Procurement + Tendering Flashcards
(10 cards)
Can you just give me a quick summary of the Procurement & Tendering Strategies you’re aware of?
Traditional Procurement
Design and Build Procurement
Management Contracting Procurement
Construction Management Procurement
Tendering
Single Stage
Two Stage
Negotiated
How do you go about determining which Procurement & Tendering Strategy is best suited to a Client / Project?
Depends on a clients key requirements and factors. For example
- Time
- Cost
- Quality
- Client experience
- Type of project
On Quad 3, can you talk me through your involvement in the first stage tender process? Was it success? Was there anything, looking back, you could do better?
This 1st stage tender got the contractors to price for the PCSA, Preliminaries, OH&P and D&B risk.
I was responsible for compiling the tender documents, issuing them to tenderers and then handling tender queries.
Upon return of the tenders, I was responsible for lining the tenders up, completing normalisation and adjustments and completing the 1st stage tender report.
Yes it was successful.
How did you deal with errors in the Contractor’s Returns for this Project? Is there an alternate option?
I used Alternative 2 for this tender, allowing the contractors to amend errors in their tenders.
Alternative 1 is also used for tendering. Essentially meaning a contractor can either stand by their tender return or withdraw from the process.
Do you have an opinion on which Alternative is best? Why?
Alternative 2. This allows amendment of errors.
This means the client does not lose out on a tender just because of a mistake which could reduce the competitiveness of the tender.
On Quad 3, what did you include in your Tender Report?
- Executive summary
- Record of tender opening
- Summary of tenders as received
- Summary of adjusted / normalised tenders
- Review of prelims, PCSA and on-costs
- Scoring results
- Conclusion
Appendix
- Tender queries.
How was the tender scored?
Cost and quality = 30:70
As the QS I was responsible for scoring the tenders on the cost.
The rest of the design team were responsible for scoring the quality aspects.
You note on Quad 3, the second stage tender was Open Book, what does this mean? How does it aid with a tender analysis? Does it provide greater cost certainty / reduce risk?
This means that I reviewed the quotes as received by the supply chains, along with any queries and subsequent adjustments made to their returns.
Yes it means that the returns are an accurate representation of what has been included in a contractors tender.
Who was responsible for the Package Analysis on GE3B? (If he says himself) Are you sure, did you provide the recommendation to the Client for which Sub-Contractor to appoint? Were you taking on the Risk of analysing the Sub-Contractor packages?
I was responsible for checking the tender returns provided by the contractor to show value for money for my client.
The contractor was responsible for taking on the risk of the contractors.
What was the Cost per m2 for the 3B project?
£3,200/m2
