Organisation

Question 1

Who are responsible for designing products?

Answer 1

Suppliers

Question 2

What is the highest level of management?

Answer 2

Corporate/programme management/customer - highest level of management.

Question 3

What are three levels of project management?

Answer 3

Directing level - project board - senior user, senior supplier and executive
Managing level - project manager
Delivering level - team manager

Question 4

Can you delegate accountability?

Answer 4

No just responsibility

Question 5

How often do you need to review team structure?

Answer 5

Stage by stage basis

Question 6

What is the minimum number of people to fulfil a project management team?

Answer 6

Minimum of 2 - others can be combined

Question 7

When you combine roles, what must you be careful of?

Answer 7

Creating a conflict of interest

Question 8

What two roles can never be combined?

Answer 8

Executive and project manager - the PM cannot be given decision making authority

Question 9

Can you have two people being executives?

Answer 9

No because of accountability

Question 10

Can project assurance roles be carried out by the PM?

Answer 10

No because assurances roles are independent

Question 11

Can project assurance be carried out by anyone on the project team?

Answer 11

No

Question 12

Who creates the communication management approach?

Answer 12

The PM during the initiating a project process - updated on a stage by stage basis during managing by stage process.

Question 13

What is the purpose of a communication management?

Answer 13

Means, frequency of comms within team and external engagement. Includes stakeholder engagement.

Question 14

Who identifies stakeholders?

Answer 14

PM

Question 15

Where is the highlight report frequency defined?

Answer 15

It will be in the communication management approach. This is the highlight report only and not the checkpoint report. That will be in the work package that we agree with the team manager because there is no set standard as each team manager will want something different.

Question 16

Where is the checkpoint report frequency defined?

Answer 16

In the work package as this differs dependent on each element/product

Question 17

Who appoints the executive?

Answer 17

Corporate, programme management or the customer

Question 18

Who appoints a PM?

Answer 18

Executive if the corporate, programme management or customer haven’t done it

Question 19

Who confirms appointments to and structure of project management team?

Answer 19

Executive

Question 20

Who approves the communication management approach?

Answer 20

Executive

Question 21

Who advises on the technical aspects of the proposed products?

Answer 21

Senior supplier

Question 22

Who designs, reviews and updates the PM team structure?

Answer 22

PM

Question 23

Who plans and undertakes stakeholder engagement?

Answer 23

PM

Question 24

Who prepares role descriptions?

Answer 24

PM

Question 25

What does project assurance advise on?

Answer 25

Selection of project team members and stakeholder engagement.

Question 26

What does project assurance ensure with regards to the communication management approach?

Answer 26

It ensures it is appropriate and that planed communication activities actually take place.

Question 27

What is the only role of project support?

Answer 27

Admin support for the project team.

Question 28

Is change authority an optional role or mandatory?

Answer 28

Optional

Question 29

Who physically communicates with other stakeholders?

Answer 29

Project board - PM plans it

Question 30

When should the PID and communication management approach be created?

Answer 30

During the initiating a project stage

Question 31

Is it the project board or executive that ensures the project gives value for money?

Answer 31

Executive - they are one individual appointed by corporate, programme management or the customer

Question 32

Can project board members conduct their own assurance?

Answer 32

Yes if they have sufficient time available and the appropriate levels of skill and knowledge.

Question 33

Who is responsible for project assurance actions?

Answer 33

The project board member aligned with their area of interest, even if they delegate these to others.

Question 34

Apart from checking performance and products, what else does project assurance do?

Answer 34

They are also responsible for supporting the PM by giving advice and guidance on issues such as standards and personnel.

Question 35

Who does project assurance report to?

Answer 35

The project board members overseeing that area - not the PM. They must be independent of the PM.

Question 36

When must a change authority be decided?

Answer 36

Before it moves out of the initiating a project process

Question 37

Can a PM or people with assurance responsibilities also be the change authority?

Answer 37

Yes

Question 38

Is project support optional?

Answer 38

No but the allocation of a separate individual or group to carry out the required tasks is optional. The role defaults to the PM it is is not otherwise allocated.

Question 39

What three roles can project assurance never be delegated to?

Answer 39

PM, team managers or project support - must be independent.

Question 40

Who can draft the business justification?

Answer 40

Executive

Question 41

Can you move work from one stage to another in order to get back on track?

Answer 41

Yes but only with an exception and authorised by the board.

Question 42

Where must the project assurance person come from?

Answer 42

The customer organisation - it cannot be done by an external or supplier.

Question 43

Can the PM also be a team manager?

Answer 43

Yes