Order of Business

Question 1

When does the HQ stand during Order of Business?

Answer 1

to conduct each Order of Business and when using the gavel

Question 2

Are Order of Business headings read?

Answer 2

No

Question 3

When does the HQ sit during Order of Business?

Answer 3

when others have the floor for reports or remarks

Question 4

What does the Recorder do if there are no items under an Order of Business that the HQ calls on her for?

Answer 4

she rises and says, “Honored Queen, there are none” and then is seated

Question 5

Which Orders of Business can be omitted if there are no items?

Answer 5

Special Dispensation and Ceremonies

Question 6

What must the HQ do at the end of every Order of Business?

Answer 6

rap the gavel to indicate that Order of Business is complete

Question 7

During Roll Call, what should a member/council member do when their name is called?

Answer 7

rise, answer “present” and remain standing

Question 8

What are the options of forms to be read during “Applications for Membership”?

Answer 8

130 Application for Membership (combined), 130a Application for Membership, 130b Application for Membership (Internal Use), 131 Application for Membership by Affiliation, 131d Application for Dual Membership

Question 8

Who should be called during Roll Call?

Answer 8

all Bethel Members, the Bethel Guardian Council and Bethel Guardian Council Committees

Question 9

What must accompany every application for membership?

Answer 9

the fee - the amount shall be read

Question 10

During Orders of Business, does the Recorder need to wait for the HQ to rap before sitting down?

Answer 10

No

Question 11

What does the HQ say after an application for membership has been read?

Answer 11

“If there is no objection, this (these) applicant(s), is (are) approved for membership.”

Question 12

Do you have to read an Application for Membership in a meeting before the Membership Ceremony is completed?

Answer 12

Yes

Question 13

Can you read complete the Membership Ceremony at the same meeting that the Application for Membership is read?

Answer 13

Yes

Question 14

Do you need to take and read minutes for virtual meetings?

Answer 14

yes

Question 15

Does the HQ ask for corrections or additions to the Minutes after they are read?

Answer 15

She only asks for corrections, not additions.

Question 16

What must the HQ do after announcing that the Minutes have been approved?

Answer 16

The Recorder brings the Minute Book to the HQ and she signs them.

Question 17

When does the HQ rap during Minutes?

Answer 17

After the Recorder returns to her seat following obtaining the HQ’s signature.

Question 18

Who signs the Minutes?

Answer 18

the Recorder or Recorder Protem and the HQ

Question 19

If there is a Recorder Protem, whose name should be on the Minutes?

Answer 19

the Recorder Protem

Question 20

Do you have to read every set of Minutes at a Bethel Meeting?

Answer 20

Yes

Question 21

Can you vote to postpone the reading of the Minutes?

Answer 21

Yes

Question 22

Can you vote to eliminate the reading of the Minutes?

Answer 22

No

Question 23

If more than one set of Minutes is read, when does the Recorder present the Minute Book to the HQ for her signature?

Answer 23

after all minutes read have been approved or corrected

Question 24

Name the Form for Treasurer's Report.

Answer 24

Form 151

Question 25

After reading her report, what does the Treasurer do?

Answer 25

Follows the marching lines to the Recorder's desk, signs the report and gives it to the Recorder. Then she returns to her station and is seated. **Note that she no longer makes a triangle to go to the Recorder's desk!!!

Question 26

Name the Form for a Warrant.

Answer 26

Form 150

Question 27

What does the Treasurer do after receiving a Warrant from the Recorder/Guardian Secretary?

Answer 27

the Treasurer/Guardian Treasurer will write the checks

Question 28

What must be true of all checks written from the Bethel account?

Answer 28

They must be countersigned by another authorized Executive Member of the BGC.

Question 29

What is true of all money received at each meeting?

Answer 29

It must be itemized and read by the Recorder.

Question 30

What are the exceptions to needing to include all money on a receipt form?

Answer 30

Money received after the receipts have been read, including the Coin March, shall be included in the receipts of the following meeting.

Question 31

Who must approve all Bills?

Answer 31

the Executive Members of the BGC

Question 32

Who signs the Bills before the Bethel Meeting?

Answer 32

BG, auditing committee

Question 33

What must the Recorder announce before reading the Bills?

Answer 33

whether they have been audited or not

Question 34

What does the HQ do after the Bills have been read?

Answer 34

ask "What is the wish of the Bethel concerning these bills?"

Question 35

When should approved Bills be paid?

Answer 35

as soon as possible

Question 36

What reports are given during Reports?

Answer 36

necessary reports of committees appointed by the HQ and any other reports called for by the HQ

Question 37

When reading Communications, what should the Recorder read first?

Answer 37

who the communication is from

Question 38

What does the HQ say after the Recorder has read all Communications?

Answer 38

"Communications requiring action will be taken car of under the proper Order of Business."

Question 39

Define Unfinished Business.

Answer 39

Any business not completed at a previous meeting.

Question 40

What is the first thing to be done under New Business, if applicable?

Answer 40

Election of Officers

Question 41

How often are Election of Officers completed?

Answer 41

once a term

Question 42

What must be true to bring something up during New Business?

Answer 42

business must have been approved by the Executive Members of the BGC

Question 43

What is the name for the Prayer we say following the Order of Business?

Answer 43

Parents' and Guardians Prayer

Question 44

Who rises for the Parents' and Guardians Prayer?

Answer 44

daughters

Question 45

What music is played while the Chaplain walks to the Altar for the Parents' and Guardians Prayer?

Answer 45

"Sweet Hour of Prayer"

Question 46

Is it required to sing "Sweet Hour or Prayer" while the Chaplain is walking to the Altar?

Answer 46

No, it "may be sung" per the Ritual

Question 47

Who repeats the Parents' and Guardians Prayer?

Answer 47

all daughters

Question 48

What does the HQ direct the OG to do at the beginning of Good of the Bethel?

Answer 48

admit the Jobies to Bee and any visitors to the meeting

Question 49

Which parts of Good of the Bethel are announced?

Answer 49

only those that are part of the Bethel meeting

Question 50

Does the HQ rap at the end of each section of Good of the Bethel or just at the completion of all Good of the Bethel sections?

Answer 50

at the end of each section

Question 51

Which ceremonies may be conducted during Good of the Bethel?

Answer 51

any open Ceremony approved by the BGC

Question 52

Which ceremonies may be conducted during Cermeonies?

Answer 52

Membership Ceremony, Proficiency Lessons Demonstration and/or Obligation Ceremony

Question 53

What is the first thing to be done during Good of the Bethel?

Answer 53

Introduction of the family of new members

Question 54

When is the Librarian's Report given?

Answer 54

during Good of the Bethel

Question 55

Who approves the Librarian's Report?

Answer 55

Bethel Guardian Treasurer or another member of the BGC

Question 56

Who may present a Librarian's Report?

Answer 56

The Librarian shall give the Librarian's Report. If there is no Librarian, another member may present the Librarian's Report.

Question 57

Who gives Remarks?

Answer 57

those called upon by the HQ