve on them as an ex-officio, non-voting member
- Coordinate the activities of the chapter and evaluate the progress of each division of the POA
Duties of the Sentinel?
- Assist the president in maintaining order
- Keep the meeting room, chapter equipment and supplies in proper condition
- Welcome guests and visitors
- Keep the meeting room comfortable
- Take charge of candidates for degree ceremonies
- Assist with special features and refreshments
Which officer is stationed by the Owl?
The Advisor
Duties of the Treasurer?
- Receive, record and deposit FFA funds and issue receipts
- Present monthly treasurer reports at chapter meetings
- Collect dues and special assessments
- Maintain neat and accurate treasury records
- Prepare and submit the membership roster and dues to the National FFA Organization through the State FFA Association office in cooperation with the secretary
- Serve as chairperson of the Finance Commitee
Officer stationed by the plow?
Vice President
Officer stationed by the emblem of Washington?
Treasurer
Duties of the Vice President?
- Assume all duties of the president if necessary
- Develop the POA and serve as an ex-officio, non-voting member of the POA committees
- Coordinate all committee work
- Work closely with the president and advisor to assess progress toward meeting chapter goals
Duties of the secretary?
- Prepare and post the agenda for each chapter meeting
- Prepare and present the minutes of each chapter meeting
- Place all committee reports in the secretary’s file
- Be responsible for chapter correspondence
- Maintain member attendance and activity records and issue membership cards
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Have on hand for each meeting:
- Secretary’s File
- Copy of the POA, including standing and special committees
- Official FFA Manual
- Official FFA Handbook
- Copy of the chapter constitution and bylaws
What addtiional officers might a chapter elect?
- Historian
- Parliamentarian
- Chaplain
What are the duties of the Parliamentarian?
- Be proficient with parliamentary procedure.
- Rule on all questions of parliamentary conduct at chapter meetings.
- Serve as a participant or an ex-officio member of the parliamentary procedure team.
- Conduct parliamentary procedure workshops at the chapter level.
- Chair or serve as ex-officio member on the conduct of meetings committee.
What are the duties of the Historian?
- Develop and maintain a scrapbook of memorabilia in which to record the chapter’s history
- Research and prepare items of significance of the chapter’s history.
- Prepare displays of chapter activities and submit stories of former members to the media.
- Assist the reporter in providing photography for chapter needs.
What are the duties of the chaplain?
- Present the invocation at banquets and other functions.
- Conduct reflections services at summer camps and conferences.
What is the minimum number of offices a local chapter should elect?
(Exclude the advisor, as theirs is not an elected position)
Six
What is the highest degree that state officers are required to earn before being elected?
State FFA Degree
What is the highest degree that National FFA officers are required to earn before being elected?
American FFA Degree
Who should plan the agenda and post it in the chapter meeting room prior to each meeting?
The Executive Committee
A majority of chapter business should involve items planned in what document?
The Program of Activities (POA)
What preparations must be made by the officer team prior to a meeting?
- Place the meeting schedule on the school’s activity calendar before the start of the school year
- Make sure officer and committee reports are written and ready to present
- Post the agenda several days prior to the meeting to give all members a chance toe prepare for discussion and encourage attendance.
- Having one or two chapter officers visit with each class prior to the meeting to share the agenda and generate discussion.
- Assign all responsibilties for special guests, programs, recreation and refreshments.
