Procurement

Question 1

At what stage should you consider the appointment of design team consultants?

Appointment of Design Team Consultants

Answer 1

Stage 0

Question 2

What is the Lead Designer’s Role?

Roles + Responsibilities of Design Team members

Answer 2

To ensure that everyone in the design team is on board with what needs to be done to deliver the brief

Question 3

Who must ensure that everyone in the design team is on board with what needs to be done in order to deliver the brief?

Roles + Responsibilities of Design Team members

Answer 3

Lead Designer

Question 4

In which route is the Lead Designer needed?

Answer 4

Traditional Route

Question 5

2 bullets

What are the two main roles of the Architect in a traditional Route contract?

Roles + Responsibilities of Design Team members

Answer 5

• To act as the contract administrator
• to deilver a fully designed scheme

Question 6

Who is the architect appointed by in a traditional route contract?

Roles + Responsibilities of Design Team members

Answer 6

the client

Question 7

What is the role of the contract administrator (as an architect)?

Roles + Responsibilities of Design Team members

Answer 7

• To adminster the construction contract
• to recieve information from the client and pass onto the contractor
• to advise the client of any implications or consequences of their instructions

Question 8

Define contract administrator

Roles + Responsibilities of Design Team members

Answer 8

The individual responsible for administering the construction standard contracts

Question 9

Who does the Architect had a contractual relationship with in a traditional procurement route?

Roles + Responsibilities of Design Team members

Answer 9

the client

Question 10

2 bullets

What is the client’s role in a traditional procurement route contract?

Roles + Responsibilities of Design Team members

Answer 10

• to appoint consultants as part of the design team

Question 11

2 bullets

Who does the client have contractual relationships with for a traditional procurement route contract?

Roles + Responsibilities of Design Team members

Answer 11

• consultants who form the **design team **
• the main contractor

Question 12

What is the Main contractor’s role in a traditional procurement route project?

Roles + Responsibilities of Design Team members

Answer 12

• To carry out construction works

Question 13

Who can appoint subcontractors to carry out work on behalf of the contractor?

Roles + Responsibilities of Design Team members

Answer 13

The main contractor

Question 14

What is a named subcontractor?

Roles + Responsibilities of Design Team members

Answer 14

a subcontractor as specified previously by the client

Question 15

Under what terminology are the named contractors allowed for in the tender price?

Roles + Responsibilities of Design Team members

Answer 15

a provisional sum

Question 16

How much should the architect design for a D&B scheme?

Roles + Responsibilities of Design Team members

Answer 16

the design should only show a level of design Intent

Question 17

Who is the architect contractually obligated to in the beginning of a D&B project?

Roles + Responsibilities of Design Team members

Answer 17

The client

Question 18

Who is the architect contractually obligated to during the construction of a D&B project if novation has been agreed?

Answer 18

The contractor

Question 19

Does being appointed as the architect at design stages mean the architect will be novated during construction?

Roles + Responsibilities of Design Team members

Answer 19

No

Question 20

What does the main contractor take responsibility for in a D&B project?

Roles + Responsibilities of Design Team members

Answer 20

Design and Construction

Question 21

How can the contractor use consultants from the design phase of the project during the construction phase?

Roles + Responsibilities of Design Team members

Answer 21

through a novation agreement

Question 22

(why)

Is the contractor required to use consultants from the design phase of the project in the construction phases?

Roles + Responsibilities of Design Team members

Answer 22

no, they may use their in-house team

Question 23

Define PCSA

Answer 23

Pre-Contract Services Agreement

Question 24

Why would you use a PCSA Main contractor?

Answer 24

• use the contractor’s expertise in design team meetings
• advise on buildability
• advise on cost

Question 25

Is the PSCA Main contractor guaranteed to be appointed as the main contractor for the construction phase of the project? | Roles + Responsibilities of Design Team members

Answer 25

No

Question 26

In what procurement route is the PCSA Main contractor used?

Answer 26

Design and Build

Question 27

In what procurement route may the EA be used? | Roles + Responsibilities of Design Team members

Answer 27

Design and Build

Question 28

What is the role of the EA? | Roles + Responsibilities of Design Team members

Answer 28

To act on behalf of the client as the contract administrator

Question 29

At what stage is the contractor appointed in a traditional procurement route? | Roles + Responsibilities of Design Team members

Answer 29

end of stage 4

Question 30

at what stage is the contractor appointed for a design and build project? | Roles + Responsibilities of Design Team members

Answer 30

may be appointed as a PCSA at the start of stage 3

Question 31

What is the purpose of a **Novation Agreement?** | Novation Agreements

Answer 31

to over-write contractual history, giving the impression that the consultant has worked for the contractor throughout the project

Question 32

why would you use a novation agreement in a design and build project? | Novation Agreements

Answer 32

To change the contractual obligation of the conultants from the client to the contractor

Question 33

At what stage of the project in a D&B would novation occur? | Novation Agreements

Answer 33

the start of the construction phase

Question 34

What happens when the client's consultants have been novated to the contractor? | Novation Agreements

Answer 34

The contractual relationship between the client and the consultants cease to exist

Question 35

Who is the contract Administrator? | Contract Administrator Role

Answer 35

usually the architect but could also be a lead consultant, EA or QS

Question 36

# 2 bullets What is the role of the Contract Administrator? | Contract Administrator Role

Answer 36

* To ensure that everything on site is being built to drawing/spec standards outlined * to advise the client and issue instructions to the contractor

Question 37

Define procurement | Procurement

Answer 37

the action of causing or arranging something through the instrumentality of an agent

Question 38

How can you begin to find which procurement route would best suit a client? | Procurement

Answer 38

define the client's project requirements + align them with a suitable procurement approach

Question 39

What type of process is procurement? | Procurement

Answer 39

a **management** process

Question 40

# bullet point 3 (stages) When should procurement be discussed, decided and delivered?

Answer 40

* stage 1 * stage 4 * stage 5-7

Question 41

According to the duty of care, what should be exercised when advising on procurement routes? | Procurement

Answer 41

impartial and professional judgement

Question 42

What procurement route does the RIBA plan of work favour?

Answer 42

the RIBA is **procurement neutral**

Question 43

# 6 bullets what factors should be considered when deciding a procurement route? | Procurement

Answer 43

* project brief * type of space * location (conservation area?) * budget * time * attitudes

Question 44

what is the benefit of early contractor engagement?

Answer 44

knowlegde of the construction market

Question 45

what is the disadvantage of early contractor engagement? | Procurement

Answer 45

less time to design/less info produced

Question 46

what can be a good and bad aspect of appointing a contractor early in the deisgn process? | Procurement

Answer 46

input on design decisions

Question 47

What are the three variables to consider when picking a procurement route?

Answer 47

* time * cost * quality

Question 48

What are contractual mechanisms for professional services?

Answer 48

RIBA contracts written by those with experince of architectural projects and processes

Question 49

# 3 bullets Who might be involved on the client's side? | Procurement

Answer 49

* key stakeholders * budget holders * end users

Question 50

what would you typically like to control when undertaking a traditional procurement route? | Types of Procurement Routes

Answer 50

Quality

Question 51

what is the least prioritised thing (time, quality, cost) when undertaking a traditional procurement route project?

Answer 51

time

Question 52

To what extent is the design team appointed for a traditional works project? | Types of Procurement Routes

Answer 52

The design team is appointed to **fully design** the project to a construction level of detail

Question 53

the contractor constructs a project to a defined specification in which procurement route? | Types of Procurement Routes

Answer 53

traditional route

Question 54

Which procurement route leads to: - a higher degree of quality through a fully designed scheme? | Types of Procurement Routes

Answer 54

Traditional

Question 55

Which Procurement route has a better degree of cost control? | Types of Procurement Routes

Answer 55

Traditional

Question 56

Which Procurement route has more design control through a detaied spec and coordinated scheme?

Answer 56

Traditional

Question 57

Which procurement route has a longer design process?

Answer 57

traditional

Question 58

Which procurement route has a more expensive design stage?

Answer 58

Traditional

Question 59

who takes full responsibility for the design in a traditional procurement route? (by appointing a design team at design stages, and by using a contract administrator through construction stages)

Answer 59

the client

Question 60

# why In traditional procurement routes, what do variations/ additions beyond the scope of the contract mean for the cost of the project? | Types of Procurement Routes

Answer 60

may be a higher price due to traditional contractual mechanisms

Question 61

what two factors might the client wish to control in a D&B project? | Types of Procurement Routes

Answer 61

Time and Cost

Question 62

# relating to ... 3 bullets What are the requirements of the design team in a D&B project? | Types of Procurement Routes

Answer 62

they must establish the **design intent** of the project set against the employer's requirements: * layout * materials * size

Question 63

define ERs

Answer 63

Employer's requirements

Question 64

What are the ERs?

Answer 64

the brief of the client

Question 65

what does the contractor take responsibility for in a D&B project?

Answer 65

Design and Construction

Question 66

How can the project timeline be reduced in a D&B project? | Types of Procurement Routes

Answer 66

through overlapping of design and construction stages

Question 67

name two other advantages of Design and Build procurement | Types of Procurement Routes

Answer 67

* cost * single point of responsibility

Question 68

In which procurement route do the design team have less time to design?

Answer 68

Design and Build

Question 69

In which procurement route is it possible for specifications to be exploited and open to interpretation? | Types of Procurement Routes

Answer 69

Design and Build

Question 70

In which Procurement route are the fees at design stage less, but may increase the price once the builder takes responsibility for design? | Types of Procurement Routes

Answer 70

Design and Build

Question 71

Which procurement route has a less accurate price at tender stage?

Answer 71

Design and Build

Question 72

In what procurement route does the management contractor become a member of the professional project team due to being appointed early?

Answer 72

Management contract

Question 73

Management contract is identical to which other procurement route (minus the early appointment of a management contractor)?

Answer 73

Traditional

Question 74

- need for early completion - employer wishes for the design to be carried out by their own design team - design responsibility lies with client's consultants are all related to which procurement route? | Types of Procurement Routes

Answer 74

Management contract

Question 75

# 2 bullets what is the contractor resopnsible for in a management contract? | Types of Procurement Routes

Answer 75

* defining packages of work * managing the carrying out of his work through works contracts