OPM 500 Flashcards
(108 cards)
1
Q
Staff meeting minutes will be sent to _____.
A
Each station
2
Q
Copies of the staff meeting minutes will be kept at _____.
A
PSC
3
Q
Stations may dispose of old staff meeting minutes after _____.
A
2 weeks
4
Q
What do the monthly reports outline?
A
Responses by unit and station
5
Q
Monthly Reports will be sent to _____.
A
Each station
6
Q
Copies of the monthly reports will be kept at _____.
A
PSC
7
Q
Stations may dispose of old monthly reports after _____.
A
2 months
8
Q
Any questions regarding the staff meeting and monthly reports will be directed to whom?
A
Shift Battalion Chief
9
Q
Information pertaining to public records are contained in:
A
Florida Statutes Chapter 119
City of Sunrise Code of Ordinances Chapter 2, Article VIII
10
Q
What section defines the custodian of the City’s public records?
A
Section 2-392
11
Q
Who is the City’s public records custodian?
A
City Clerk
12
Q
Public records requestors shall be directed to whom?
A
Fire Rescue Administration or City Clerk’s office
13
Q
If a request for an extensive public record is presented to the FD administration office which involves multiple departments, the Fire Administration will coordinate the production of those documents with whom?
A
City Clerk’s office
14
Q
When was HIPPA implemented?
A
1996
15
Q
Who implemented HIPAA?
A
Federal government
16
Q
What does the HIPAA Privacy Rule provide federal protection for?
A
Individual identifiable health information
17
Q
What type of safeguards does the HIPAA Security Rule provide?
A
Administrative
Physical
Technical
18
Q
What is the primary concern for HIPAA?
A
Restriction on use and disclosure of protected health information
Persons living or dead
19
Q
Which information is not allowed over the radio during telemetry?
A
Patient name
Medical record numbers
Medicare/Medicaid numbers
Social security numbers
Phone/fax number
Vehicle ID/plate number
20
Q
What is a central component of HIPAA?
A
Security of PHI
21
Q
Completed patient reports are required to be stored in what?
A
Specific interoffice envelops
Envelops in top drawer of station file cabinet
22
Q
Where are the completed patient reports forwarded to?
A
EMS Shift Supervisor
23
Q
Why are the patient reports forwarded to the EMS Shift Supervisor?
A
For collation and quality assurance review
24
Q
After review from the EMS Shift Supervisor, where are the patient reports forwarded to?
A
Billing office
25
What must be provided to each patient encountered by Fire Rescue where a patient report is generated?
Notice of Privacy Practices
26
Who can sign the Notice of Privacy Practices?
Patient or family member
27
HIPAA permits whom to impose civil monetary penalties for non-compliance?
Secretary of Health and Human Services
28
Who is the privacy officer for Sunrise Fire Rescue?
Administrative Officer
29
The HIPAA Privacy Officer serves as the point of contact for:
Patient complaints
Subpoenas
Record requests
30
Who provides a copy of the patient report when the employee is subpoenaed?
The issuer of the subpoena
No longer the Records Custodian
31
In regards to computer usage and rules, what policy is followed?
City of Sunrise’s Computer Systems Security and use Policy
32
Where can the Computer Systems Security policy be found?
The Personnel Portal on intranet under administrative policies
33
City telephones shall not be utilized for any personal activities between the hours of what?
0800-1700
34
Personal phone calls are limited to how many minutes?
No more than 10 minutes
35
The use of cellular phone and personal digital assistants (PDA) while on duty shall be limited to:
Work related calls made on work issued phones
36
Use of personal cell phones is only permitted during what?
Limited times when work responsibilities are not performed
37
Digital imaging devices may not be used while on duty except with permission from whom?
Fire Chief or designee
38
Personal cellular telephone policy:
Placed on silent mode
Allow voice mail to answer call
Messages checked on down time
39
Who should utilize the cellular telephone when the vehicle is driving?
Person in the officer’s seat
One-person vehicles use only when absolutely necessary
40
What should be used when using personal imaging devices while on duty?
Common sense
41
Identity Theft Prevention standards are established by whom?
Federal Trade Commission
Under the Identity Theft Red Flags and Address Discrepancies
Under the Fair and Accurate Credit Transaction Act of 2003
42
The identity theft program contains policies and procedures designed to ___, ___,____ to Red Flags for identity theft.
Identify
Detect
Respond
43
Sunrise Fire Rescue is a _____ with _____ under the Red Flag Rules.
Creditor with covered accounts
44
Under the Red Flag Rules, Sunrise FD is required to:
Periodically identify covered accounts
Establish written identity theft prevention program
Administer the identity theft prevention program
45
What does “Account” mean in regards to identity theft prevention?
A continuing relationship established by a person that involves a deferred payment
46
What does “Covered Account” mean in regards to identity theft prevention?
Account that SFD offers or maintains and permit multiple payments
47
What does “Identity Theft” mean in regards to identity theft prevention?
Fraud committed or attempted
48
What does “Identifying Information” mean in regards to identity theft prevention?
Name or number to identify a specific person
49
What does “Red Flag” mean in regards to identity theft prevention?
Pattern, practice, or specific activity that indicates possible identity theft
50
What does “Service Provider” mean in regards to identity theft prevention?
Person who provides a service directly to SFD
Third party billing and other organizations
51
How often does SFD determine whether it offers or maintains covered accounts?
Annually
52
Sunrise FD will conduct an annual risk assessment that takes into consideration what:
Methods it uses to open its accounts
Methods it uses to access its accounts
Previous experiences with identity theft
53
The annual identification of covered accounts should ideally be conducted by whom?
An evaluation or audit team
Acting under direction of the Fire Chief or program administration
54
Once SFD has identified its covered accounts, it shall identify what?
Red Flags on annual basis
55
How often will SFD identify red flags?
As they arise and incorporate them
56
What factors are considered in identifying relevant Red Flags for covered accounts?
Types of covered accounts
Methods it provides to open covered accounts
Methods it provides to access covered accounts
Incident of identity theft
57
If a patient or representative makes a telephone inquiry regarding an account, Sunrise personnel shall require the patient to verify:
Date of birth 501.04
Social security number (or last 4)
Address
58
If any personnel at Sunrise FD believe identity theft has occurred or may be occurring, he shall immediately notify whom?
A supervisor
Who will contact the Red Flag Rule compliance officer
59
In the event of a breach involving 500 or more persons, SFD will review what State Statute and will determine if reporting must be done within _____ days.
Statute 501.171
Within 10 days
60
What happens to patient medical records and payment records when identity theft has occurred?
Must be corrected
61
How often is the Identity Theft Prevention Program updated?
Annually
62
The individual in charge of Red Flag Rules shall be involved in what?
Oversight
Development
Implementation
Administration
63
When are employees trained on the Identity Theft Prevention Program?
During their orientation process
64
Documentation of training for the Identity Theft Prevention Program will be maintained for at least:
4 years
65
Who will be trained on the Theft Prevention Program annually?
All staff that administer the Program
Staff who regularly deal with covered accounts
66
Who is responsible to provide regular and on-going reviews of policies to insure that the books are complete and that all personnel are familiar?
All officers
67
What are general orders?
Permanent policies that are not intended to change
68
General orders are considered what priority?
Highest
69
Who review general orders?
Reviewed and signed by Fire Chief
70
How are the index pages of the general orders provided?
By topic and alphabetical order
71
How often are general orders formally reviewed?
Every year for update
72
Who is responsible for reviewing general orders?
Labor Management/OPM Committee
73
What are administrative bulletins?
Informational in nature
74
What is included in administrative bulletins?
Short-term announcements, classes, street closings, etc.
75
Who review administrative bulletins?
Reviewed and signed by Fire Chief
76
How are the index pages of the administrative bulletins provided?
By topic and alphabetical order
77
How often are administrative bulletins formally reviewed?
Every year for update
78
Who is responsible for reviewing the administrative bulletins?
Labor Management/OPM Committee
79
Why does an authorized signature need to be included with the patient care report?
In order to bill patients
80
Who determines acceptable methods of documenting authorization for a patient care report?
Health Care Finance Administration (HCFA)
81
When is a representative allowed to sign on behalf of the patient?
If patient is physically or mentally unable to sign
82
Who may sign for the patient?
Representative
egal representative
Relative
Friend
Representative of an institution providing care
Governmental agency
83
What must the party signing for the patient indicate?
Patient’s name followed by “by” and
Include their name
Address relationship to patient
Reason patient cannot sign
84
How long is the authorization in effect if a representative signs for the patient?
Indefinitely unless patient or representative revokes it
85
What are the two reports used to document the activities of the various personnel responding to incidents?
Computerized NFIRS
EMS Report
86
What happens if the electronic reporting system is down?
Documented by hand on forms provided
87
If a blank form for documenting is not available, then all information will be recorded on what?
Blank sheet of paper
88
Which report is used for a specific type of run documentation?
NFIRS
89
What is used to document NFIRS incidents electronically
Records Management System (FireRMS)
90
Which NFIRS is used on all incidents?
NFIRS 1 Basic
91
Which NFIRS will be utilized for a structure fire?
NFIRS 2 and 3
92
Which NFIRS will be utilized for a Hazmat Incident?
NFIRS 7
93
What NFIRS is used for all firefighter injuries?
NFIRS 5 (Fire Service Casualty)
94
Who is responsible for the quality assurance and accuracy of the reports being generated in the reporting system?
Battalion Chiefs
95
Who is responsible for ensuring that every call for service is appropriately documented?
Shift Commanders and Station Commanders
96
On multi-unit responses, who is responsible for coordinating the overall detailed narrative of the incident?
Officer in command
97
What order is the detailed narrative supposed to be in?
Chronological and systematic order
98
What are the reference books used to complete the patient care report?
City of Sunrise EMS Report Guidebook
Current EMS protocols
99
An attempt to leave a completed patient care report should be left at the hospital unless advised by whom
EMS Captain or Battalion Chief
100
A completed patient care report must be transmitted to the receiving facility within _____ of the time the vehicle was originally dispatched.
24 hours
101
If the ECG is unable to transmit to the PCR tablet, what happens?
Print ECG and affix a barcode or identifying number
Along with patient name, date, and log number
102
Where is the printed ECG paper forwarded to?
EMS shift supervisor
103
Who changed the way patients are classified for billing purposes?
Health Care Financing Administration
104
What are the classifications for billing utilized by SFRD?
BLS and ALS
105
What is considered BLS for billing purposes?
National EMS Education and Practice Blueprint for EMT 502.05
Includes peripheral IV
106
What is considered ALS for billing purposes?
One or more ALS intervention
EMT-Intermediate or Paramedic
Beyond the scope of the EMT-Basic
107
What will be needed in the event of more narrative space?
Supplemental patient forms
108
Who has the authority to destroy or remove files?
Fire Chief or designee
