Passport Accountability Policy

Question 1

how big is the control board used by control officers

Answer 1

9 x 12

Question 2

when using the passport accountability system, who uses the control board to hold passports of assigned teams and to take notes?

Answer 2

Control Officers use to hold passports of assigned teams and take notes

Question 3

where are control boards kept?

Answer 3

in the cab of suppression units

District Chiefs cars

with the M.C.l. Kit on Rescue units.

Question 4

when using the passport accountability system, who is assigned to record and maintain Passports and track
personnel

Answer 4

the control officer

Question 5

what is the size of the passport used to identify and account for members and/or teams?

Answer 5

2 x 4

Question 6

what is written on a passport?

Answer 6

Names of crew assigned to apparatus are written on passport

Question 7

what are the two types of passports?

Answer 7

primary and backup

Question 8

where are primary passports kept?

Answer 8

on the Officers side door of
suppression units and Rescue units.

Question 9

where are backup passports kept?

Answer 9

Stored in the Fire Station and in the District Chiefs car

Question 10

The City of l\iliami Department of Fire - Rescue shall use the PASSPORT Accountability
system within the Incident Management System for what reasons?

Answer 10

to identify individual members of a
company and/or account for their assignment at an emergency incident

Question 11

when using the passport accountability system, when shall a passport accountability system be expanded

Answer 11

to accommodate mutual aid
companies, and other individuals.

Question 12

when using the passport accountability system, Team members must always be in contact with each other through what methods?

Answer 12

VOICE (Face to Face)

VISUAL

TOUCH

Question 13

when using the passport accountability system, when is radio or phone contact permissable for contact by team members instead of using voice, visual, and touch for maintaining contact?

Answer 13

Radio or phone contact is permissible for apparatus operators, Chief
Officers and other officers where the location of such personnel is constant

Question 14

when using the passport accountability system, If a team member is in trouble, the other member(s) o f the team shall take what appropriate steps?

Answer 14

PROVIDE DIRECT HELP

CALL FOR HELP

GO GET HELP

Question 15

when using the passport accountability system, who shall be responsible for the accuracy of names
and proper placement of passports during the tour of duty and at emergency incidents

Answer 15

Company Officers and/or Team leaders

Question 16

Materials and supplies for the ongoing support o f the PASS PORT Accountability System
(Velcro, etc.) shall be requested through who?

Answer 16

the logistics division

Question 17

when using the passport accountability system, who will be responsible for the pre-assignment of the leader and members to
teams

Answer 17

company officers

Question 18

when using the passport accountability system, Company officers will be responsible for the pre-assignment of the leader and members to
teams. when will this occur?

Answer 18

This would occur when staffing needs dictate that a team from a single unit splits
to form an additional team

Question 19

when using the passport accountability system, if staffing needs dictate that a team from a single unit splits
to form an additional team. what will be utilized for the additional team?

Answer 19

a backup passport

Question 20

when using the passport accountability system, how many sections do passports have?

Answer 20

three

Question 21

when using the passport accountability system, what does the top portion of the passport contain?

Answer 21

Company designator ( Engine, Aerial, Quint, Rescue).

Company #

Team Designator (if applicable) –TEAM A or TEAM B

Question 22

when using the passport accountability system, what does the middle portion of the passport contain?

Answer 22

team members’ names

Question 23

when using the passport accountability system, who should be the first name in the middle section?

Answer 23

company officers and team leaders

Question 24

when using the passport accountability system, how should drivers be identified when filling out the middle portion of the passport?

Answer 24

Drivers shall be identified by using the initials (DE).

Question 25

when using the passport accountability system, what does the bottom portion of the passport used for?

Answer 25

recording notes such as "time of arrival" or assignment

Question 26

when using the passport accountability system, who shall carry spare passports for the identification of team members when the primary passport is unavailable or teams are split

Answer 26

district chiefs

Question 27

when using the passport accountability system, when does the primary passport remain on the apparatus instead of being transferred to the control officer upon arrival

Answer 27

They are the only unit at the incident They are operating or assigned to a remote side of the emergency incident before the establishment of a branch/division. The first arriving companies are committed to initial operations

Question 28

when using the passport accountability system, When the first arriving company or team have not physically transferred their primary PASSPORT to a Control Officer and leave the hazard or hot zone, who shall they report their company or team status by radio or face-to-face

Answer 28

the IC

Question 29

When the first arriving company or team have not physically transferred their primary PASSPORT to a Control Officer leave the hazard or hot zone, how shall they report their company or team status to the Incident Commander

Answer 29

by radio or face-to-face

Question 30

when using the passport accountability system, who shall collect the primary passport remaining on the apparatus that was not transferred to the control officer upon arrival

Answer 30

the control officer or assigned aide

Question 31

when using the passport accountability system, When the IC relieves a company or team from the Hazard or Hot Zone, the Control Officer will do what?

Answer 31

Confirm with the company officer or team leader that all team members are accounted for. Place or mark the passport to show the company or teams next assignment ( i.e.: rehab, staging, etc.).

Question 32

what materials are ordered by the logistics division in order to maintain the passport accountability system

Answer 32

One white passport for each team of two or more persons from a company, command vehicle, special unit or reserve apparatus. Velcro pads for apparatus. One control board for each front line apparatus with grease pencils. PASSPORT Accountability System make-up kits for each District Chief

Question 33

PASSPORT Accountability System make-up kits for each District Chief contain what materials

Answer 33

Two control boards in the make-up kits Twelve white passports for make-up kits.

Question 34

who will determine the placement of materials by the Logistics Division for the PASSPORT Accountability System on apparatus assigned to a station or company.

Answer 34

the AFC of ERD