Procedure Lesson Plan

Question 1

what the three basic principles are involved in the derivation and use of parliamentary procedure

Answer 1

1. the right of the majority to rule
2. the right of the minority to be heard
3. the right of the individual to be heard and represented

Question 2

is the official handbook for parliamentary procedure

Answer 2

Robert’s Rules of Order

Question 3

this is done by the president or acting chair (person who is to run the meeting) to announce to the members that quiet and order are to prevail to begin the meeting

Answer 3

call to order

Question 4

this may be done by calling names out loud or by having members sign in on a list. the purpose is to have an official record of members present and voting at each session

Answer 4

taking roll by the secretary

Question 5

the minutes of the last meeting are read by the secretary to refresh the members on topics that were covered and issues that are still pending. the president gets a copy of the minutes

Answer 5

minutes of previous meeting

Question 6

the treasurer’s report informs the members of all disbursements (money spent) and receipts (money taken in) since the last meeting. this report will be put on file for audit at the end of the year

Answer 6

treasurer’s report

Question 7

many organizations have their officers (usually the president of vice-president) give a short report on any number of topics from how the economy will affect the organization to latest legislation that may affect the workings of the organization, etc.

Answer 7

report of offices

Question 8

standing committees are those that are a part of the regular yearly functioning of the club and usually remain the same in purpose every year … for example, he membership committee, fundraising committee, annual picnic committee,and so forth

Answer 8

standing committee reports

Question 9

special committees are those set up for a specific function, activity, or purpose that is not a yearly event; for example, the field-trip committee, haunted house project, and so forth

Answer 9

special committee

Question 10

unfinished business involves any issues that were brought before the assembly (group of members) at the previous meeting that could not be resolved at that time … for example, the membership committee, fundraising committee, annual picnic committee, and so forth

Answer 10

unfinished business

Question 11

any new action to be taken by the assembly is brought up in the form of a motion under new business. it is usually an idea or issue that has not been previously discussed

Answer 11

new business

Question 12

some organizations may have a special program planned such as a mini-workshop, entertainment, or other activity

Answer 12

program

Question 13

when the business of the day is obviously completed, or there is no more time available for the meeting, the meeting may be closed or ended (adjourned) by the chairperson, who hits the gavel once to emphasize the closing

Answer 13

adjournment

Question 14

is usually done to provide time for a smaller, select group to study the motion and report back to the assembly. it provides time for obtaining more information, organizing more details

Answer 14

refer to committee

Question 15

is made to delay an action or motion until a specific date, meeting, or event. may be made to allow individuals more time to think about a motion or to obtain additional information before a vote is taken

Answer 15

postpone definitely

Question 16

is used to delay a motion with no set time to reconsider the motion. usually used to kill a motion and prevent a vote on the motion. if it carries, the main motion is suppressed for the current meeting

Answer 16

postpone indefinitely

Question 17

is made to end debate or discussion and call for an immediate vote.

Answer 17

call for previous question

Question 18

provides for a temporary postponement of a discussion or vote on a motion. it permits members to make further investigations in regard to the question or motion being considered

Answer 18

lay on the table

Question 19

allows a motion that was previously tabled to be brought back for consideration. in order to take a motion from the table, some business must have been transacted since the tabling of the motion

Answer 19

take from the table

Question 20

is used to make a request during a debate or discussion. it permits a member to secure immediate action regarding someone’s right or comfort

Answer 20

raise a question of privilege

Question 21

is made to provide a break during a meeting or to dismiss the meeting for a specific period of time. it requires a second, does not allow for discussion

Answer 21

take a recess

Question 22

provides for a more accurate verification of a vote that has been taken by voice or hand count that is not decisive.

Answer 22

division of the assembly or house

Question 23

is used to call attention to a violation of the rules or to a mistake in parliamentary procedure. a member may rise to a point of order at any time an error is made.

Answer 23

point of order

Question 24

is made to end or dismiss the meeting. it can be made by any member when business is complete

Answer 24

adjourn

Question 25

is a body of one or more persons, elected or appointed by the assembly to investigate certain matters

Answer 25

committee

Question 26

this is usually done in the case of standing committees that have important power

Answer 26

election by ballot

Question 27

used when secrecy is not needed and the general assembly wishes to choose members

Answer 27

nominations from the floor

Question 28

used when the assembly trusts the judgment of the chair but still wishes to have the power to veto

Answer 28

nominations from the chair

Question 29

usually the most common. chair simply states that the people have been appointed to a committee

Answer 29

appointment by the chair

Question 30

a motion is made to create a committee (usually for a special occasion), and the members can be named in the motion

Answer 30

appointment by adoption of a motion naming members of a committee

Question 31

the one who presides over a meeting

Answer 31

the chairperson

Question 32

the members or group

Answer 32

the house (assembly)

Question 33

a gathering of members

Answer 33

meeting

Question 34

number of members present to have a legal meeting

Answer 34

quorum

Question 35

official records of proceedings

Answer 35

minutes

Question 36

to be for or against a motion

Answer 36

pro and con

Question 37

request by member for action to be taken

Answer 37

a motion

Question 38

is done to state that another member approves the motion

Answer 38

second the motion

Question 39

to change a motion

Answer 39

amending the motion

Question 40

motions brought up before the assembly for the first time

Answer 40

new business

Question 41

business brought before the assembly again

Answer 41

unfinished business

Question 42

to delay a motion temporarily

Answer 42

table the question (motion)

Question 43

officially close a meeting

Answer 43

To adjourn

Question 44

committees used every year

Answer 44

standing committee

Question 45

set up for special occasions

Answer 45

special committees

Question 46

basic for parliamentary procedure

Answer 46

democratic principles

Question 47

Book by R.H. Robert

Answer 47

Rules or Order

Question 48

the order to be followed in the meeting

Answer 48

agenda

Question 49

to delay a motion until a specified time

Answer 49

postpone definitely

Question 50

delay a motion in order to kill it

Answer 50

postpone indefinitely

Question 51

usually the first item in a meeting is

Answer 51

reading of the minutes

Question 52

correct terminology used to present a motion (main motion) is

Answer 52

I move...

Question 53

when a member desires to kill a motion without bringing it to a vote he'she moves to

Answer 53

postpone the motion indefinitely

Question 54

a meeting may be ________ by the president if the business of the day is complete and no further new business is brought up

Answer 54

adjourned

Question 55

when a member decides to temporarily lay a motion aside in order to permit the club to attend to more important items he/she moves to

Answer 55

table the motion

Question 56

the two types of committees are

Answer 56

standing and special

Question 57

in order for a motion to be considered by the assembly it has to have how many people interest in it

Answer 57

two

Question 58

what would a member do if he/she wanted to let the chairperson know that the temperature was too hot in the back of the room during a meeting

Answer 58

raise a question of privilege

Question 59

the vote is being taken by voice vote on a motion. the "ayes" and "no's" sound similar in volume. what could a member do

Answer 59

call for division of the house

Question 60

what happens to a motion if no one seconds it

Answer 60

it dies

Question 61

minimum number of members needed for a meeting

Answer 61

quorum

Question 62

change a motion

Answer 62

amend

Question 63

business brought before the assembly again

Answer 63

unfinished business

Question 64

request for action by the assembly

Answer 64

motion

Question 65

order of business for the meeting

Answer 65

agenda

Question 66

conclude the business of the day

Answer 66

adjourn

Question 67

the members present

Answer 67

house

Question 68

to stop the meeting for a period of time

Answer 68

recess

Question 69

business not previously discussed in a meeting

Answer 69

new business

Question 70

person presiding over the meeting

Answer 70

chair

Question 71

Parliamentary procedure is based on democratic principle (True/False)

Answer 71

true

Question 72

a committee report needs to be seconded (True/False)

Answer 72

false

Question 73

it is permissible for two or more members to engage in side conversations during the meeting (True/False)

Answer 73

false

Question 74

protection of the rights of the individual is one of the principles upon which parliamentary procedure is based

Answer 74

true

Question 75

the treasurer and committee chairpersons should have their reports read at the beginning of the meeting

Answer 75

true

Question 76

the members of the club vote on whether or not to accept the treasurer's report

Answer 76

true

Question 77

secret ballot is not used in voting

Answer 77

false

Question 78

if someone seconds a main motion the chairperson (president) then asks for discussion

Answer 78

true

Question 79

new business is taken up before unfinished business in a meeting

Answer 79

false

Question 80

a member may not make a motion to adjourn a meeting

Answer 80

false

Question 81

what is the advantage in using parliamentary procedure in a meeting

Answer 81

follows democratic principles and allows everyone to be heard and represented

Question 82

why is an agenda necessary for a meeting

Answer 82

provides orderly fashion for conducting meeting

Question 83

what problems could arise in a meeting that is not run properly or according to parliamentary procedure

Answer 83

disruption, disorganization, and improper voting

Question 84

to close or terminate a meeting

Answer 84

adjourn

Question 85

an official gathering of the members in order to transact business

Answer 85

meeting

Question 86

less than half

Answer 86

minority

Question 87

a small group of people designated to perform a specific function

Answer 87

committee

Question 88

another member agrees that a motion should come before the assembly

Answer 88

second

Question 89

set of rules for conducting a meeting in an organized and efficient manner

Answer 89

rules of order

Question 90

the number of members needed to be present to legally transact business

Answer 90

quorum

Question 91

formal discussion of a motion

Answer 91

debate

Question 92

a demand by a single member that the vote be retaken by rising

Answer 92

division of assembly

Question 93

the document that contains an organizations own basic rules relating principally to itself as an organization, rather than to the parliamentary procedure it follows

Answer 93

bylaws

Question 94

the presiding officer of the meeting

Answer 94

chairman

Question 95

more than half

Answer 95

majority

Question 96

what is the function of the gavel

Answer 96

authority

Question 97

members vote by standing

Answer 97

rising vote

Question 98

members vote by saying "aye" or "no"

Answer 98

voice vote (viva voca)

Question 99

members cast a secret written vote

Answer 99

secret ballot

Question 100

a power of attorney vote

Answer 100

proxy

Question 101

voting when name is called

Answer 101

roll call vote

Question 102

voting by the raising of hands

Answer 102

show of hands

Question 103

motions that have no relation to the pending question but are of such urgency or importance that it is entitled to immediate consideration

Answer 103

privileged motion

Question 104

motion that may be applied to another motion for the purpose of modifying it, delaying action on it, or disposing it

Answer 104

subsidiary motion

Question 105

motion that brings a question again before the assembly

Answer 105

restorative motion

Question 106

motions that provide method of bringing business before the assembly for consideration and assembly action

Answer 106

main motion

Question 107

motion that arises out of a pending question; that arise out of a question that has just been pending; or that relates to the business of the assembly

Answer 107

incidental motion

Question 108

what classification is Objection to the consideration of the question

Answer 108

incidental

Question 109

what classification is Main motion or main question

Answer 109

main

Question 110

what classification is point of order

Answer 110

incidental

Question 111

what classification is amend

Answer 111

subsidiary

Question 112

what classification is refer to a committee

Answer 112

subsidiary

Question 113

what classification is parliamentary inquiry

Answer 113

incidental

Question 114

what classification is adjourn

Answer 114

privilege

Question 115

what classification is lay on the table

Answer 115

subsidiary

Question 116

what classification is division of the assembly

Answer 116

incidental

Question 117

what classification is postpone definitely

Answer 117

subsidiary

Question 118

what classification is suspend the rules

Answer 118

incidental

Question 119

what classification is previous question

Answer 119

subsidiary

Question 120

what classification is limit debate

Answer 120

subsidiary

Question 121

what classification is appeal

Answer 121

incidental

Question 122

what classification is take from the table

Answer 122

restorative

Question 123

what classification is postpone indefinitely

Answer 123

subsidiary

Question 124

what classification is reconsider

Answer 124

restorative

Question 125

what classification is question of privilege

Answer 125

privilege

Question 126

to cancel a previous action

Answer 126

rescind

Question 127

to send a pending question to a small group

Answer 127

commit or refer to a committee

Question 128

a short intermission that does not close the meeting

Answer 128

recess

Question 129

prepares and reads the minutes of the meeting

Answer 129

secretary

Question 130

receives and acts as custodian of chapter funds

Answer 130

treasurer

Question 131

to bring back a motion that has already been voted on

Answer 131

reconsider

Question 132

a special meeting that is only open to members

Answer 132

executive session

Question 133

a method of conducting meetings in an orderly manner

Answer 133

parliamentary procedures

Question 134

a sequential hierarchy of nominal importance of items; not necessarily and indication of function importance

Answer 134

order of precedence

Question 135

an official assembly having legislative powers

Answer 135

house

Question 136

a motion to require a deliberative assembly to conform to its agenda or order of business

Answer 136

orders of the day

Question 137

a written account of what transpired at a meeting

Answer 137

minutes

Question 138

not voting, can do in substantive but not in procedural

Answer 138

abstaining

Question 139

non-verbal voting procedure, used for most voting

Answer 139

placard voting

Question 140

what happens before a resolution is read

Answer 140

resolutions to be read

Question 141

when a speaker does not give their time for questions or other people

Answer 141

yield to the chair

Question 142

when a speaker gives remaining time to someone else

Answer 142

yield to another delegate

Question 143

when a speaker gives remaining time up for questions

Answer 143

yield to questions

Question 144

used to have informal conversations to draft amendments, etc., debatable with 1 pro and 1 con

Answer 144

motion for a caucus

Question 145

gives you 30 seconds to explain why you voted the way you did

Answer 145

with rights

Question 146

vote yes, yes with rights, no, no with rights, abstain, abstain with rights, debatable with 1 pro and 1 con

Answer 146

motion for a roll call vote

Question 147

used to bring all committee/GA sessions to an end, not debatable

Answer 147

motion to adjourn the meeting

Question 148

used to separate operative clauses from a resolution for a separate vote, offered during voting, NOT about preambulatory clauses, debatable with 1 pro and 1 con

Answer 148

motion to divide the question

Question 149

end all debate on the current matter and bring it to an immediate vote, debatable with 2 pros and 2 cons

Answer 149

motion for previous question

Question 150

must support a resolution

Answer 150

sponsors

Question 151

must consider a resolution worth debating

Answer 151

signatories

Question 152

making a new _________ instead of trying to fix an old one

Answer 152

motion to introduce a new resolution

Question 153

these things allow delegates to make changes to the operative clauses of resolutions, debate on with 1 pro and 1 con

Answer 153

motion to introduce and amendment

Question 154

used to extend debate on a topic, debatable with 1 pro and 1 con

Answer 154

motion to extend debate

Question 155

used to stop debate on a topic at a certain time of day, debatable with 1 pro and 1 con

Answer 155

motion to limit debate

Question 156

limit the amount of speaking time a delegate has, debatable with 1 pro and 1 con

Answer 156

motion to limit/change speaker's time

Question 157

cancel the vote on a resolution that has already been voted upon, re-open debate on that one resolution, force another vote on that resolution, debatable with 2 pros and 2 cons

Answer 157

motion to reconsider

Question 158

continue consideration of a topic that was previously tabled, debatable with 1 pro and 1 con

Answer 158

take from the table

Question 159

stop debate on a topic indefinitely, debatable with 2 pros and 2 cons

Answer 159

table a question

Question 160

adjourn committee until certain time, debatable with 1 pro and 1 con

Answer 160

suspend the meeting

Question 161

say that at the beginning, not "I Motion"

Answer 161

I move

Question 162

requires vote of 2/3, rules of parli pro may be suspended

Answer 162

suspend the rules

Question 163

may interrupt, used by a country if it is slandered (not a specific delegate slandered)

Answer 163

right of reply

Question 164

may not interrupt speaker, used to clarify term and/or ask about effects of a motion

Answer 164

point of parliamentary inquiry

Question 165

may interrupt ONLY if speaker is inaudible, personal comforts or distractions

Answer 165

point of personal privilege

Question 166

an examination of final records

Answer 166

audit

Question 167

a written form used in voting; a method of voting, a list a candidates for officeers

Answer 167

ballot

Question 168

specific rules that govern an organization, written by the memb

Answer 168

bylaws

Question 169

if a motion is adopted, or accepted it is

Answer 169

carried

Question 170

the fundamental rules and laws governing a group or organization

Answer 170

constitution

Question 171

assemble formally

Answer 171

convene

Question 172

question the chairs decision on a voice vote

Answer 172

division of the assembly

Question 173

present business for action

Answer 173

main motion

Question 174

cancel action taken by the chapter

Answer 174

rescind

Question 175

to kill the main motion

Answer 175

postpone indefinitely

Question 176

defer a matter to a specified time

Answer 176

postpone definitely

Question 177

set aside a matter for an emergency reason

Answer 177

lay on the table

Question 178

establish a length of time for discussion

Answer 178

limit debate

Question 179

change or modify

Answer 179

amend

Question 180

take up an item that was set aside for an emergency reason

Answer 180

take from the table

Question 181

let a few attend to a matter

Answer 181

commit or refer to a committee

Question 182

allows member to question the decision of the chair

Answer 182

appeal

Question 183

stop debate and amendments and order an immediate vote

Answer 183

previous question

Question 184

call attention to procedural error

Answer 184

point of order

Question 185

do something contrary to the rules

Answer 185

suspend the rules

Question 186

ask question related to parliamentary procedure

Answer 186

parliamentary inquiry

Question 187

prevent a motion from being voted on

Answer 187

withdraw a motion

Question 188

provide an opportunity to vote a second time on a matter

Answer 188

reconsider

Question 189

determine whether a question is in accord with bylaws

Answer 189

objection to consider

Question 190

set a time for the next meeting

Answer 190

fix the time to which to adjourn

Question 191

attend to well-being and comfort of the chapter members

Answer 191

question of privilege

Question 192

dismiss members from meeting

Answer 192

adjourn