Paper 1 Review Flashcards
(23 cards)
What are the three types of business letter formats?
Block format, modified block format, simplified block format
Each type has specific formatting guidelines.
In Block Letter Format, what is the required top margin for the first page?
2 inches
Subsequent pages require a 1-inch top margin.
What format is used for the current date in a Block Letter?
Month, day, and year format
What should be keyed a DS below the dateline in a Block Letter?
Special mailing notations in ALL CAPS
How should the letter address be formatted in Block Letter Format?
Single spacing and include the person’s name, title, business, and address
What is the spacing requirement between paragraphs in a Block Letter?
Double spaces between paragraphs
What is the recommended complimentary close in a Block Letter?
Capitalize the first letter of the closing
What is the reference line keyed a DS below in a Block Letter?
The letter address
What is the difference in indentation for Modified Block Letter Format?
Date, Complimentary Close, Writer’s Name & Position are indented 3.25 inches to the right
What is omitted in the Simplified Block Format?
Both the Salutation and the Complimentary Close
What should be included in the header of a second page letter?
Recipient’s Name, Page Number, Date
In Envelope formatting, how should the delivery address be keyed?
In ALL CAPS and Single Space with no punctuation except for dash in postal code and period in P.O. Box
What are the two sizes of envelopes mentioned?
Size 6 (Small Envelopes) and Size 10 (Large Envelopes)
What should mailing notations be typed in?
ALL CAPS underneath the stamp or to the right of the envelope
What is the purpose of the ‘Enclosures:’ notation in a letter?
To indicate additional documents included with the letter
What should be done to simulate a printed envelope in Word?
Create a square shape around the envelope
What are the simple errors to watch out for in display?
Spacing, spelling, dashes vs hyphens
What is the first step in formatting a memorandum?
Key the guide word TO: followed by 7 spaces and ALL CAPS
How should the body paragraphs of a memo be spaced?
Single spaced within paragraphs, double spaced between paragraphs
What is the spacing requirement for a two-page memorandum?
Begin the second page at a 1-inch top margin
What should be done with headings in a tabulation/table?
Key all headings outside the table, main heading in ALL CAPS, secondary heading in Initial Caps
What is the required action for a total line in a table?
Underline the last entry the same width as the total amount
What is the difference between a Bound Report and an Unbound Report?
Bound Report is left bound, Unbound Report does not have specific binding
