Productivity Flashcards
(39 cards)
Optimum Team Size
You are more likely to reach goals if you’re working with just the right number of people.
Too many people = People get Lazy
Too few people = Not enough encouragement
Shirking
Tendency to do less that the needed effort to reach your goal
Optimizing productivity
EVERY HOUR:
1) Take a multivitamin
2) Drink some Water
3) Get some Carbs
4) Do some quick Cardio
5) Switch Tasks
6) Meditate
Taking an “Airplane Day”
Go somewhere with no wifi, and just work your ass off toward something for about an hour.
“Eating the Ugly Frog”
Always look for the suck-iest task you could do, and do that one first
Task Quadrants
List only the top priority tasks
1) Urgent
2) Important
* DO THOSE THINGS
Limited Preparation for Productivity
Only take the 24 hours you need to prepare to do something, then stop and actually start doing it
6-Most-Important Postit
Quickly List the SIX Most Important Tasks, And do THOSE (Be Specific)
The “Two Minute” Rule of Productivity
If something can be done in just 2 minutes, do it RIGHT NOW, don’t even write it down
Steps to stop planning
1) Know the six categories: Health, Wealth, People, Creation, Research, Achievement
2) Ask what you can do RIGHT NOW to make progress in just one of those things
3) Do it NOW
Golden Hours
Keep track of the best hours for your work
Try to cram as much progress as you can into that time period as soon as you hit it
2 Step Productivity Process
1) Think: What can I do RIGHT NOW to make progress on any one of those six areas
2) Do: Get off your ass and make it happen
Three Elements of “Mental Planning”
1) Intra-personal Intelligence: Know yourself and know what you need to do to make these things happen
2) Repetitive Planning: Get Practice with all the “modeling methods” you’ve listed in your spirals
3) Mental Health: See the medicine section
Three Tasks Organization Methods
1) Quadrants
2) “Eat the Frog”
3) High Priority Six
* Have thses memorized so that you wont need to write them down
Strategies for “Doing”
1) Airplane Days
2) “Two Minute” Rule
3) Identify “Golden Hours”
4) Maintain Passion
5) “Forcing Functions”
Maintaining Passion
1) Stay Healthy!!!
2) Actually Set the Goals
3) Stay involved, ESPECIALLY when you don’t feel like it
4) Use Moderation
5) Encourage and TEACH others
6) Remind yourself “I don’t loose Passion”
7) Learn from Mistakes and then move on
Forcing Functions
An event that requires you to take action: A coming deadline Preparation for something big A great personal reward The threat of loss *Always have one of these lined up
3 Factors of Productive environments
1) Passion: intense enthusiasm
2) Encouragement: Providing Support
3) Urgency- Using a forcing function
Body Doubles
People work better when there is someone with them, even if that person isn’t working
Eliminating Perfectionism
1) Set a time-limit for getting the step in the process done
2) If it’s not 100% by the deadline, Oh well, It’s time to move onto the next step
Priority #1) Get it done
Priority #2) Get it done well enough
Methods of Eliminating Time Wasters
1) “Whitespacing”
2) Standup Meetings
3) Be Decisive
Productively Reading
1) Move a pencil vertically down the page or the screen
2) Glance at each line and pick out the most important phrase or word
3) Ignore what comes before or after a comma that separates clauses
4) Pick what’s most important in a paragraph and underline it
5) Single out individual words and underline them
6) PRACTICE
Cultivating Decisiveness
“No” needs to be the default mode
1) Minimizes the likelihood of regret
2) Minimizes Risk
3) Saves you from lengthy debates on making a decision… that is often times “no” as it is
Delegating to help reach personal goals
1) Never be afraid
2) Ask a friend for their help
3) Give them an IOU
4) Actually SEND a thank you card
5) Call and make sure that they actually got the thank you card
* You can also use freelancer websites
